Assistant Stage Manager

Minnesota Orchestra; Minneapolis (MN); On-site; USD 45,000 - 64,000; Part time

Job summary

The Minnesota Orchestra seeks an Assistant Stage Manager in Minneapolis, MN to support concerts and venue events. The role collaborates with artistic planning, orchestra operations staff, and outside vendors to ensure smooth stage operations, equipment setup, and live-event logistics.

This on-site position requires strong teamwork and attention to detail. Successful applicants join IATSE Local 13 as a condition of employment, and will work regular part-time hours with union benefits per

Qualifications

• Two or more years of comparable experience preferred, with demonstrated knowledge of general event logistics.
• Familiarity with concert, conference/convention, and/or entertainment environments.
• Ability to work under pressure and work as a team player.
• Demonstrated ability to manage multiple priorities and deadlines with excellent attention to detail.
• Strong written and verbal communication skills with the ability to effectively present ideas to internal and external stakeholders.
• Ability to collaborate with others to identify and solve issues.

Responsibilities

• Fill roles as assigned for activities of various types, including load-ins, load-outs, stage setups, warehousing, equipment installation, production logistics, performer support, and similar; provide administrative support to stage crew on as-needed basis
• Support Technical Director and stage crew with operating and maintaining building and event equipment as directed, and appropriate use of rented and vendor equipment
• Attend in-person and hybrid meetings as may be scheduled
• Coordination and collaboration with Orchestra Operations, Artistic Planning, and Digital Media staff related to onstage activities and advance preparation for the same, including both concert events and venue rental and activation events
• Support the stage crew in executing production-intensive programming, on-site and off-site special events, and projects as scheduled
• Other duties as assigned

Skills

Stage management

Event logistics

Communication skills

Teamwork

Ability to work under pressure

Tools

ArtsVision calendar

MS Office (OneDrive, Excel, Word, Outlook, Teams)

Job description

Department: Artistic Operations

Reports To: Director of Artistic Operations

Classification: Non-exempt

Status: Regular, Part-time, Union, IATSE, Local 13

Direct Reports: None

Salary: $39.29 per hour

Benefits: As per collective bargaining agreement

Assistant Stage Manager

Location

Minneapolis, MN

Position Summary

This position ensures the success of Minnesota Orchestra and Live at Orchestra Hall concerts, and venue event production by providing support and expertise in stage management, equipment setup, operation and maintenance, artist and performer assistance, and live event logistics. This position works closely with artistic planning and orchestra operations staff in the organization, as well as with outside vendors, contractors, designers, technicians and both full-time and part-time Minnesota Orchestra stage crew – and will maintain a strong and positive relationship with musicians of the Minnesota Orchestra. This job is governed by a collective bargaining agreement, and successful applicants will be required to join IATSE, Local 13 as a condition of employment.

Minnesota Orchestra Values

We believe every employee is essential to the success of the organization and critical to accomplishing our mission to enrich, inspire and serve our community. Our working relationships are based on respect for each other as individuals, confidence in one another, and a genuine desire to actively listen and collaborate with each other. We are committed to building a diverse and inclusive organization that honors and reflects the community we serve, welcomes, and instills diversity across our organization, and nurtures an equitable and inclusive culture.

Essential Functions

• Fill roles as assigned for activities of various types, including load-ins, load-outs, stage setups, warehousing, equipment installation, production logistics, performer support, and similar; provide administrative support to stage crew on as-needed basis
• Support Technical Director and stage crew with operating and maintaining building and event equipment as directed, and appropriate use of rented and vendor equipment
• Attend in-person and hybrid meetings as may be scheduled
• Coordination and collaboration with Orchestra Operations, Artistic Planning, and Digital Media staff related to onstage activities and advance preparation for the same, including both concert events and venue rental and activation events
• Support the stage crew in executing production-intensive programming, on-site and off-site special events, and projects as scheduled
• Other duties as assigned

Work Environment and Physical and Mental Demands

This position works on site at Orchestra Hall and does not offer remote or hybrid work; the role requires in-person presence before, during, and after concerts and events.

Required

While performing the duties of this position, incumbents may be required to do all or some of the following, with or without accommodation:

• Sit or stand at a desk, counter, or other work surface
• Talk and/or hear spoken words, music, or other sounds
• Use hands or fingers to handle or touch objects around them
• Review documents, monitors, or displays with potentially small print
• Operate a computer, phone and other common office tools or controls
• Mentally focus on tasks and apply sound reasoning and judgement
• Work in or attend meetings or other events in any of the Orchestra locations or other sites as necessary
• Lift/move objects (such as files, packages, props, or office equipment) or ensure objects are lifted/moved that may weigh up to 50 lbs.

Extended evening, weekend and/or holiday hours as required by the performance and event schedule.

Benefits

As per collective bargaining agreement

Minimum Qualifications, Skills, and Abilities

• Applicable training and hands-on experience sufficient to perform the essential functions of the position.
• Two or more years of comparable experience preferred, with demonstrated knowledge of general event logistics.
• Familiarity with concert, conference/convention, and/or entertainment environments.
• Ability to work under pressure and work as a team player.
• Demonstrated ability to manage multiple priorities and deadlines with excellent attention to detail.
• Strong written and verbal communication skills with the ability to effectively present ideas to internal and external stakeholders.
• Ability to collaborate with others to identify and solve issues.

Technology/Equipment

• Capacity for learning, operating and troubleshooting general audio-visual and lighting systems and ArtsVision calendar software.
• Knowledge of MS Office suite, especially OneDrive, Excel, Word, Outlook, and Teams.

Equal Employment Opportunity

The Minnesota Orchestral Association is an equal opportunity employer and complies with all applicable discrimination laws. We recruit, hire, train and promote all persons without regard to race, color, sex, religion, national origin, sexual orientation, age, disability, creed, status with regard to public assistance or any other non-job related characteristic.