Assistant to the Executive Dean Technical and Professional Studies

Colorado Community College System; Colorado Springs (CO); On-site; USD 78,000 - 79,000; Full time

Benefits offered by this job

Health, Dental & Vision

Retirement (PERA)

Tuition Reimbursement

Flexible Spending Accounts

Disability Coverage

Life Insurance

Job summary

Pikes Peak State College is seeking an Assistant to the Executive Dean in Colorado Springs. This professional role analyzes financial and enrollment data, builds forecasting models, and informs strategic planning across CTE departments.

You will collaborate with the Executive Dean, drive budgeting, reporting, and process improvements, and support divisional operations and partnerships. The position emphasizes initiative, discretion, and a service-oriented culture focused on student success and

Qualifications

• Completed Bachelor's degree or Associate's degree with two years of relevant experience.
• Two years of professional-level experience in budget management, accounting, purchasing, or operations.
• Demonstrated proficiency in Microsoft Excel.

Responsibilities

• Manage, monitor, and reconcile division budgets.
• Perform routine budget updates, identify trends and forecast needs for strategic planning.
• Oversee division purchasing, P-Card transactions, vendor invoicing, and delivery tracking.
• Coordinate fiscal tracking, expenditure allocation, and reporting for grants and division initiatives.
• Review payroll submissions, contracts, stipends, and FLAC records against budgets.
• Extract and analyze enrollment and program productivity metrics.
• Translate datasets into reports to guide scheduling, development, and resource distribution.
• Improve office procedures and workflows for high operational efficiency.
• Coordinate logistics for meetings, program reviews, and community partnerships.
• Serve as division point of contact between TPS programs and other departments.

Skills

Budget management

Accounting

Purchasing

Operations management

Education

Bachelor's degree

Associate's degree with 2 years experience

Tools

Microsoft Excel

Job description

Title: Assistant to the Executive Dean Technical and Professional Studies

Position Type: Professional Tech Full time

College: Pikes Peak State College

Location: Colorado Springs

Salary Range: $78,000 - $79,000 annual gross

Who We Are

Pikes Peak State College is the largest and most diverse college in the Pikes Peak region, serving students with a wide range of goals, experiences, and responsibilities. Our students include recent high school graduates, working adults, military-affiliated students, parents, first-generation students, career changers, transfer students, and lifelong learners.

Our mission is to provide high-quality educational opportunities to all, with a focus on student success and community needs. We fulfill that mission by creating affordable, flexible, and accessible pathways that help students transfer to four-year institutions, enter the workforce, advance their careers, and build better futures close to home.

As the needs of our students, employers, and communities continue to evolve, so do we. PPSC embraces innovation that is human-centered, ethical, and focused on student learning. Through strong workforce partnerships and the thoughtful integration of emerging technologies, including artificial intelligence, we prepare students not only for today's opportunities, but for what's next.

We're looking for people who are passionate about access, collaboration, innovation, and student success. Whether you work in the classroom or behind the scenes, your contributions help create opportunities that change lives. At PPSC, our vision is simple: Students Succeed at PPSC.

Job Summary

This is a NON-CLASSIFIED employment opportunity and is exempt from the State Classified Personnel System. Visit the State of Colorado for Classified employment opportunities.

A central function of this role is leveraging institutional data and building dynamic spreadsheet models to forecast resources, analyze program trends, and inform strategic planning across multiple career and technical education (CTE) departments. This position exercises a high degree of initiative, independent judgment, and discretion, while fostering a collaborative, service-oriented culture committed to student success, diversity, and equity.

Reports To: Executive Dean of Technical and Professional Studies

Anticipated start date January 2027.

Duties & Responsibilities

• Manage, monitor, and reconcile division budgets
• Perform routine budget updates, identifying trends, cost anomalies, and forecast budget needs to assist the Executive Dean with strategic planning.
• Oversee division purchasing, procurement card (P-Card) transactions, vendor invoicing, and delivery tracking in strict compliance with PPSC fiscal rules and State of Colorado regulations.
• Coordinate fiscal tracking, expenditure allocation, and financial compliance reporting for grant funds (including Perkins), division initiatives, and professional development allocations.
• Review and submit payroll submissions, contracts, stipends, and Faculty Load and Compensation (FLAC) records against divisional budget allocations.
• Extract and analyze operational data, evaluating enrollment trends, section fill rates, seat capacity, and program productivity metrics.
• Translate complex financial and enrollment datasets into clear reports to guide division leadership in master scheduling, program development, and resource distribution.
• Formulate, evaluate, and streamline office procedures, operating standards, workflows to ensure high operational efficiency.
• Coordinate logistics for division meetings, advisory meetings, program reviews, campus tours, community partnerships, industry visits, and special division events.
• Serve as the division point of contact between TPS programs and internal college departments.
• Supervise division administrative support staff.
• Foster a collaborative, positive, high-trust, and service-oriented team environment with high standards of support.

Competencies/KSAs

• Ability to navigate differences effectively and respectfully in the workplace.
• Adhere to college policies and procedures.
• Capacity to travel between multiple campuses and community partner locations to support department needs.
• Demonstrated ability to plan, organize, and manage complex projects simultaneously.
• Additional duties as assigned by the Executive Dean.

Minimum Qualifications

• Completed Bachelor's degree from a regionally accredited institution OR completed Associate's degree from a regionally accredited institution with two years of professional level experience performing duties directly relevant to this position.
• Two years of professional level experience in budget management, accounting, purchasing, or organizing and managing operations.
• Demonstrated proficiency in Microsoft Excel.
• Demonstrated understanding and appreciation of the college mission and career and technical education.

Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge. Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.

Preferred Qualifications

• Bachelor’s or Associate’s degree in Accounting, Finance, Business Administration, Data Analytics, Higher Education Administration, or a related quantitative field.
• Three or more years of professional-level experience managing budgets, financial forecasting, or academic operations in higher education.
• Advanced Microsoft Excel skills
• Experience with Perkins grant tracking, course fees, or academic budgeting.
• Experience with higher education systems (e.g., Banner Finance, FLAC, Cognos reporting).
• Supervisory experience.
• Ability to read, write, and speak fluent Spanish

Selection Process

For full consideration, all application materials must be received by 4:00 p.m. MST on November 25, 2026.

Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.

Visa support is not available for this position.

Additional Information/Benefits

Work Life Balance

Pikes Peak State College offers a generous amount of annual leave and sick leave. Depending on your employment category and full or part-time status, Pikes Peak State College offers 15 hours a month of annual leave and 10 hours a month of sick leave accrual. There are paid holidays and alternate paid holidays which allow the college to be closed Christmas Day through New Year's Day. Eligibility is defined by your employment FTE status.

Tuition Reimbursement

Education and your success are a priority at Pikes Peak State College. We encourage you to develop job skills and abilities which will benefit you as well as our college. Eligible employees, their eligible dependents, and spouse/domestic partners may enroll in credit courses at any of the Colorado Community College System. Eligibility is defined by your employment FTE status.

Health, Dental & Vision

Pikes Peak State College offers a comprehensive benefits package designed to provide you and eligible dependents, spouse/domestic partner, with a broad range of employer paid and employee paid benefit options. In addition to medical coverage, the college offers dental and vision insurance plans to choose from. Eligibility is defined by your employment FTE status.

Retirement

Pikes Peak State College participates in Colorado Public Employees' Retirement Association (PERA) contribution rates. State employees are required to make a mandatory contribution of 11% of the salary to the plan, and the college contributes a percentage as well. While you are enrolled in PERA, you do not pay Social Security. In addition, there are supplemental retirement plans available through three vendors.

Flexible Spending Accounts

Flexible Spending Accounts (FSA) offer you an easy way to pay for eligible medical and childcare expenses with money that's set aside with a pre-tax benefit. Eligibility is defined by your employment FTE status.

Disability Coverage

Pikes Peak State College offers disability insurance to help you meet needs should you become unable to work due to an illness or injury.

Life Insurance

Pikes Peak State College offers life insurance paid for by the college to eligible employees. Supplemental life and accidental death and dismemberment insurance policies are available for those interested in additional coverage. Eligibility is defined by your employment FTE status.

Additional Leave Programs

Pikes Peak State College offers additional leave programs such as bereavement leave, jury leave, community and parental academic leave, Family and Medical Leave (FML), and Colorado Family and Medical Leave Insurance (FAMLI).