Assistant Property Manager

CBRE; Philadelphia (Philadelphia County); On-site; USD 52,000 - 75,000; Full time

Job summary

CBRE in Radnor, PA is seeking an Assistant Property Manager to support the Property Manager in a portfolio of retail and industrial properties around Philadelphia. You will handle tenant communications, coordinate maintenance, and assist with budget and financial activities.

This onsite role emphasizes accuracy, timely reporting, and compliance with CBRE policies, while collaborating with operations and tenant improvement teams to deliver excellent service.

Qualifications

• Bachelor's Degree preferred; combination of experience and education considered in lieu of degree.
• Proficient with standard office software and ability to analyze information.
• Strong organizational and communication skills required.

Responsibilities

• Respond to tenant needs and ensure service delivery complies with policies and standards.
• Maintain property records in an organized, up-to-date manner.
• Interact with tenants via phone, email, and in-person.
• Assist in property inspections and coordinate maintenance and reconditioning as needed.
• Review and assist with vendor invoice approvals in line with CBRE policies.
• Assist with purchase orders and tenant billings.
• Coordinate tenant move-ins/move-outs and walks-through spaces with tenants and TI department.
• Prepare and deliver timely, accurate reports.
• Gather data for budget reports and accounts receivable aging as needed.
• Perform other duties as assigned.

Skills

Microsoft Office

Communication skills

Organizational skills

Education

Bachelor's Degree (preferred)

Tools

Excel

Job description

About the Role:

As a CBRE Assistant Property Manager, you will support the Property Manager or higher staff in managing all aspects of a portfolio of retail and industrial properties in and around Philadelphia, including marketing, operations, and financial activities.

This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

The role is onsite in Radnor, PA USA. It supports nearly 2 million sq ft of commercial properties!

What You’ll Do:

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensure that services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.




• Maintain property records in an organized and up-to-date manner.




• Interact with tenants via phone, email, and in-person.




• Assist in performing periodic regular property inspections. Recommend alterations, maintenance and reconditioning as necessary.




• Review and recommend approvals to Property Manager or higher staff for accurate payment of vendor invoices on behalf of the property owner in compliance with the management agreement, CBRE policies and PM approval authorization matrix.




• Responsible for assignment of Purchase Orders per CBRE Policies and PM approval authorization matrix.




• Assist with the preparation of accurate tenant billings.




• Assist in coordinating tenant move-ins and move-outs, and "walks-through" spaces with tenants and tenant improvement department.




• Assist in preparing and delivering timely, accurate, and complete reports.




• May assist in producing research data on budget line items or entering budget data provided by manager into budget reports.




• May gather and confirm preliminary data for accounts receivable aging reports.




• Performs other duties as assigned.




• Have some knowledge of standard principles with limited practical experience in applying them.




• Lead by example and model behaviors that are consistent with CBRE RISE values.




• Impact the quality of own work.




• Work within standardized procedures and practices to achieve objectives and meet deadlines.




• Exchange straightforward information, ask questions and check for understanding.

What You’ll Need:

To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Bachelor's Degree preferred with up to 3 years of relevant commercial real estate experience. In lieu of a degree, a combination of experience and education will be considered.




• Ability to use existing procedures to solve standard problems.




• Experience with analyzing information and standard practices to make judgments.




• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.




• Organizational skills with a strong inquisitive mindset.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Aff