Assistant Project Manager, Visual Merchandising & Store Planning, Niche & Dr. Barbara Sturm

Puig; New York (NY); Hybrid; USD 85,000 - 90,000; Full time

Benefits offered by this job

Health and dental insurance

401K

Paid holidays

Hybrid work environment

Generous paid time off policy

Career opportunities within a dynamic팀

Job summary

Puig is seeking an Assistant Project Manager for Store Planning & Visual Merchandising to support retail design across permanent stores, wholesale environments, temporary installations, and seasonal launches for a multi-brand portfolio, including Dr. Barbara Sturm.

This role provides essential day‑to‑day coordination and administrative support, helping ensure projects remain organized and deliverables move forward.

Qualifications

• Bachelor’s degree in Interior Design, Architecture, Visual Merchandising, or a related field.
• 2–4 years of experience in retail design, visual merchandising, project coordination, or related field.
• Experience supporting retail store openings, wholesale environments, visual merchandising installations, or product launches preferred.
• Understanding of retail fixtures, materials, store environments, and basic construction processes.
• Ability to read architectural drawings; CAD is preferred.
• Proficiency in Excel, PowerPoint, and project management tools with strong trackers/documentation.

Responsibilities

• Maintain and update project trackers, schedules, installation calendars, action logs, and status reports.
• Track milestones, deliverables, approvals, and outstanding actions with stakeholders.
• Organize project documentation, design files, meeting notes, approvals, and vendor communications.
• Coordinate meetings, agendas, action items, and deadlines.
• Support store openings, renovations, seasonal rollouts, and temporary installations.
• Identify delays or missing information and communicate issues to the project team.
• Adapt global store design concepts to meet U.S. retailer requirements while maintaining brand integrity.
• Coordinate design revisions, fixture modifications, material selections, and retailer feedback.
• Prepare design presentations, visual merchandising decks, installation guides, and launch materials.
• Coordinate product launches, seasonal animations, novelty presentations, and in-store activations.
• Assist in in-field visual merchandising setups and fixture placement.
• Maintain libraries of design assets and project references.
• Coordinate shipping, receiving, inventory tracking, and distribution of samples.
• Assist with vendor communications, production schedules, material samples, delivery timelines, and installation logistics.
• Create and process purchase orders, track expenditures, and support invoice reconciliation.
• Update budget trackers and maintain project commitments.
• Monitor shipments and resolve logistical issues to minimize delays.
• Support cost-tracking and value engineering with quotes and documentation.

Skills

Excel

PowerPoint

Project management tools

Organization

Communication

Education

Bachelor’s degree in Interior Design, Architecture, Visual Merchandising, or a related field

Tools

CAD

Job description

The Assistant Project Manager, Store Planning & Visual Merchandising supports the execution of retail design and visual merchandising initiatives across permanent retail spaces, wholesale environments, temporary installations, and seasonal launches for a multi-brand portfolio, including Niche brands and Dr. Barbara Sturm. This role provides essential day‑to‑day coordination and administrative support, helping ensure projects remain organized, teams stay aligned, and deliverables move forward efficiently. Working closely with the Director of Retail, Senior Project Managers, Global teams, vendors, retailers, and field partners, the Assistant Project Manager helps translate design concepts into market‑ready solutions that meet U.S. retailer requirements while maintaining brand standards. The ideal candidate is highly organized, resourceful, and hands‑on, with a can‑do attitude, strong attention to detail, and the ability to adapt quickly to changing priorities while supporting multiple projects simultaneously.

What you’ll get to do:

Project Coordination & Administration

• Maintain and update project trackers, schedules, installation calendars, action logs, and status reports across multiple brands and initiatives
• Track project milestones, deliverables, approvals, and outstanding actions, following up with stakeholders to keep work moving forward
• Organize project documentation, design files, meeting notes, approvals, and vendor communications
• Coordinate meetings, prepare agendas, document action items, and follow up on deadlines and next steps
• Support store openings, renovations, seasonal rollouts, and temporary installations by coordinating schedules, materials, and execution requirements
• Identify potential delays or missing information and proactively communicate issues to the project team

Store Design & Visual Merchandising Support

• Assist with adapting Global store design concepts and visual merchandising guidelines to meet U.S. retailer requirements while maintaining brand integrity
• Coordinate design revisions, fixture modifications, material selections, and documentation based on retailer feedback and site‑specific needs
• Support the preparation of design presentations, visual merchandising decks, installation guides, and launch materials
• Assist with the coordination of product launches, seasonal animations, novelty presentations, and in‑store brand activations
• Support in‑field visual merchandising setups, fixture placement, product presentation, and installation adjustments to ensure brand‑right execution
• Maintain organized libraries of design assets, fixture specifications, visual merchandising materials, and project references
• Coordinate shipping, receiving, inventory tracking, and distribution of samples, fixtures, visual merchandising materials, and launch collateral
• Assist with vendor communications, production schedules, material samples, delivery timelines, and installation logistics
• Create and process purchase orders, track expenditures, and support invoice reconciliation in partnership with Finance and Procurement
• Update budget trackers and maintain accurate records of purchase orders, invoices, and project commitments
• Monitor shipments and deliveries, proactively resolving logistical issues to minimize disruption to project timelines
• Support cost‑tracking and value engineering initiatives by gathering quotes, comparing costs, and maintaining accurate project documentation

Cross‑Functional Collaboration

• Partner with the Director of Retail and Senior Project Managers to coordinate priorities, schedules, and project deliverables
• Work closely with Global teams, retailers, vendors, Procurement, Finance, Marketing, and Field teams to support timely execution
• Provide regular updates on project progress, outstanding decisions, and upcoming deadlines
• Help identify opportunities to streamline processes, improve tracking, and increase team efficiency
• Take ownership of day‑to‑day coordination and follow‑through, anticipating team needs and helping resolve routine execution challenges

We’d love to meet you if you have:

• A bachelor’s degree in Interior Design, Architecture, Visual Merchandising, or a related field
• Approximately 2–4 years of experience in retail design, visual merchandising, project coordination, or a related field
• Experience supporting retail store openings, wholesale environments, visual merchandising installations, or product launches preferred
• An understanding of retail fixtures, materials, store environments, and basic construction processes
• The ability to read and interpret architectural drawings; experience with CAD is preferred
• Proficiency in Excel, PowerPoint, and project management tools, with strong skills in maintaining trackers and documentation
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines
• Strong written and verbal communication skills and the ability to collaborate across teams and external partners
• A proactive, hands‑on, can‑do attitude, with a willingness to take ownership and follow tasks through to completion
• The agility to pivot quickly, reprioritize competing demands, and remain effective in a fast‑paced, multi‑brand environment
• A resourceful, solutions‑oriented mindset and the confidence to ask questions, anticipate next steps, and escalate issues when needed

Compensation:

As required by New York State’s salary transparency law, effective November 2022, the expected base salary for this position ranges from $85,000.00 - $90,000.00. Various factors are considered when extending offers, such as relevant skillset, training, years of experience related to the current job description, education, and our organizational structure. In addition to the base salary, PUIG offers a competitive benefits package that includes health and dental insurance, life insurance, disability insurance, 401K, paid holidays, a generous paid time‑off policy, hybrid work environment, and career opportunities within a dynamic team.

• health and dental insurance
• life insurance
• disability insurance
• 401K
• paid holidays
• a generous paid time‑off policy
• hybrid work environment
• career opportunities within a dynamic team

EEOC:

Puig is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.

Diversity, Equity, and Inclusion Commitment:

At Puig, we are continually looking for enthusiastic and committed individuals from a broad range of backgrounds and experiences to join our team. We believe that creating an inclusive environment in which you feel welcomed, valued, engaged, and empowered strengthens our business and fosters a culture where we are inspired to work hard, challenge ourselves, and be innovative in our thinking. Additionally, we believe that the diversity of our employees makes us a stronger company and better able to serve our customers around the world.

About Puig:

Puig creates unique and highly desirable beauty and fashion brands that empower people to reinforce their self‑esteem and find their own expression in a family‑owned company that aims to leave a better world for the next generation.

Our brand portfolio is structured in three divisions: Beauty and Fashion, with the owned brands Carolina Herrera, Nina Ricci, Paco Rabanne, Jean Paul Gaultier, Dries Van Noten, Penhaligon’s, Byredo, Dr. Barbara Sturm, and L’Artisan Parfumeur; the licenses of Christian Louboutin and Comme des Garçons perfumes; and Lifestyle fragrances, among them Adolfo Dominguez, Antonio Banderas, Shakira, and Benetton. The Charlotte Tilbury division, which includes the luxury makeup brand and the Derma division, with the Apivita, Uriage and Isdin brands. We sell products in 150 countries and operate 26 subsidiaries.

At Puig we honor the values and principles put in place by three generations of family leadership. Today we continue to build on that legacy, through conscious commitments in our ESG agenda (environmental, social, and governance) aligned with the UN Sustainable Development Goals.