Assistant Property Manager, Multifamily

Harbor Group Management Company; Conroe (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Harbor Group Management Company is seeking an Assistant Property Manager for a multifamily community in Texas. You will support the Property Manager with day-to-day operations, leasing, resident relations, rent collection, and financial reporting to ensure smooth property performance.

This non-exempt, full-time role requires hands-on supervision, coordination with maintenance, and adherence to policy and fair housing laws.

Qualifications

• High School Diploma or equivalent.
• Minimum of two years of experience in multifamily property management.
• Strong understanding of lease agreements, rent collection, and lease enforcement procedures.
• Proficient with Microsoft Office and property management software.
• Comfortable with G/L postings, SODA (Security Deposit Accounting), and financial reconciliations.
• Proficiency in social media platforms (e.g., Facebook, Instagram, LinkedIn) is preferred.
• Excellent organizational and communication skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Must be customer-service oriented with the ability to interact professionally with residents and vendors.
• Valid driver’s license required.

Responsibilities

• Collect and post rent and fees; manage delinquencies.
• Prepare deposits, reconcile bank accounts, and assist financial reporting.
• Process accounts payable and vendor invoices with proper coding.
• Assist month-end close-out procedures, GL postings, and security deposit accounting.
• Assist in leasing efforts including showing units, processing applications, and executing lease agreements.
• Support lease renewal programs and educate residents on community policies.
• Coordinate with maintenance for timely unit turns and service requests.
• Act as onsite supervisor in the Property Manager's absence.
• Assist in training and supervising property staff, delegating tasks as appropriate.
• Maintain open communication with ownership/management and provide community performance updates as needed.

Skills

Lease enforcement

Rent collection

Customer service

Organizational skills

Communication skills

Vendor relations

GL postings

Reconciliations

Social media

Driver's license

Education

High School Diploma or equivalent

Tools

Microsoft Office

Property Management software

Job description

AssistantProperty Manager

Job Title: Assistant Property Manager

Division: Multifamily

Status: Non-Exempt

JOB SUMMARY: The Assistant Property Manager supports the Property Manager in overseeing the day-to-day financial, operational, and administrative functions of a multi-family residential community. This role plays a key role in resident relations, rent collection, leasing support, financial reporting, and property operations to ensure the overall success and smooth running of the property.

ESSENTIAL DUTIES AND RESPONSIBILITIES:include the following but are not limited to the job specificationscontained herein.Additional duties or job functions that can be performed safely may be required as deemed necessary by Harbor Group Management Company.

• Collect and post rent, fees, and other payments; manage delinquencies and implement collection procedures.

• Prepare daily bank deposits, reconcile bank accounts, and complete financial reporting tasks.

• Process accountspayableand vendorinvoices;ensure proper coding, approvals, and reconciliation.

• Assistwith month-end close-out procedures, general ledger postings, and security deposit accounting.

• Assistin leasing efforts including showing units, processing applications, and executing lease agreements.

• Support lease renewal programs and educate new and prospective residents on community policies.

• Shop competitive properties regulary tomaintain market awareness.

• Respond promptly and professionally to resident complaints, service requests, and inquiries.

• Promote resident satisfaction and retention through excellent customer service and proactive communication.

• Circulate community notices and correspondence on a weekly, monthly, or as-needed basis.

• Use property management software (e.g., Yardi, OneSite, or MRI) for transaction entry, record keeping, and reporting.

• Ensure compliance with company policies, lease agreements, legal requirements, and fair housing laws.

• Assistwith resident move-ins and move-outs, including lease term reviews, fee application, and disposition processing.

• Coordinate with the maintenance team to ensuretimely unit turns and service requests.

• Act asonsite supervisor in the absence of the Property Manager.

• Assistin training and supervising property staff, delegating tasks asappropriate.

• Maintain open communication with ownership/management and provide community performance updates as needed.

QUALIFICATIONS :To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilityrequired. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• High School Diploma or equivalent.

• Minimum of two years of experience in multifamily property management.

• Strong understanding of lease agreements, rent collection, and lease enforcement procedures.

• Proficient with Microsoft Office and Property Management software experience is a must.

• Comfortable with G/L postings, SODA (Security Deposit Accounting), and financial reconciliations.

• Proficiency in social media platforms (e.g., Facebook, Instagram, LinkedIn, etc.) is preferred.

• Excellent organizational and communication skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.

• Strong attention to detail, problem-solving skills, and the ability to work independently or as part of a team.

• Must be customer-service oriented with the ability to interact professionally with residents and vendors.

• Valid driver’s licenserequired (for operating golf carts if applicable).