Associate Center Operations Director

ChenMed; Fayetteville (AR); On-site; USD 84,000 - 119,000; Full time

Job summary

ChenMed is seeking an Associate Center Operations Director in Fayetteville, AR to oversee center operations, improve patient experience, optimize scheduling, and cultivate a positive center culture. You will supervise staff, drive workforce planning, onboarding, and retention efforts to ensure high-quality care and efficient operations.

The role emphasizes data-driven decision making, collaboration with physicians and care teams, and adherence to regulatory standards.

Qualifications

• BA/BS degree in Healthcare Administration, Business Administration, Biological Science or related field required or equivalent experience
• A minimum of 5 years of related work experience in a medical clinic, hospital setting, or similar environment
• A minimum of 3 years supervisory/managerial experience in a medical clinic, hospital setting, or similarly regulated environment

Responsibilities

• Patient Experience: Enhances the overall patient experience by implementing best practices and addressing patient feedback to improve satisfaction.
• Slot Utilization: Optimizes the utilization of available appointment slots to maximize patient access and operational efficiency.
• Slots Quality: Ensures quality of appointment slots balancing availability and patient needs.
• Available and Accessible: Ensures team is readily available and accessible to all patients, reducing wait times.
• Disenrollment: Monitors and manages patient disenrollment to retain patients and improve continuity of care.
• Orphan Patients: Identifies and manages patients without assigned PCPs to ensure continuous care.
• Center Culture (Engagement): Cultivates a positive center culture and boosts staff morale.
• Center Workforce Planning: Develops and executes workforce planning strategies to meet patient needs.
• Onboarding of Line Staff: Oversees onboarding for new line staff and provides training support.
• Teammate Retention (Turnover): Implements strategies to improve retention and career growth.
• Other duties as assigned by manager.

Skills

Relationship building

Data-driven

Team building

Regulatory knowledge

Critical thinking

Organizational skills

MS Office proficiency

English fluency

Education

BA/BS in Healthcare Administration or related field

Tools

Microsoft Office Suite (Excel/Word/PowerPoint/Outlook)

Job description

We’re unique. You should be, too.

We’re changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy?

We’re different than most primary care providers. We’re rapidly expanding and we need great people to join our team.

The Associate Center Operations Director is responsible for center operations, including center performance, scheduling optimization, patient experience and center culture (turnover/engagement). The incumbent in this role will have primary responsibility for day-to-day center operations, including direct supervision of employees. The incumbent is accountable for ensuring the needs of the center, as well as, its physicians, clinicians, care teams, patients and visitors are met.

ESSENTIAL JOB DUTIES/RESPONSIBILITIES:

• Patient Experience: Enhances the overall patient experience by implementing best practices and addressing patient feedback to improve satisfaction.

• Slot Utilization: Optimizes the utilization of available appointment slots to maximize patient access and operational efficiency.

• Slots Quality: Ensures the quality of appointment slots, maintaining a balance between availability and the needs of patients

• Available and Accessible: Ensures that the team is readily available and accessible to all patients, reducing wait times and barriers to care.

• Disenrollment: Monitors and manages patient disenrollment rates, identifying and addressing causes to retain patients and improve continuity of care.

• Orphan Patients: Identifies and manages orphan patients (those without assigned primary care providers) to ensure they receive continuous and coordinated care.

• Center Culture (Engagement): Cultivates a positive center culture that promotes team engagement and a collaborative working environment. Implement initiatives to boost staff morale and engagement.

• Center Workforce Planning: Develops and executes effective workforce planning strategies to ensure the center is adequately staffed to meet patient needs and operational demands.

• Onboarding of Line Staff: Oversees the onboarding process for new line staff, ensuring they receive comprehensive training and support to integrate smoothly into the team.

• Teammate Retention (Turnover): Implements strategies to improve teammate retention and reduce turnover rates. Foster a supportive environment that encourages long-term commitment and career growth.

• Performs other duties as assigned and modified at manager’s discretion.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to build relationships. Understands the power of relationships and fosters a culture of collaboration and mutual respect. Build strong connections with staff, patients, and external partners to enhance the overall experience.

• Strong business acumen and acuity with a data driven mindset. Utilizes a data-driven approach to inform decision-making. Analyze key performance indicators and metrics to identify areas for improvement and track progress towards goals.

• Team builder. Ability to develop and implement strategies to engage and develop team members. Promote a positive work environment that supports professional growth and high levels of job satisfaction. Good knowledge and understanding of general Operations standards, functions, methods, techniques, practices, processes and procedures

• Understanding of regulatory standards, various local, state and federal laws that apply to the business and where to find information on standards and interpretations

• Excellent critical reasoning, decision-making, and problem-solving skills to analyze situations, determine risks, and find solutions to prevent future issues and resolve recurring defects

• Strong organizational skills and attention to details to handle multiple tasks, short deadlines, frequent interruptions, and shifting priorities in support of changing company objectives

• Intermediate working knowledge of Microsoft Office Suite products including Excel, Word, PowerPoint and Outlook, plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software

• Spoken and written fluency in English

• This position requires use and exercise of independent judgment

• Flexible to work evening, weekends and/or holidays as needed

EDUCATION AND EXPERIENCE CRITERIA:

• BA/BS degree in Healthcare Administration, Business Administration, a Biological Science program or a closely related discipline required OR additional experience above the minimum may be considered in lieu of the required education on a year-for-year basis required
• A minimum of 5 years of related work experience in a medical clinic, hospital setting, or similar environment required
• A minimum of 3 years supervisory/managerial experience in a medical clinic, hospital setting, or similarly regulated environment required

PAY RANGE:

$83,638 - $119,482 Salary

The posted pay range represents the base hourly rate or base annual full-time salary for this position. Final compensation will depend on a variety of factors including but not limited to experience, education, geographic location, and other relevant factors. This position may also be eligible for a bonuses or commissions.

EMPLOYEE BENEFITS

https://chenmed.makeityoursource.com/helpful-documents

We’re ChenMed and we’re transforming healthcare for seniors and changing America’s healthcare for the better. Family-owned and physician-led, our unique approach allows us to improve the health and well-being of the populations we serve. We’re growing rapidly as we seek to rescue more and more seniors from inadequate health care.

ChenMed is changing lives for the people we serve and the people we hire. With great compensation, comprehensive benefits, career development and advancement opportunities and so much more, our employees enjoy great work-life balance and opportunities to grow. Join our team who make a difference in people’s lives every single day.