Assisted Living Shift Coordinator (West Madison)

Oakwood Village; Madison (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

Oakwood Village in Madison, Wisconsin seeks an Assisted Living Shift Coordinator to lead Resident Assistant staff, coordinate medical and emergency support, and ensure compliance with applicable codes. You will supervise staff, manage daily operations, and coordinate with nursing and care teams to support resident wellness and independence.

The role reports to the Director of Assisted Living and Memory Care, participates in training, and promotes Oakwood’s values of compassion, integrity, and

Qualifications

• Demonstrates caring approach to residents and families.
• Plans and prioritizes tasks to meet deadlines.
• Shapes teamwork and provides direction to Resident Assistants.
• Communicates clearly with clinical staff and families.
• Follows DHS 83/89 codes and maintains resident privacy.
• Completes required documentation and records accurately.
• CPR certification or ability to obtain.

Responsibilities

• Responds to changes in residents’ mental or physical condition and reports to AL leadership.
• Oversees Resident Assistants, ensuring policy adherence and teamwork.
• Audits medication carts and processes pharmacy reorders.
• Monitors medication administration and reports errors.
• Assists with resident charts and records.
• Supports ADLs to promote independence.
• Notifies nursing staff of incidents and coordinates follow-up.

Skills

Leadership

Supervisory experience

Communication

Microsoft Office 365

CPR certified

Tools

Microsoft Office 365

Job description

Position Overview

The Assisted Living Shift Coordinator provides leadership, support, and oversight to assisted living Resident Assistant staff. This position coordinates and provides medical and emergency support for residents of the CBRF in compliance with appropriate codes, with an emphasis on promoting wellness and independence. Provides support to Assisted Living staff and oversees operational and customer service issues and requests per the Assisted Living Director’s directive.

Position Overview

The Assisted Living Shift Coordinator provides leadership, support, and oversight to assisted living Resident Assistant staff. This position coordinates and provides medical and emergency support for residents of the CBRF in compliance with appropriate codes, with an emphasis on promoting wellness and independence. Provides support to Assisted Living staff and oversees operational and customer service issues and requests per the Assisted Living Director’s directive.

This position is accountable to the Director of Assisted Living and Memory Care.

CORE VALUES

Fully embraces a culture of hospitality and teamwork by living the Oakwood Core Values:

• Compassion: We care deeply about the people we serve and the people we work with on a daily basis. We work together to help one another.
• Faith: We have a commitment to remain true to the vision and mission of Oakwood.
• Inclusion: We include everyone. We welcome opinions and strive to consider different perspectives to create fair, welcoming, and accessible experiences for all.
• Integrity: We work to be transparent and fair. We act with honor and respect for our residents, their families, and our co-workers.
• Dedication: We care about the people we serve and work with on a daily basis. We are dedicated to providing superior service to one another and our community.

ESSENTIAL RESPONSIBILITIES (including But Not Limited To)

• Responds to symptoms of change in mental or physical conditions of residents, provides services to residents that meet their physical, emotional, intellectual, social and spiritual needs, and reports these changes to the Director of Assisted Living and Memory Care, Nurse, and/or AL Care Team designee.
• Provides oversight of Resident Assistants promoting teamwork and ensuring adherence to Oakwood Village policies. Routine rounding to visualize and verify.
• Audits medication carts routinely, processes reorders through pharmacy.
• Ensures Resident Assistants are passing and recording the administration of scheduled and PRN medications and treatments as required. Reports all medication errors to the Director of Assisted Living, Nurse, and/or designee and fills out appropriate forms.
• Provides assistance and training as needed to Assisted Living staff in maintaining resident charts and records.
• Provides assistance to residents with Activity of Daily Living (ADL’s) to promote independence on a daily basis as part of the Oakwood team.
• Reports significant resident incidents or injuries to physician and responsible person as they occur. Then sends follow-up reports to the appropriate clinical team members. Provides emergency services to CBRF and RCAC residents, as needed. Notifies the appropriate people, e.g., on-call nurse, family, AL Care Team. Requests RN assistance as needed. Fills out incident reports as required.
• Attends appropriate staff development sessions for development and growth. Attends staff meetings and other meetings as assigned.
• Participates in discussion and development of resident's care cards to support individual care plan/ISP; assures that Resident Assistants are familiar with and providing services/support as indicated on each resident's care plan/ISP.
• Works with Health Services Staffing Coordinator to insure proper coverage for their shift. Notifies Director of Assisted Living and Memory Care of any possible Oakwood attendance policy or call-in violation for follow up.
• Supports nursing staff in providing for a smooth transition for new admissions for resident and family.
• Maintains good communication with clinical nursing staff, Director of Assisted Living and families/responsible persons.
• Facilitates orientation/education/training of new staff members and provides ongoing support as needed.
• Motivates and encourages staff to reach their optimal performance level.

Essential Qualifications

• Possesses a genuine caring and ability to relate well to residents and families.
• Demonstrates knowledge and skill in current personal care practices, especially relating to a geriatric population.
• Plans, organizes, and prioritizes their workload to meet deadlines and perform work in a timely manner.
• Effectively builds and maintains teamwork relationships with other supervisory/leadership staff.
• Has open, transparent communication and provides work direction and training effectively to the Resident Assistants.
• Performs job responsibilities in a professional, accurate, and conscientious manner.
• Maintains and protects confidential information regarding residents and staff members.
• Effectively exercises independent judgment and makes sound decisions.
• Demonstrates deep knowledge of DHS 83 and DHS 89 codes.

Experience, Education, And/Or Training

• N.A Certified or ability to obtain.
• Minimum of 1 year supervisory/management experience preferred.
• CPR certified (can certify on the job).
• Proficient in Microsoft Office 365.

Experience With Electronic Medical Documentation Preferred.

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