Assistant to Managing Attorney

Zak Human Solutions; Belle Meade (TN); Hybrid; USD 40,000 - 60,000; Part time

Benefits offered by this job

Laptop & phone provided

Unlimited PTO

Healthcare stipend

Job summary

Zak Human Solutions in Belle Meade, Tennessee is seeking an organized and reliable Administrative Support Specialist to assist the Managing Attorney with various administrative tasks. The role requires someone who enjoys making processes run smoothly and has experience in legal or administrative support.

The ideal candidate must be detail-oriented and able to navigate high-pressure situations while maintaining professionalism. Key benefits include unlimited PTO and healthcare stipend.

Qualifications

• Experience managing scheduling and administrative workflows independently.
• Comfortable handling sensitive information with discretion.
• Track record of reliability and detail-oriented work.

Responsibilities

• Support the Managing Attorney with administrative tasks.
• Ensure smooth communication and logistics.
• Maintain organization of documents and systems.

Skills

Ownership

Organizational Skills

Communication Skills

Detail-oriented

Professionalism

Education

Experience in litigation support or legal operations

Administrative role experience

Tools

Microsoft Office

Clio software

Adobe PDF tools

Job description

About the Role

You are someone who genuinely enjoys making other people’s lives easier. You take pride in being organized, reliable, and steady, especially when things feel urgent or high pressure. You don’t need to be the center of attention to feel fulfilled. You get satisfaction from knowing everything is handled, nothing is slipping through the cracks, and the person you support can operate at their best because of you.

In this role, you will work directly with the Managing Attorney to ensure that all administrative, scheduling, filing, and communication workflows are handled smoothly and completely. You will not be expected to provide legal advice or make legal decisions, but you will be trusted to fully own the operational side of the business.

This is a role for someone who is calm under pressure, detail-oriented, and comfortable establishing and then maintaining clear boundaries in communication. You are someone who can step into a fast-moving environment, stay grounded, and help keep things from escalating unnecessarily.

If you find fulfillment in being the organizer, the helper, and the steady presence that keeps everything running, this role is for you.

About Schwegler PLLC

Schwegler PLLC is a legal practice focused on delivering thoughtful, high-integrity legal work across a wide variety of matters. The work is fast-paced, detail-oriented, and requires a high level of professionalism and follow-through.

This is a small, highly collaborative environment where your work will have a direct and meaningful impact. You will work closely with the Managing Attorney and be trusted with both professional and administrative responsibilities that keep the firm running smoothly.

We value integrity, ownership, professionalism, and treating people with respect, both internally and externally. We take our work seriously, and we also believe in creating a grounded, human working environment.

You Are:

• Someone who naturally takes ownership. When something is yours, it gets done fully and correctly
• Calm and steady, even when others are stressed or overwhelmed
• Highly organized and detail-oriented. You notice what others miss
• Comfortable communicating professionally with clients and third parties (example: IT vendor)
• Able to maintain clear boundaries. You know what is yours to handle and what needs to be escalated
• A strong follow-through operator. You do not need to be reminded multiple times
• Someone who enjoys supporting others and takes pride in making things run smoothly
• Honest, direct, and grounded. You operate in good faith and expect the same from others
• Curious and willing to learn, especially around legal processes and systems
• Someone who prefers a small, personable work environment where your contributions matter.
• Comfortable with part-time in-person (Belle Meade and Bellevue) and remote

You Have:

• Experience in litigation support, title or escrow, bankruptcy, or similar environments
• Experience in an administrative, legal support, or operations role. Law firm experience is helpful but not required
• Experience creating and documenting simple and complex processes
• The ability to manage scheduling (personal and professional), communication, and administrative workflows independentlyExperience handling sensitive or confidential information with discretion
• Comfort working with documents, formatting, and proofreading for accuracy
• A track record of being reliable, organized, and detail-oriented in your work

Helpful but not required:

• Experience with filing systems, legal or administrative
• Familiarity with document-heavy workflows and structured file systems
• E-filing and electronic case management, in Bankruptcy court especially

Technologies We Use:

• Microsoft Office including Word, Excel, Outlook, and OneDrive
• Adobe PDF tools
• Clio legal practice management software
• Westlaw Services
• CompareRite

Benefits

• Laptop & phone provided
• Unlimited PTO
• Healthcare stipend

What Success Looks Like in This Role

• All administrative and non-billable tasks are handled completely without needing follow-up
• Scheduling, communication, and logistics run smoothly and professionally
• Documents, files, and systems are organized, accurate, and easy to navigate
• You handle what is yours independently and elevate appropriately when needed
• You contribute to a calm, professional working environment, even in high- pressure situations