Assistant Property Manager, Multifamily

Harbor Group Management; Conroe (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive Salaries

Medical, Dental & Vision Plans

401(k) Plan with Employer Matching

PTO & 10+ Paid Holidays

Paid Parental Leave

Birthday Off (Multifamily)

Flexible Spending Accounts

Long-Term Disability

Life Insurance

Short-Term Disability

Health Savings Account

Wellness Perks

Tuition Reimbursement

Employee Assistance Program

Employee Referral Program

Employee Apartment Discount

Instapay Eligible

Volunteer & Community Service

Job summary

Harbor Group Management Company is seeking an Assistant Property Manager to support the Property Manager in day-to-day operations at a multifamily community. The role focuses on resident relations, rent collection, leasing support, financial reporting, and property operations.

You will perform tasks such as preparing deposits, posting rent, processing payments, and assisting with month-end close while coordinating with maintenance and vendors.

Qualifications

• High school diploma or equivalent is required.
• Minimum two years of experience in multifamily property management.
• Strong understanding of lease agreements, rent collection, and enforcement procedures.
• Proficient with Microsoft Office and property management software.
• Comfortable with G/L postings and financial reconciliations.
• Experience with social media platforms is a plus.
• Excellent organizational and communication skills.
• Ability to work independently or as part of a team.
• Customer-service oriented with residents and vendors.
• Valid driver's license is required for on-site operations.

Responsibilities

• Assist the Property Manager with day-to-day financial, operational, and administrative tasks.
• Collect and post rent, manage delinquencies and payment procedures.
• Prepare deposits, reconcile accounts, and assist with financial reporting.
• Process accounts payable and vendor invoices with proper coding and approvals.
• Assist with month-end close, GL postings, and security deposit accounting.
• Support leasing efforts: show units, process applications, and execute leases.
• Assist with lease renewals and educate residents on policies.
• Coordinate with maintenance for timely unit turns and service requests.
• Act as on-site supervisor in the Property Manager's absence.
• Train and supervise staff as needed, maintaining open communication with ownership.

Skills

Property Management

Rent Collection

Leasing Support

Microsoft Office

Customer Service

Communication

Organizational Skills

Attention to Detail

Driver's License

Education

High School Diploma or equivalent

Tools

Yardi

OneSite

MRI

Job description

Assistant Property Manager

Job Title: Assistant Property Manager

Division: Multifamily

Status: Non- Exempt

JOB SUMMARY

The Assistant Property Manager supports the Property Manager in overseeing the day-to-day financial, operational, and administrative functions of a multi-family residential community. This role plays a key role in resident relations, rent collection, leasing support, financial reporting, and property operations to ensure the overall success and smooth running of the property.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following but are not limited to the job specifications contained herein . Additional duties or job functions that can be performed safely may be required as deemed necessary by Harbor Group Management Company.

• Collect and post rent, fees, and other payments; manage delinquencies and implement collection procedures.

• Prepare daily bank deposits, reconcile bank accounts, and complete financial reporting tasks.

• Process accounts payable and vendor invoices; ensure proper coding, approvals, and reconciliation.

• Assist with month-end close-out procedures, general ledger postings, and security deposit accounting.

• Assist in leasing efforts including showing units, processing applications, and executing lease agreements.

• Support lease renewal programs and educate new and prospective residents on community policies.

• Shop competitive properties regularly to maintain market awareness.

• Respond promptly and professionally to resident complaints, service requests, and inquiries.

• Promote resident satisfaction and retention through excellent customer service and proactive communication.

• Circulate community notices and correspondence on a weekly, monthly, or as-needed basis.

• Use property management software (e.g., Yardi, OneSite, or MRI) for transaction entry, record keeping, and reporting.

• Ensure compliance with company policies, lease agreements, legal requirements, and fair housing laws.

• Assist with resident move-ins and move-outs, including lease term reviews, fee application, and disposition processing.

• Coordinate with the maintenance team to ensure timely unit turns and service requests.

• Act as on -site supervisor in the absence of the Property Manager.

• Assist in training and supervising property staff, delegating tasks as appropriate .

• Maintain open communication with ownership/management and provide community performance updates as needed.

QUALIFICATIONS

T o perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required . Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• High School Diploma or equivalent .

• Minimum of two years of experience in multifamily property management .

• Strong understanding of lease agreements, rent collection, and lease enforcement procedures .

• Proficient with Microsoft Office and Property Management software experience is a must .

• Comfortable with G/L postings, SODA (Security Deposit Accounting), and financial reconciliations.

• Proficiency in social media platforms (e.g., Facebook, Instagram, LinkedIn, etc.) is preferred .

• Excellent organizational and communication skills with the ability to manage multiple tasks and deadlines in a fast-paced environment .

• Strong attention to detail, problem-solving skills, and the ability to work independently or as part of a team .

• Must be customer-service oriented with the ability to interact professionally with residents and vendors .

• Valid driver's license required (for operating golf carts if applicable).

• #LI-DD1

WHAT WE OFFER

• Competitive Salaries & Bonuses
• Medical, Dental & Vision Plans
• 401(k) Plan with Employer Matching Contributions
• Paid Time Off (PTO) & 10+ Paid Holidays
• Paid Parental Leave
• Paid Birthday Off (Multifamily)
• Flexible Spending Accounts
• Company-Paid Long-Term Disability
• Company-Paid Life Insurance
• Short-Term Disability
• Health Savings Account with Employer Contributions
• Pre-Tax Commuter Benefit (Corporate)
• Wellness Perks
• FinFit Financial Wellness Program
• Legal Resources
• Employee Apartment Discount
• Employee Referral Program
• Employee Assistance Program
• Tuition Reimbursement
• Insta Pay Eligible
• Volunteer & Community Service Opportunities
• Employee Recognition & Awards

Benefit eligibility will be determined at the time of hire. Eligibility for certain benefits may vary based on position, location, hours worked, and other qualifying criteria.

Veteran Friendly

This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.

Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.