Assistant Public Works Director

City of Palm Bay, FL; Palm Bay (FL); On-site; USD 110,000 - 160,000; Full time

Job summary

The City of Palm Bay, FL is seeking an experienced public works professional to oversee diverse divisions within the Public Works Department under the Director. You will plan budgets, coordinate projects, and maintain strong relationships with city departments and external agencies.

Responsibilities include directing staff, preparing reports, presenting to councils, and ensuring safety and emergency preparedness across the department. Essential experience and Florida licensing are required.

Qualifications

• Minimum two years of management/supervisory experience.
• Must possess and maintain a valid Florida Driver’s License with acceptable driving record.
• Knowledge of common computer applications (word processing, spreadsheets, data base management, project management, email, Internet).
• Professional Engineer Registration or Engineering Intern desirable.

Responsibilities

• Assist Director with coordinating Public Works Department activities.
• Oversee assigned divisions and budgeting processes.
• Plan and approve operating budgets for a balanced fiscal position.
• Develop and maintain internal projects, plans, and scheduling.
• Maintain relationships with City departments and other agencies.
• Staff and supervise division personnel and conduct performance evaluations.
• Prepare technical and administrative reports for various boards and agencies.
• Present projects to City Council and committees.

Skills

Management experience

Computer literacy

Education

Master’s degree in civil engineering/Business/Public Administration

Bachelor’s degree in civil engineering/Business/Public Administration

Associate degree + 10 years experience

Tools

Word processing

Spreadsheets

Database management

Project management software

Email & Internet

Job description

• Master’s degree in civil engineering, Business/Public Administration, or related field from an accredited college or university with course work in accounting, human resources/labor management, contracts law and management, or related fields, and two (2) years of progressively responsible government administrative or operations work experience in planning, organizing, and directing a large public works program involving both administrative and field operations; OR

• Bachelor’s degree in civil engineering, Business/Public Administration, or related field from an accredited college or university with course work in accounting, human resources/labor management, contracts law and management, or related fields and six (6) years of progressively responsible government administrative or operations work experience in planning, organizing and directing a large public works program involving both administrative and field operations; OR
• Associate degree in civil engineering, Business/Public Administration, or related field from an accredited college or university with course work in accounting, human resources/labor management, contracts law and management, or related fields and ten (10) years of progressively responsible government administrative or operations work experience in planning, organizing and directing a large public works program involving both administrative and field operations; OR
• High School Diploma, GED, or equivalent and fourteen (14) years of progressively responsible government administrative or operations work experience in planning, organizing, and directing a large public works program involving both administrative and field operations.

A minimum of two (2) years of management/supervisory experience required. Must possess and maintain a valid Florida Driver’s License and have and maintain an acceptable, safe driving record.

Knowledge of and ability to use various computer applications, including word processing, spreadsheets, data base management, project management, E-mail, and the Internet required.

SPECIAL REQUIREMENTS

Possession of Professional Engineer Registration from the State of Florida, or Engineering Intern is desirable. Familiarity with Local City, State, or Federal Government issues, constraints, codes and procedures is desirable.

Code 1: Essential Employees may be required to work during an undeclared emergency and/or declared emergency. On an incident-by-incident basis, the employee’s Department Head will make the determination as to who will be required to work.

Under limited supervision, performs complex technical, operational and professional functions in the Public Works Department. Work involves responsibility for planning, directing, coordinating, and general oversight of multiple divisions. Considerable independent judgment and initiative are required in carrying out program objectives within the framework of Operations, Fleet, and Financial principles and practices, and established policies and regulations. Considerable tact and courtesy are required in frequent contacts with contractors, City staff, elected officials and the general public. Reports to the Public Works Director.

ESSENTIAL JOB FUNCTIONS

Assists Director with coordinating the activities of the Public Works Department.

Oversees assigned divisions.

Plans, organizes, and approves operating budgets to ensure a balanced fiscal position. Responsible for divisional budgeting, departmental accounting, and financial reporting requirements.

Develops and maintains internal projects, operational plans, and scheduling.

Develops and maintains client relationships with City departments and other outside governmental agencies.

Establishes appropriate levels of staffing for the assigned divisions.

Manages and coordinates the activities of subordinate managers, supervisors and employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; and conducting performance evaluations, etc.

Prepares oral and written technical and administrative reports.

Develops and prepares various reports, studies, correspondence, and other data pertaining to departmental operations, and submits such reports, studies, correspondence, etc., as required by federal, State or local regulations, as requested, or as otherwise deemed appropriate.

Presents projects/issues to City Council and/or other elected/appointed boards and/or committees.

Oversees training for safety issues. Approves, creates and implements departmental guidelines for same. Trains, instructs and conducts related meetings.

Attends public meetings, hearings and homeowner’s association group meetings on behalf of the Department. Creates and performs presentations for public meetings as needed.

Answers legal interrogatories and depositions as required.

Prepares and assists in the presentation of the annual budget; provides documentation and justifications for budgetary requests. Monitors budget for multiple divisions.

Oversees press releases and public information distribution relative to division projects and programs.

Serves as liaison to other governmental or quasi-governmental agencies relative to technical issues and City policy.

Responsible for assisting with the development and maintenance of the Public Works Strategic Plan.

Establishes the appropriate level of staffing and equipment for one or more divisions to effectively address fluctuating workload. Responsible for professional, technical, and production of staff members.

Responsible for emergency management for the Department during crisis, natural disasters, storm events and other emergencies as needed. Considered as essential personnel during Emergency Operations Center activation, including pre and post event activities. Reviews and implements departmental emergency plan. Responsible for public safety, facilities security, damage assessments, and maintaining the public right-of-way during such incidents.

Manages and implements special projects, as assigned.

Serves as Acting Public Works Director in the absence of the Public Works Director.

ADDITIONAL JOB FUNCTIONS

Performs other work as required.

The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.