Assistant Project Manager (Site-Based; Travel Required)

Alberici; Maryland Heights (MO); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Paid parental leave

Continuing education reimbursement

Minimum 29 days of PTO

Job summary

Alberici is seeking an Assistant Project Manager to support budgeting, scheduling, and cost control for medium‑to‑large construction projects. The role involves managing estimates, change orders, and subcontractor performance under the direction of a Project Manager.

The ideal candidate has a Bachelor's degree in construction management or related field and 3–6 years of PM or project engineering experience. Willingness to travel and coordinate with internal/external teams is required.

Qualifications

• Bachelor's degree in construction management or related field.
• 3–6 years of experience in project engineering or construction PM.
• Experience with budgeting, scheduling and change orders.

Responsibilities

• Develops, maintains, updates, distributes, and manages estimates.
• Monitors billing and cash flow to ensure timely payments.
• Supervises subcontractor performance and coordinates start‑up.
• Reviews costs against estimates for each total project.
• Conducts daily coordination meetings with the Superintendent and project team.
• Ensures quality, safety, and regulatory compliance on site.

Skills

Project scheduling

Budgeting

Subcontractor management

Contract administration

Cost control

Education

Bachelor's degree in construction management

Tools

Project controls software

Job description

Position Overview

The Assistant Project Manager is accountable for developing, maintaining, updating, distributing, and managing estimates, observing and monitoring the performance of the Superintendent, and overseeing change orders and the billing process. This individual will also supervise subcontractor performance, ensure the project meets quality and performance specifications and regulatory requirements, manage the start-up of the project, review costs against estimates for each total project, and update labor productivity reports — all under the direction of a Project Manager.

Budget/Schedule/Cost Control

• Develops, maintains, updates, distributes, and manages estimates.
• Informs the Vice President/Project Director/Project Manager of needed change orders and recommends a price for those change orders. As directed, negotiates, and implements change orders, including addenda to the contract and how to spread the costs.
• Manages and monitors the critical path on the master schedule. Manages and monitors all assigned aspects of the schedule.
• Demonstrates the ability to see future problems/issues.
• Manages to schedule requirements and prepares contingency plans to address nonconformance issues for the Company and subcontractors.
• Identifies project-specific staffing needs.
• Meets with the Vice President/Project Director/Project Manager and Senior Estimator to understand how the project was envisioned during the bidding process.
• Develops the plan for constructing the project, including methodology, means and master schedule.
• Monitors tool and equipment usage and intervenes as necessary.
• Ensures billing is done accurately and in a timely fashion to ensure a positive cash flow for the organization.
• Monitors accounts receivable based on aged receivables reports. Contacts client(s) or subcontractor(s) to determine reasons for non-payment.
• Controls expenses and costs on the project. Regularly studies the labor productivity report and budget status. Takes action as required to keep the project on budget.
• Reviews and approves charges to the project.

Management Competencies

• Applies utilized modules of project controls software as an effective management tool.
• Ensures drawings are assembled, updated routinely, and maintained.
• Ensures and maintains as‑built drawings.
• Ensures all change orders are documented.
• Ensures daily logs are maintained.
• Reports and documents issues giving rise to potential claims and keeps VP/PD/PM informed of these issues on a timely basis.
• Ensures test reports, inspection reports and permits are maintained.
• Ensures reporting and maintenance of all safety‑related and quality management documentation.
• Coordinates support functions including project start‑up with internal and external team members.
• Manages the project according to Company systems, policies, and procedures to ensure it is effectively and efficiently constructed and coordinated.
• Manages risk exposures on the project.
• Ensures equipment and supplies are ordered, with a long lead‑time, and their delivery is monitored.
• Conducts daily meetings with Superintendent to ensure coordination of the project.
• Conducts regular meetings with subcontractors to coordinate activities, review progress and address issues. Communicates original schedule and schedule changes to subcontractors.
• Reviews change orders and schedules them into the project.
• Serves as the neutral arbitrator on jurisdictional issues.
• Builds a positive, results‑oriented culture among the project team. Challenges the project team to achieve results they may not think are possible.
• Observes and monitors the performance of the Superintendent. Provides ongoing feedback and coaching to enhance their performance.
• Effectively manages change order and billings process and directs meetings.
• Successfully manages subcontractors including dispute resolutions and timely processing of pay requests.
• Develops and maintains an effective working relationship with subcontractors.
• Monitors subcontractor performance, relying on direct observation, observations of the Superintendent and Project Manager, labor productivity reports, etc.
• Approves subcontractor invoices for payment. Compares work billed with work performed and keeps them in balance.
• Manages all labor relations and jurisdiction.

Construction Means and Methods

• Ensures the project meets quality and performance specifications and regulatory requirements.
• Conducts daily inspections of the project to ensure work is being done appropriately.
• Serves as a liaison with local inspectors.
• Ensures project complies with the Company’s quality management procedures.
• Effectively manages the start‑up of the project.

End User Interaction

• Builds and maintains a positive working relationship with the client and the client’s agents.
• Understands key issues of the client’s business and factors critical to the operation of the facility/processes on site.
• Ensures the project is constructed and delivered as contracted. Ensures all systems and equipment function properly at the conclusion of the project.
• Keeps the client apprised of developments in the project, including any change orders that may be needed, change in timelines, etc.
• Maintains high accessibility to the client and the client’s agents through regular meetings, calls and correspondence. Promptly responds to questions and concerns. Follows through on commitments to the client.
• Positions the Company for repeat business with the client. Stays alert for subsequent projects. Discusses business leads with the Vice President/Project Director/Project Manager.

Performance

• Exhibits knowledge of Built In Safety policies and practices.
• Ensures the project site is safe.
• Establishes clear safety expectations for all on the project site, including subcontractors and visitors.
• Implements safety incentive program if there is one for the project.
• Monitors the project site for compliance with safety policies and practices and corrects any safety violations.
• Takes appropriate action (including disciplinary action) when adequate safety measures have not been taken.
• Ensures accidents are reported and investigated in accordance with Company policy. Personally responds to OSHA visits.
• Documents safety violations.
• Reviews costs against estimates for each total project and tracks variances weekly.
• Accountable for change management process.
• Updates labor productivity reports weekly. Reviews trends from week to week. Makes appropriate changes in the field.
• Verifies and approves contract personnel timesheets weekly.
• Other duties as assigned by the Project Manager/Project Director, serves as the acting Project Manager/Project Director in his/her absence.

Qualifications

Qualified candidates will possess a Bachelor's degree related to the construction industry, and 3 to 6 years’ experience in project engineering, construction project management, or related activities with exposure to projects of moderate scope.

Candidates may permanently reside anywhere in the US but will be willing to travel to project locations anywhere across North America for extended periods of time (up to 85%).

What We Offer

• Profit-sharing plan, cash bonus programs and annual cost‑of‑living adjustments.
• Generous salary increases and per diems for qualified out‑of‑town assignments.
• Health, dental and vision insurance eligibility on day one.
• Paid parental leave.
• Continuing education reimbursement.
• Personalized career development and training programs.
• Minimum of 29 days of PTO (including holidays) for entry‑level roles.
• Fitness center for St. Louis office‑based team members.
• Gym membership reimbursement for project‑based team members.
• Corporate office cafeteria access.
• Employee Resource Group (ERG) opportunities.
• Philanthropy opportunities.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review Know Your Rights notice from the Department of Labor.