Assistant Project Manager, Special Projects, NA

Vantage Data Centers Management Company LLC; Santa Clara (CA); On-site; USD 105,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life and AD&D

Short and long-term disability

401k with company match

Paid time off

Job summary

Vantage Data Centers is seeking an Assistant Project Manager to support the Special Projects team in Santa Clara, CA. This role focuses on driving success across new and ongoing construction projects, coordinating with design teams and vendors, and ensuring timely deliverables.

The position requires strong initiative, problem solving, and the ability to manage multiple tasks. You will assist with budgeting, documentation, and close-out activities, while maintaining compliance and safety

Qualifications

• Bachelor degree in CM/Engineering/Architect or equivalent experience.
• Minimum 5+ years’ experience as a Project Engineer in Construction PM.
• CSA (civil, structural, architectural) and MEP construction management experience is required.
• Data Center/Owner’s Representative or GC experience preferred.

Responsibilities

• Report to Vantage Special Projects team and assigned manager.
• Gather vendor proposals, invoicing documents and ensure timely deliverables.
• Manage submittals, RFI process, drawings and safety reporting.
• Coordinate meetings, meeting minutes, and drive actions to closure.
• Oversee OFCI equipment release, delivery, startup and commissioning.
• Manage project close-out and documentation.

Skills

MS Office

Vendor coordination

Team collaboration

Education

Bachelor of Science in Construction Management, Engineering, Architecture, or a similar field

Tools

MS Project

Primavera P6

Procore

Bluebeam

Job description

About VantageVantage powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Position Description:This role will be based in Santa Clara California following our flexible work policy (3 days in-office and 2 days flexible).Vantage is looking for an Assistant Project Manager to assist the Special Projects team and Project Managers to drive success on new and ongoing construction projects.The position covers all aspects of a construction project. Areas of expertise that require minimal oversight and autonomy in the following areas:RFP development and overall project budgetingPre-bid oversight and coordination assistanceAssist managing all design phases and documentsAssist managing, coordinating and supervising design-build contractors and vendorsAssist and/or coordinate with internal stakeholders and subject matter expertsAssist with oversight of physical construction activitiesParticipation in commissioningAssist, manage and own project close outs: Punch list, as-builds, warranties, OEM, etc.Essential Job Functions:Report to and assist Vantage Special Projects team and assigned manager.Proficient at taking initiative, problem solving, time management, and thinking outside the box.Gather vendor proposals, invoicing documents and ensure vendor deliverables are delivered in a timely manner.Manage individual tasks throughout the construction process including submittals, RFI process, drawings and safety reporting.Proficient understanding of contract types; i.e., GMP, Lump Sum, NTE, etc.Proficient understanding of invoicing; i.e., lien waivers, pay applications, retention, etc.Proficient in leading OAC meetings, coordination meetings, and facilitating stakeholder meetings.Coordinate VDC led meetings, manage meeting minutes and drive actions to closure.Oversee OFCI equipment release, delivery, deficiencies, startup and commissioning.Ensure project compliance, track construction progress via daily logs, site inspections and QA/QC.Manage project close-out and documentation.Duties:Manage small to medium sized projects with Special Projects Project Manager or Sr. Project Manager oversight.Occasionally, based on Assistant Project Manager’s experience, readiness and learning development; individual may be included in larger more technical projects to assist Special Projects Project Manager or Sr. Project Manager.Assist and or manage multiple projects concurrently and projects in various locations.Coordinate internal alignment on project document reviews, budgeting and financial exercises and purchase order management.Enforce project quality controls and safety programs through an in-depth understanding of the partner contracts and design docs.Manage and provide weekly HRA inspections to adhere to VDC safety metrics.Perform tasks accurately and execute with minimal supervision.Assist Vantage PM(s) in preparing monthly financial updates and forecasts.Manage contractor billing to ensure accuracy of scope included in each billing and timely review of all pay applications.Manage change orders and review process independently. Provide timely review of change orders with accuracy of scope and costs.Input PO requests in the financial system, track and manage distribution process to all Vantage vendors.Facilitate design page-turns, document reviews, meeting minutes, capture deliverables and action items for internal stakeholders and direct contractor design partners.Manage Vantage vendor partners to ensure completion of their scope and overall project completion (i.e., Signage, furniture, AV, etc.)As required, manage design team/contractors throughout each project.Work closely with VDC Ops to coordinate ongoing site activities, develop and track MOPs and provide customer support as necessary.Manage, organize and maintain internal file storage.Own internal and external project closeout requirements.Assist and track as-builds, permits, and coordinate with local authorities to ensure permits and documents are current.Time to time, additional duties may be assigned by management.Job Requirements:Bachelor of Science in Construction Management, Engineering, Architecture, or a similar field, or equivalent experience.Minimum of 5+ years’ experience as a Project Engineer in Construction Project Management assisting or supervising construction projects of increasing complexity is required.Data Center, Owner’s Representative and/or General Contractor experience is highly preferred.Experience in CSA (civil, structural, architectural) and MEP (mechanical, electrical, plumbing) construction management is a requirement.Proficient in Microsoft Office and project management tools like MS Project, P6, Procore and Bluebeam.Up to 10% travel may be required.Physical Demands and Special RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.Additional DetailsSalary Range: $105,000 - 115,000 Base + Bonus (this range is based on California market data and may vary in other locations)This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.Compensation for the role will depend on a number of factors, including your qualifications, skills, competencies, and experience and may fall outside of the range shown.We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.Vantage is an Equal Opportunity Employer.Vantage does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage.We’ll be accepting applications for at least one week from the date this role is posted. If you're interested, we encourage you to apply soon—we’re excited to find the right person and will keep the role open until we do!