Assistant Project Manager - Construction

Harmon Construction, Inc.; Kansas; On-site; USD 85,000 - 120,000; Full time

Job summary

Harmon Construction, Inc. in Olathe, KS is seeking an Administrative Project Coordinator to support Project Managers in delivering projects on time and within budget.

The role involves reviewing submittals, preparing cost forecasts, coordinating meetings, and assisting with pre-construction activities across multiple projects.

Qualifications

• Bachelor's degree in Construction Management, Engineering, or related field, or equivalent.
• Proficiency in Microsoft Office.
• Written & verbal communication skills.
• Leadership on projects from start to finish.
• Proven track record of successful projects and management.
• Budget setup, management, and tracking knowledge.
• Ability to develop project schedules and manage end-to-end.
• Ability to manage multiple projects concurrently.
• Experience leading project-related meetings.

Responsibilities

• Assist Project Managers to complete projects on time and within budget.
• Review and process submittals and change orders.
• Prepare monthly job cost forecasts and cost reports.
• Coordinate OAC meetings and field meetings.
• Visit job sites and assist with pre-construction activities.
• Help prepare RFI process between field and architect.

Skills

Leadership

Budgeting

Scheduling

Communications

Multi-project mgmt

Education

Bachelor's in Construction Mgmt

Tools

Microsoft Office

Job description

Job Description

***This job will be located in Olathe, KS***

Position Status: Full Time
Employee Classification: Administrative
Regular Work Hours: 9-10 hour shift typically
Accountable to: Operations Manager

Position Overview: The overall responsibility is to assist Project Managers to construct a project within the established time and budget provided following all company policies and procedures.

Overview of Responsibilities:

• Maintain a sense of urgency.
• Maintain winning attitude: Positive approaches.
• Follow project start-up check list.
• Follow company standard filing system.
• Assist in reviewing and processing all submittals.
• Assist in pricing and processing proposal requests.
• Assist in Preparation all prime change orders and give to Operations for review.
• Assist in preparation of Sub change orders (Prime 1st, Sub 2nd).
• Review, critique & process superintendent weekly schedules.
• Assist and/or process applications for payment as required
• Assist and or Lead subcontractor preconstruction meetings as required.
• Coordinate/run/attend OAC meetings.
• Assist in preparing meeting minutes from every meeting.
• Review job cost reports weekly for overruns and make corrections.
• Assist/ Review in preparation of monthly job cost forecasts.
• Prepare timely reports that are materially accurate as needed.
• Assist in review and approve job related small bills and invoices as directed
• Assist in documentation of cost changes.
• Assist in documentation of plan changes.
• Assist and help coordinate the RFI process between the field and architect.
• Assist and support role in jobsite safety and coordinate with Safety consultant.
• Prepare and update schedules as requested.
• Visit job sites as needed.
• Perform estimating duties as requested and/or needed.
• Assist and support role in pre-construction activities as required.
• Be available and prepared for project interviews and RFP’s with potential clients.
• Be consistently involved and active with civic organizations. Follow close-out procedures.
• Assist superintendents in field as needed.
• Complete punch lists as needed.
• Self-perform work as needed.
• Assist in estimating and bidding projects.

Minimum Qualifications:

• Bachelor's Degree in Construction Management, Engineering, or related field, or equivalent combination of education, training, and experience.
• Proficiency in computer applications, preferably Microsoft Office
• Written & verbal communication skills.
• Demonstrated ability to take a leadership role on projects from start to finish.
• Proven consistent track record of successful projects/project management.
• Demonstrated ability to properly set up projects with excellence.
• Strong fundamental knowledge of budget setup, management, and tracking.
• Demonstrated ability to develop project schedules and manage from beginning to end.
• Proven track record of proactive approach to problem resolution and issues management.
• Demonstrated relationship skills: seen by the Field personnel as a leader in the management of the project and proactively support the Field in the short- and long-term planning/management of the project.
• Demonstrated ability to successfully manage more than one project at a time.
• Proficient in running project-related meetings, including Progress, OAC, and pre-installation meetings.

Skills: Construction Management or similar degree; proficient computer skills; written & verbal communication skills; proven past experience; multi-tasked; and basic estimating skills; supervising & leadership skills.
Characteristics: Disciplined; dedicated; motivated; determined; problem solver; detail oriented; people personality; committed; team player, planner; customer oriented; willingness to be managed; community service involvement; self-starter; and sense of urgency.

Harmon Construction has been providing Construction Management, Design-Build and General Contracting services to a variety of clients for 39 years. Specializing in commercial, industrial, healthcare, senior living and faith-based construction; we are passionate about working with customers from "concept to completion." Our professional staff of estimators, construction engineers and support personnel have a high degree of character and competency, which has en