Associate Academic Advisor, Undergraduate Education, Moody College of Communication

The University of Texas at Austin; Austin (TX); On-site; USD 43,000 - 57,000; Full time

Job summary

The University of Texas at Austin is seeking an Associate Academic Advisor for Undergraduate Education in the Moody College of Communication. The role focuses on planning and delivering advising services to promote timely graduation, in a hybrid environment with in-person and Zoom sessions.

Responsibilities include guiding students through degree plans, tracking progress, coordinating MAC activities, and contributing to college events.

Qualifications

• Master's Degree or equivalent with relevant experience in academic counseling.
• Experience advising college students and coordinating programs.
• Familiarity with campus resources, degree plans, and academic policies.

Responsibilities

• Provide high-quality academic advising in-person and via Zoom, documenting contacts in the system.
• Assist with cross-functional Undergraduate Education responsibilities and coordinating MAC activities.
• Lead Moody Academic Communities (MACs) and engage students through weekly lessons and speakers.
• Participate in Moody College signature events and committees as assigned.
• Maintain active membership in Academic Counselors Association and support university-wide initiatives.
• Perform additional related duties as needed.

Skills

Academic advising

Student progress tracking

Group advising

Education

Master's degree

Bachelor's degree

Tools

EAB Navigate 360

Job description

Job Posting Title

Associate Academic Advisor, Undergraduate Education, Moody College of Communication

Hiring Department

Moody College of Communication

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Non-Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details Purpose

To participate in the planning and delivery of academic advising services and programs that promote comprehensive educational opportunities for students in the Moody College of Communication, consistent with the goals of timely graduation.

Responsibilities

• Provide high quality, high-touch, and customer-service driven academic advising to students across all Moody College of Communication majors. Advises in a hybrid environment (in person and online via Zoom), individually and/or in small groups on academic plan of study, important college and university deadlines and other academic matters consistent with timely graduation. Tracks academic progress of students, particularly those with academic difficulty, including those on Academic Warning; Verifies that student official degree profiles are accurate; Records each student contact in EAB Navigate 360.
• Assist with one or more of the cross-functional responsibilities of the Undergraduate Education area which may include but are not limited to freshman and transfer orientation, Moody Academic Community (MAC) planning and implementation, and or working with exchange students in Moody.
• Lead and participate in one or more Moody Academic Communities (MACs) by building community with a small cohort of students, monitoring student mentors, executing weekly lessons, scheduling guest speakers and educating students about campus resources.
• Fully participate in all Moody College of Communication signature events and programs which include but are not limited to Honors Day, Family Weekend, CommUnity and Gone To Texas, Graduation and Commencement events, and Freshman/Transfer Orientation.
• Hold active membership with the Academic Counselors Association (ACA) on campus. Serve on Moody College committees and/or university-wide committees as appropriate.
• Other related functions as assigned.

Required Qualifications

Masters Degree and at least 2 years of experience working with college students in an academic counseling capacity, or Bachelors Degree and 4 years of experience in a related field.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

A Masters Degree and more than two years of experience working with college students in an academic counseling capacity. Experience working with educational, co-curricular and/or interdisciplinary programs at a college or university. Experience developing and leading workshops, programs or special events. Knowledge of UT policies, procedures, course offerings, and degree plans, and experience advising students about their degree plans.

Salary Range

$50,000

Working Conditions

• Standard office environment

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.