Assistant Project Manager (00615)

PMA Consultants LLC; SOUTH PLAINFIELD (NJ); Hybrid; USD 113,000 - 132,000; Full time

Job summary

PMA Consultants LLC is seeking an Assistant Project Manager to support a portfolio of high‑profile real estate projects. The role involves planning, scheduling, budgeting, stakeholder coordination, contract administration, risk management, and QA/QC to ensure projects meet scope, cost, schedule, and quality objectives.

This full‑time position offers a hybrid work arrangement and reports to the Senior Project Manager.

Qualifications

• Bachelor's degree in engineering, construction management, accounting, finance or related degree; MBA or Master's in analytics or related field preferred.
• 5+ years of progressive project management experience with some combination of cost control or financial data analysis required.
• Experience in all levels of the project life cycle including procurement, proposal development, cost controls, risk analysis, scheduling, and change orders preferred.
• Ability to perform cost per unit analysis, cost progress reporting, and cost variance reconciliation required.
• Cost accounting experience reviewing and processing invoices, accruals, and compliance required.
• Demonstrated competency managing financial data with MS Excel required.
• Strong communication and relationship-building skills required.
• Experience with MS Word and PowerPoint preferred.
• Experience with databases and reporting preferred.

Responsibilities

• Direct day-to-day construction project planning and execution to meet project design, schedule, and financial objectives.
• Support project manager in developing project scopes, budgets, schedules, and resource allocations.
• Prepare project budgets, provide project cost forecasts and project cashflow, and cost performance.
• Review change orders, contracts, and payment applications.
• Monitor project cost performance by preparing project cost reports and cost variance analysis.
• Monitor project milestones, changes, and technical progress; develop recovery plans as needed.
• Liaise with owners, contractors, consultants, and other stakeholders to resolve conflicts and align project goals.
• Support contract administration and third‑party vendor coordination.
• Lead project meetings and facilitate communication across teams.
• Identify risks, track project performance metrics, and recommend process improvements.
• Assist in preparation and review of submittals, RFIs, and change orders.
• Interface regularly with internal departments and external clients, ensuring high-quality service delivery.
• Other duties as assigned.

Skills

Project management

Cost control

Financial analysis

Communication

Scheduling

Budgeting

Risk management

Stakeholder coordination

QA/QC knowledge

Vendor coordination

Education

Bachelor's degree in engineering/CM/finance

MBA or analytics-related master's (preferred)

Tools

MS Excel

MS Word

PowerPoint

Databases & reporting

Job description

PMA has an immediate opening for an Assistant Project Manager to support a portfolio of high-profile real estate projects. This role manages small-to-medium construction projects or portions of larger programs, overseeing planning, scheduling, budgeting, stakeholder coordination, contract administration, risk management, and QA/QC. The Assistant Project Manager works closely with clients, contractors, and internal teams to ensure projects meet scope, cost, schedule, and quality objectives.

This full-time position offers a hybrid work arrangement and reports to the Senior Project Manager.

The salary range for this position is $112,649 to $132,363.

A hired employee will be placed within this salary range based on a variety of legitimate business reasons, including but not limited to the individual's scope of relevant experience and geographic location.

This client maintains a drug‑free workplace, which is essential to the health and safety of all employees and is required as a condition of certain federal agency contracts. Accordingly, employees assigned to this client must comply with all applicable drug-free workplace requirements. Please note that, regardless of state marijuana laws, marijuana remains illegal under the federal Controlled Substances Act. In addition, some products marketed as "CBD" may contain THC and can result in a positive drug test. A post-offer, pre-employment drug test is a condition of employment for roles assigned to this client.

Organizational Responsibilities

• Direct day-to-day construction project planning and execution to meet project design, schedule, and financial objectives.
• Support project manager in developing project scopes, budgets, schedules, and resource allocations.
• Prepare project budgets, provide project cost forecasts and project cashflow, and cost performance.
• Review change orders, contracts, and payment applications.
• Monitor project cost performance by preparing project cost reports and cost variance analysis.
• Monitor project milestones, changes, and technical progress; develop recovery plans as needed.
• Liaise with owners, contractors, consultants, and other stakeholders to resolve conflicts and align project goals.
• Support contract administration and third‑party vendor coordination.
• Lead project meetings and facilitate communication across teams.
• Identify risks, track project performance metrics, and recommend process improvements.
• Assist in preparation and review of submittals, RFIs, and change orders.
• Interface regularly with internal departments and external clients, ensuring high-quality service delivery.
• Other duties as assigned.

Position Qualifications

• Bachelor's degree in engineering, construction management, accounting, finance or related degree; MBA or Master's in analytics or related field preferred.
• 5+ years of progressive project management experience and some combination of cost control or financial data analysis required.
• Experience in all levels of the project life cycle including procurement, proposal development, cost controls, risk analysis, scheduling, and change orders is preferred.
• Ability to perform cost per unit analysis, cost progress reporting, and cost variance reconciliation required.
• Cost accounting experience reviewing and processing invoices, accruals, and compliance required.
• Demonstrated competency managing financial data with MS Excel required.
• Strong communication and relationship-building skills required.
• Experience with MS Word and PowerPoint preferred.
• Experience with databases and reporting preferred.

Additional Requirements

Physical: Standing or sitting for long periods; must be able to lift up to 15 pounds at times and spend extended hours in front of a computer screen.

Cognitive: Problem-solving, written, and verbal communication skills; computer and software skills; and ability to read and interpret text online or in printed form.

About PMA

At PMA, employee well-being is a daily priority. We offer a combination of workplace options that include a PMA office location; work-from-home; or a client site. Wherever we work, we openly share knowledge as we believe that collaboration with peers improves our work product and that pursuing subject matter expertise is a lifelong endeavor.

We are committed to a culture of equity, diversity, and inclusion. We affirm and respect diverse backgrounds and opinions because we believe they yield the best solutions for our clients. We promote emotional intelligence and trust by nurturing these values within our new hires.

We encourage staff to develop rewarding, long-term careers at PMA, and we implement formal leadership development programs that help you attain your goals. At PMA, shared success is a core value. Every employee who contributes is recognized, celebrated, and rewarded. We look for self-driven candidates eager to assume responsibility and join a community of respect founded on collaboration and accountability, not titles. If you aim to transform the project management practice toward continuous improvement of project outcomes, the profession, and yourself, PMA looks forward to warmly welcoming you to our team.

We offer competitive pay and benefits, wellness programs for you and your family, and career development opportunities to advance your professional goals.

As a PMA professional, you will be empowered to make timely and effective decisions and significant daily contributions to complex facets of project delivery. Join a team that has achieved a world‑class reputation in the construction industry and has been voted a "Best Place to Work."

PMA offers competitive wages and comprehensive benefits, including medical, prescription, dental, vision, time off with pay, 401(k) with company match, life, disability, and professional development reimbursement for qualifying employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, or gender expression), disability, national origin, or any other characteristic protected by applicable laws, regulations, and ordinances. Qualified female and minority applicants are encouraged to apply.

EOE, including persons with disabilities and veterans.

VEVRAA federal contractor.