Assistant Supervisor Clinical Office - Faculty Practice Plan

Washington University; St. Louis (MO); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Metro U-Pass

Retirement Savings Plan (403(b))

Caregiver leave

Tuition benefits

Wellness resources

Employee Assistance Program

Job summary

Washington University is seeking an Assistant Supervisor Clinical Office for the Faculty Practice Plan in Saint Louis, MO. You will support day-to-day supervision of clinical office staff, ensure efficient workflows, manage supplies and equipment, and assist with interviews and staff onboarding.

The role emphasizes coordinating schedules, maintaining office policies, and performing secretarial duties. A high school diploma is required, with 3 years in a medical office setting preferred, and a

Qualifications

• High school diploma or equivalent required.
• Medical office setting experience preferred (3 years).
• Proficiency in medical terminology and transcription is beneficial.

Responsibilities

• Supervise clerical/clinical staff and ensure workflow efficiency.
• Maintain office equipment and supplies; monitor inventory.
• Assist with interviewing, onboarding, and staff orientations.
• Prepare schedules, literature requests, and journal article retrieval for physicians.
• Schedule patient appointments and support budgets or reporting as needed.
• Assist with evaluations and disciplinary actions for supervised personnel.

Skills

Clinical Support

Communication

Conducting Interviews

Equipment Maintenance

Medical Terminology

Medical Transcription

Organizing

Supervision

Supply Management

Education

High school diploma or equivalent high school certification or combination of education and/or experience

Job description

## Assistant Supervisor Clinical Office - Faculty Practice PlanApply: On Campus/Onsite: South County - St. Louis, MO: Full time: Posted Today: JR97612# **Location**SAINT LOUIS, MO 63129# **Scheduled Hours**40# **Position Summary**Assists with the day-to-day supervisory responsibilities for clinical office staff, which provide clerical/clinical support for department/division.# **Job Description****Primary Duties & Responsibilities:*** Assists with supervisory clerical/clinical staff, including efficient workflow and adequate coverage.* Ensures equipment is maintained adequately.* Requests and monitors medical and clerical supplies.* Assists with interviewing, screening applicants and orients new staff.* Prepares various schedules, literature searches and request journal articles and retrieve books for physicians.* Arranges meetings and assists with maintaining office policies.* Performs secretarial duties, such as typing, medical transcription, filing, and routing telephone calls.* Schedules patient appointments when needed.* May assist with budgets or reporting.* Assists with evaluations, recommendations and or disciplinary actions for personnel supervised. **Working Conditions:** Job Location/Working Conditions* Normal office environment.* Patient care setting.Physical Effort* Typically sitting at desk or table.* Repetitive wrist, hand or finger movement (typing).Equipment* Office equipment.The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.# **Required Qualifications****Education:**High school diploma or equivalent high school certification or combination of education and/or experience.**Certifications****/Professional Licenses****:**No specific certification/professional license is required for this position.**Work Experience:**Medical Office Setting (3 Years)**Skills:**Not Applicable**Driver's License:**A driver's license is not required for this position.# **More About This Job**WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.## # **Preferred Qualifications****Education:**No additional education unless stated elsewhere in the job posting.**Certifications****/Professional Licenses****:**No additional certification/professional licenses unless stated elsewhere in the job posting.**Work Experience:**No additional work experience unless stated elsewhere in the job posting.**Skills:**Clinical Support, Communication, Conducting Interviews, Equipment Maintenance, Medical Terminology, Medical Transcription, Organizing, Supervision, Supply Management# **Grade**C07-H# **Salary Range**$19.93 - $29.93 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.# **Questions**For frequently asked questions about the application process, please refer to our External Applicant FAQ.# **Accommodation**If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.# **Pre-Employment Screening**All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.# **Benefits Statement**Personal* Up to 22 days of vacation, 10 recognized holidays, and sick time.* Competitive health insurance packages with priority appointments and lower copays/coinsurance.* Take advantage of our free Metro transit U-Pass for eligible employees.* WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.Wellness* Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!Family* We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.* WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/