Assistant Property Manager

Cincinnati Metropolitan Housing Authority; Cincinnati (OH); On-site; USD 40,000 - 50,000; Full time

Job summary

A local housing authority in Cincinnati seeks a Property Management Assistant to support the Property Manager with daily responsibilities. This role includes inspecting properties, collecting rent, and consulting with residents to resolve issues. Candidates should possess a bachelor's degree in Property Management or related field and demonstrate effective communication. An understanding of PC applications like Microsoft Word and Excel is also preferred. This position requires a valid driver's license and the ability to perform physical tasks over long periods.

Qualifications

• Ability to communicate effectively, both orally and in writing.
• Strong listening skills and a high interest in working with low to moderate income clients.
• Knowledge of Microsoft Word, Excel, and Outlook.

Responsibilities

• Assist the Property Manager with staff supervision.
• Inspect apartments and grounds regularly.
• Collect rent and interview prospective residents.
• Consult with residents to resolve issues and enforce lease agreements.

Skills

Effective communication

Listening skills

Confidentiality

PC-based software applications

Education

Bachelor Degree in Property Management or related field

Job description

Scope

Working under the supervision of the Property Manager, the incumbent assists the Property Manager in the supervision of staff work necessary for the proper completion of all property management functions.

Essential Duties and Responsibilities

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required.

• Inspect apartments for move-ins, move-outs, annual HQS and housekeeping.
• Inspect grounds and common areas on a daily basis and follow-up with tenants on lease enforcement issues.
• Collect rent.
• Interview prospective residents, show apartments, explain lease agreements and grievance procedures.
• Confer with the Property Manager on resident-related management problems and take appropriate follow-up action.
• Work closely with other CMHA departments and administrative personnel to effectively plan and implement programs at assigned property.
• Consult with residents to resolve problems, investigate complaints, interpret housing policies and enforce the lease agreement.
• Assist the Property Manager in establishing work schedules and assigning work as required to maintain efficient use of management staff time to complete a variety of reports and recommend corrective action as appropriate.
• Ensure accurate and timely completion of all letters, memos and notices.
• Perform additional duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each competency satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Desired Qualifications

• Demonstrated ability to communicate effectively, both orally and in writing.
• Strong listening skills and a high interest level in working with low to moderate income clients.
• Demonstrated ability to maintain confidentiality.
• Knowledge of PC-based software applications (Microsoft Word, Excel and Outlook).

Education / Experience / Certifications

• Bachelor Degree in Property Management or related field or an equivalent combination of education and property management experience.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to maintain a stationary position, operate computers and other office equipment, move about the office, attend onsite and offsite meetings, and communicate. The employee must be able to sit or stand for eight hours while performing essential work duties. The employee must be able to accurately exchange information in person, in writing and via e‑mail and telephone. The employee must be able to perform essential job functions in an environment that could have increased stress levels.

Other

The candidate must possess and maintain a valid driver's license in the state of residence, and maintain an insurable driving record under the terms and conditions of the CMHA auto liability policy. The candidate may have no more than 6 accumulated points in 3 consecutive years. Note: As a condition of employment at CMHA, you must agree to and pass a drug screen test, criminal background check, and motor vehicle check.