Assistant Supervisor- Administrative Assistants -Business Development

Mayo Clinic; Rochester (MN); Hybrid; USD 33,000 - 45,000; Full time

Benefits offered by this job

Medical benefits

Dental coverage

Vision plan

HSA/FSAs

Retirement plan

Job summary

Mayo Clinic is seeking an experienced administrative support professional for a full-time, hybrid role based near Rochester, Minnesota. The position supports meetings, travel, calendars, documents, invoicing, and departmental projects, with responsibilities extending to onboarding and workflow improvements.

Applicants should possess a high school diploma or equivalent (or related training), plus several years of admin experience.

Qualifications

• High school diploma or GED with 3+ years in admin support, or related degree with 2+ years.
• Strong organizational, communication, customer service, and interpersonal skills.
• Sound judgment, confidentiality, attention to detail, and follow-through.
• Leadership capability, problem-solving, coaching, adaptability, and ability to support multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate meetings, events, and travel; calendar management; preparation of documents and presentations; invoice and reimbursement processing; correspondence management; departmental project support; maintenance of databases and spreadsheets.
• Onboarding, training reinforcement, coverage planning, workload distribution, and aligning with leadership direction.
• Identify opportunities to improve administrative workflows and adoption of new tools, technologies, and processes.
• Serve as a liaison between administrative staff, supervisors, managers, and leadership to align priorities and resolve routine issues.

Skills

Administrative support

Organization

Communication

Customer service

Interpersonal skills

Leadership

Problem-solving

Education

High school diploma or GED

Administrative/medical-related training

Associate degree

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans– to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical:Multiple plan options.
• Dental:Delta Dental or reimbursement account for flexible coverage.
• Vision:Affordable plan with national network.
• Pre-Tax Savings:HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Reports to and receives direction from supervisor/manager or other departmental leadership as appropriate. Collaborates with multidisciplinary teams, administrators, clinical staff, visitors, and external contacts to support operational needs.Applies expertise to perform a variety of non-clinical administrative support functions including coordination of meetings, events, and travel; calendar management; preparation of documents and presentations; invoice and reimbursement processing; correspondence management; departmental project support; maintenance of websites, databases, spreadsheets, and other business tools; and related administrative support activities. Demonstrates proficiency with technology and business applications, effectively navigating multiple systems and digital tools to support daily operations.

Assumes supervisory responsibility for daily office activities in the absence of, or as delegated by, the supervisor or manager. Supports workforce effectiveness by assisting with onboarding, training reinforcement, coverage planning, workload distribution, and ongoing skill development in alignment with operational needs and leadership direction. Identifies opportunities to improve administrative workflows, reduce manual effort, increase consistency, and support adoption of new tools, technologies, and process enhancements. Serves as a key resource and liaison between administrative staff, supervisors, managers, and departmental leadership to help align priorities, resolve routine operational issues, and maintain service expectations.

Mayo Clinic will not sponsor or transfer visas for this position including F1 OPT STEM. Must be a U.S. Citizen, permanent resident, refugee or asylee.

Qualifications

• Position requires high school diploma or G. E. D. with a minimum of three years’ experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of two-years’ experience in an administrative support role, or an associate’s degree in an administrative, business, or medical-related program with a minimum of one year of experience in an administrative support role.
• Demonstrates strong organizational, communication, customer service, and interpersonal skills.
• Uses sound judgment, confidentiality, attention to detail, and follow-through.
• Demonstrates leadership capability, problem-solving, coaching skills, adaptability, and the ability to support multiple priorities in a fast-paced environment.

Exemption Status

Nonexempt

Compensation Detail

$24.16 - $32.62 /Hourly

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

8:00am -5:00pm Monday - Friday. This is a hybrid position and must be located within 100 miles of Mayo Campus for onsite expectations.

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the EOE is the Law. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.