Assistant Project Manager, Data Centers (Traveler Opportunity)

Suffolk Construction; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Suffolk Construction in Austin, TX, seeks an Assistant Project Manager to support the Project Manager in running day-to-day project management operations on the jobsite. You will log contracts and POs, price and review change orders and RFIs, manage submittals, ensure insurance and permits, coordinate with subcontractors, and contribute to weekly meetings and progress reports.

The role requires 2+ years of related experience and a detail-oriented, adaptable mindset aligned with Suffolk's core

Qualifications

• 2+ years of related experience or completion of Suffolk’s Career Start Program as a Project Engineer or Project Engineer with another firm.
• Ability to manage and embrace change; adapt to new processes and problems.
• Computer literate with strong attention to detail.

Responsibilities

• Log contracts & purchase orders and track changes.
• Price, approve or reject Change Orders, Submittals, and respond to RFIs.
• Log and review shop drawings, submittals, and RFIs.
• Request and review subcontractor insurance certificates for compliance.
• Create and update vendor and subcontractor contact logs.
• Price and create Proposed Change Orders.
• Submit and track RFIs and manage permit processes.
• Coordinate with attorneys on contracts and insurance discrepancies.
• Liaise with subcontractors to resolve issues and questions.
• Assist with project schedule narratives and weekly meeting minutes.

Skills

Attention to detail

Computer literacy

Adaptability

Communication skills

Project coordination

Job description

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk – America’s Contractor – is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

The Role:

The Assistant Project Manager works with the Project Manager in running the day-to-day project management operations on the job.

Responsibilities:

• Log-in and track Contracts & Purchase Orders
• Use experience and judgment to price, approve and/or reject Project Change Orders, Submittals, and respond to Requests for Information
• Log-in, track and review shop drawings and submittals and respond to Requests for Information
• Request Insurance Certificates from subcontractors to review for compliance with the Company’s insurance requirements
• Create and update Vendor and Subcontractor Contact Log
• Price and create Proposed Change Orders
• Submit, track response and issue Requests for Information
• Responsible for managing the building permit process and resolving any issues related thereto
• Plan revision submissions to municipality
• Work with Company Attorneys on contracts, Insurance Certificates, Insurance discrepancies & Contract modifications
• Act as a liaison with subcontractors to resolve any disputes, questions, or issues related to subcontractor’s work and progress.
• Assist with Project Schedule Narratives
• Take Weekly Video and distribute to General Manager
• Create Weekly Meeting Minutes – Owner’s and Subcontractors meetings
• Set up coordination meetings with Subcontractors
• Distribute revised drawings to Subcontractors
• Using best judgment, write up descriptions for Purchase Orders and Subcontract Requests
• Responsible for obtaining and tracking Subcontractor warranty certificates

Qualifications:

• 2+ years of related experience or completion of Suffolk’s Career Start Program as a Project Engineer or Project Engineer with another firm
• The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems
• Computer Literate
• Accurate with an attention to detail
• Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.