Assistant Specialist, Strategic Sourcing

Jones Lang LaSalle Incorporated; Chicago, Northern (IL, KY); Hybrid; USD 67,000 - 82,000; Full time

Benefits offered by this job

401(k) plan with matching company con-

Comprehensive Medical, Dental & Vision

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through |

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking an experienced contracts administrator to provide operational and strategic support for IFM clients and internal teams. You will manage end-to-end contract lifecycle, onboard vendors in Aravo, and generate critical reports to support leadership decisions.

The role requires a BA/BS or 2–6 years in contracts administration or vendor management, with proficiency in Jaggaer, Aravo, and Corrigo.

Qualifications

• Bachelor's degree (BA/BS) from four-year college or university, or 2–6 years of contracts administration, strategic sourcing operations, or vendor management experience.
• Proficiency with contract or sourcing management systems (e.g., Jaggaer, Aravo, Corrigo) required; demonstrated system administration capability preferred.
• Demonstrated capability in contract management, including renewals, negotiations, and compliance monitoring.

Responsibilities

• Manage end-to-end contract lifecycle activities: Draft service agreements, process renewals and extensions through Jaggaer, ensure compliance with JLL Legal and client terms, and coordinate termination requests with formal vendor notifications.
• Execute vendor onboarding and system administration: Process vendor submissions through Aravo, create Corrigo registration records, upload and verify Time & Materials Rate Cards, and maintain vendor data integrity across multiple platforms.
• Generate critical operational reports: Produce Weekly Sourcing Request Reports, Contract Expiration Reports, and Monthly MBR tracking documents for distribution to Strategic Sourcing, Supply Chain, and Facilities Management leadership teams.
• Support property transitions and closures: Manage Property Closure Requests for decommissioned sites, distribute closure notices to vendors, and coordinate contractual wind-down activities during site transitions.
• Conduct data analysis and quality assurance: Review contract and vendor data to identify anomalies and risks, perform system audits to maintain 95%+ compliance rates, and recommend corrective actions for process improvements.
• Develop process documentation and support strategic initiatives: Create and update Quick Reference Guides for sourcing processes, participate in RFP/bid activities, and contribute market intelligence for strategic sourcing decisions.
• Collaborate across functions: Partner with Sourcing Leaders, Facilities Management, Engineering, and Supply Chain Operations teams to prioritize deliverables, resolve operational issues, and maintain stakeholder satisfaction through proactive communication.

Skills

Bachelor's degree

Contract management

Vendor management

Sourcing operations

Compliance monitoring

System administration

MS Office / Google Suite / AI apps

Education

Bachelor's degree

Tools

Jaggaer

Aravo

Corrigo

Job description

What this job involves:

Provide operational and strategic support for Integrated Facilities Management (IFM) clients and internal stakeholders related to contract administration, vendor management, and sourcing operations. This role executes essential contracting activities while contributing to optimization of JLL managed services operations. You will develop expertise in sourcing operations and supplier relationships while ensuring compliance and operational excellence across multiple systems and processes. This position offers meaningful exposure to strategic sourcing functions and direct contribution to client satisfaction through efficient contract and vendor lifecycle management.

What your day-to-day will look like:

• Manage end-to-end contract lifecycle activities: Draft service agreements, process renewals and extensions through Jaggaer, ensure compliance with JLL Legal and client terms, and coordinate termination requests with formal vendor notifications.
• Execute vendor onboarding and system administration: Process vendor submissions through Aravo, create Corrigo registration records, upload and verify Time & Materials Rate Cards, and maintain vendor data integrity across multiple platforms.
• Generate critical operational reports: Produce Weekly Sourcing Request Reports, Contract Expiration Reports, and Monthly MBR tracking documents for distribution to Strategic Sourcing, Supply Chain, and Facilities Management leadership teams.
• Support property transitions and closures: Manage Property Closure Requests for decommissioned sites, distribute closure notices to vendors, and coordinate contractual wind-down activities during site transitions.
• Conduct data analysis and quality assurance: Review contract and vendor data to identify anomalies and risks, perform system audits to maintain 95%+ compliance rates, and recommend corrective actions for process improvements.
• Develop process documentation and support strategic initiatives: Create and update Quick Reference Guides for sourcing processes, participate in RFP/bid activities, and contribute market intelligence for strategic sourcing decisions.
• Collaborate across functions: Partner with Sourcing Leaders, Facilities Management, Engineering, and Supply Chain Operations teams to prioritize deliverables, resolve operational issues, and maintain stakeholder satisfaction through proactive communication.

Required Qualifications:

• Bachelor's degree (BA/BS) from four-year college or university, or 2-6 years of contracts administration, strategic sourcing operations, or vendor management experience, preferably in Indirect Services.
• Proficiency with contract or sourcing management systems (e.g., Jaggaer, Aravo, Corrigo) required; demonstrated system administration capability preferred.
• Demonstrated capability in contract management, including renewals, negotiations, and compliance monitoring.

Preferred Qualifications:

• Experience maintaining 95%+ compliance rates in contract or vendor management systems.
• Project management capabilities and ability to contribute to challenging work within team environment.
• Detail-oriented approach with strong commitment to accuracy, quality control, and compliance in high-volume environments.
• Demonstrated ability to work independently while knowing when to elevate issues appropriately.
• Proactive, results-driven professional with strong initiative and consistent track record of achieving objectives under demanding workloads.
• Customer-focused problem solver committed to timely issue resolution and continuous process improvement.
• Strong organizational and interpersonal skills with proven ability to manage multiple tasks and deliverables within established guidelines and policies.
• Analytical ability to review, interpret, and analyze data with minimal support, exercising independent judgment on projects with reasonable complexity.
• Excellent communication skills – verbal and written – with ability to manage internal and external stakeholder expectations proactively.
• Proficient PC skills with expertise in MS Office, Google Suite, and AI applications.

Location:

Remote

Schedule:

Monday through Friday, 8am to 5pm, Eastern Standard Time (EST)

Visa Sponsorship:

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected Compensation:

67,000.00 – 82,000.00 USD per year

Benefits:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

About JLL:

At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams. JLL is an Equal Opportunity Employer committed to diversity and inclusion.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

In accordance with California resident data privacy rights, please view our Supplemental Privacy Statement. Pursuant to the Los Angeles, San Francisco, and other local fair chance ordinances, JLL will consider qualified applicants with criminal histories in accordance with applicable law. This position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.