Assistant Staff Analyst (N440, N441, N442, N443)

Heluna-Health; Los Angeles (CA); Hybrid; USD 48,000 - 70,000; Full time

Job summary

Heluna Health in Los Angeles is seeking an Assistant Staff Analyst to manage Interim Housing invoicing, review monthly invoices, and ensure compliance with fiscal policies. The role involves interacting with providers, offering invoicing guidance, and supporting timely payments within a hybrid office setting.

The ASA will coordinate with internal teams, monitor performance, and help maintain accurate records, while contributing to process improvements and data collection of expenditure trends.

Qualifications

• Three or more years of highly complex administrative experience in the health, housing, social services, or related sectors.
• Valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
• Successful clearance of the Live Scan process with the County of Los Angeles.
• Experience reviewing invoices, budgets, or financial documentation.
• Proficiency with Excel, SharePoint, and financial tracking systems.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.

Responsibilities

• Manages a portfolio of Interim Housing (IH) providers and ensures invoices, supporting documentation, and expenditures align with contract requirements and the approved budget.
• Reviews IH invoices for accuracy, completeness, and compliance with fiscal policies.
• Conducts meetings with IH providers to discuss invoice issues and action items; documents notes and follow-ups.
• Provides technical assistance to providers on invoicing requirements, cost-allocation methods, documentation standards, and allowable vs. unallowable costs.
• Performs QA reviews of provider documentation and identifies discrepancies for resolution.

Skills

Invoice review

Budget analysis

Analytical skills

Communication skills

Organization

Tools

Excel

SharePoint

Financial tracking systems

Job description

Job Category: Program Positions

Requisition Number: ASSIS006432

• Full-Time
• Hybrid

Locations

Showing 1 location

Description

Salary Range: $35.23-$50.83 hourly

SUMMARY

The Los Angeles County Department of Homeless Services and Housing (HSH) consolidates the County’s response to homelessness. HSH is driven by a commitment to accountability, transparency, and improving care for people experiencing or at risk of homelessness. The department works closely with service providers, the County’s 88 cities, and unincorporated areas to deliver high‑quality, life‑saving services. Staff schedules are based on business need and may include a hybrid work model where employees work both remotely and from the office.

The HSH – Interim Housing Invoicing & Payments Team ensures timely, accurate, and compliant processing of invoices submitted by contracted Interim Housing providers. The team reviews monthly expenditures, verifies supporting documentation, applies County fiscal policies, and collaborates with internal and external partners to resolve discrepancies. This work is essential to maintaining fiscal accountability and ensuring providers receive the funding needed to operate Interim Housing programs across Los Angeles County.

The Assistant Staff Analyst (ASA) on the Invoicing & Payments Team will manage a portfolio of Interim Housing contracts and serve as the primary point of contact for invoice‑related matters. Responsibilities include reviewing monthly invoices for accuracy and compliance, communicating with providers to resolve issues, offering technical assistance on invoicing requirements, and supporting timely payment processing. The ASA may also participate in monitoring activities, contribute to process improvements, and help ensure consistent application of HSH fiscal standards. Ideal candidates are detail‑oriented, organized, strong communicators, and comfortable working in a fast‑paced environment with evolving program needs.

ESSENTIAL FUNCTIONS

• Manages a portfolio of Interim Housing (IH) providers and ensures invoices, supporting documentation, and expenditures align with contract requirements and the approved budget.
• Reviews and analyzes monthly IH invoices for accuracy, completeness, and compliance with HSH fiscal policies, Auditor Controller Instructions, Uniform Guidance and program expectations.
• Conducts meetings with assigned IH providers to discuss invoice issues, documentation needs, expenditure trends, and corrective actions; documents meeting notes and follow‑up items.
• Provides technical assistance to providers on invoicing requirements, cost‑allocation methods, documentation standards, and allowable vs. unallowable costs.
• Performs quality assurance reviews of provider documentation, including payroll registers, general ledgers, expenditure reports, and other fiscal records submitted with invoices.
• Identifies discrepancies or compliance concerns in provider submissions and works collaboratively with providers to resolve issues and prevent recurring errors.
• Coordinates with internal HSH teams (program, contracts, finance, data, and monitoring) to ensure alignment on provider performance, payment status, and fiscal compliance.
• Supports administrative processes such as tracking invoice submissions, monitoring payment timelines, reconciling provider rosters/census data, and maintaining accurate internal records.
• Assists in data collection and analysis related to IH fiscal operations, including expenditure trends, utilization patterns, and invoice processing metrics.
• Prepares written summaries and updates for internal stakeholders, leadership, and partner agencies regarding provider performance, invoice status, and fiscal issues.
• Monitors deliverables and reporting requirements from providers and identifies potential barriers to accurate data collection or timely invoice submission.
• Recommends and supports implementation of process improvements to strengthen fiscal oversight, streamline invoice review, and enhance provider compliance.
• Performs other duties and special projects as assigned to support the fiscal operations of the Interim Housing portfolio.

JOB QUALIFICATIONS

Three or more years of highly complex administrative experience in the health, housing, social services, or related sectors.

Certificates/Licenses/Clearances

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job‑related essential functions.
• Successful clearance of the Live Scan process with the County of Los Angeles.

Other Skills, Knowledge, and Abilities

• Experience reviewing invoices, budgets, or financial documentation
• Knowledge of homeless services, interim housing programs, and/or general contracting
• Strong analytical and problem‑solving skills
• Ability to interpret fiscal policies, contract language, and program requirements
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to work independently and collaboratively in a fast‑paced environment
• Proficiency with Excel, SharePoint, and financial tracking systems

PHYSICAL DEMANDS

Stand: Frequently

Walk: Frequently

Sit: Frequently

Reach Outward: Occasionally

Reach Above Shoulder: Occasionally

Climb, Crawl, Kneel, Bend: Occasionally

Lift / Carry: Occasionally - Up to 15 lbs

Push/Pull: Occasionally - Up to 15 lbs

See: Constantly

Taste/ Smell: Not Applicable

Not Applicable = Not required for essential functions

Occasionally = (0 - 2 hrs/day)

Frequently = (2 - 5 hrs/day)

Constantly = (5+ hrs/day)

WORK ENVIRONMENT

Hybrid work schedule based on business need, General Office Setting, Indoors Temperature Controlled, Fast‑paced environment with shifting priorities

and Extensive computer and document‑review work

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.