Assistant Project Manager

Sonepar USA, Inc.; Upper Marlboro (MD); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Healthcare plans

Dental & vision

Paid time off

Paid parental leave

401(k) retirement savings with company

Job summary

Capital Electric, a member of the Sonepar family, seeks an Assistant Project Manager to support its Project Management and Distribution Equipment teams in Maryland. You will liaise with manufacturers, estimators, and customers to ensure accurate orders, manage submittals, rebates, and orderly BOM turnover while maintaining top-tier customer service.

The role emphasizes coordinating pricing, reviewing specifications, and maintaining project documentation in a fast-paced environment.

Qualifications

• High school diploma or GED required; Associate's degree preferred.
• 1-3 years of experience in electrical distribution, project support, estimating, customer service, or related field preferred.
• Understanding of switchgear, distribution equipment, and electrical construction projects preferred.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word.
• Experience with Eclipse or other ERP platforms is a plus.

Responsibilities

• Coordinate with manufacturers regarding SPJs, rebates, and pricing opportunities.
• Assist in tracking, documenting, and resolving rebate and pricing requests to maximize project profitability.
• Partner with Gear Estimators to assemble, review, and distribute submittal packages.
• Review project specifications, drawings, and equipment schedules to ensure submittal packages are complete and submitted on time.
• Review BOMs to ensure accuracy before turnover to Project Management.
• Coordinate order turnover activities and communicate project requirements to Gear Project Managers.
• Identify discrepancies and resolve issues with estimators, vendors, and project managers.
• Maintain accurate project documentation including submittals, change notices, pricing approvals, and manufacturer correspondence.
• Assist with order status updates, project reporting, and other admin PM functions.
• Build and maintain relationships with customers, vendors, manufacturer reps, and internal teams.
• Support continuous improvement initiatives to enhance project execution and customer satisfaction.
• Perform other duties as assigned.

Skills

Attention to detail

Organizational skills

Verbal & written communication

Microsoft Excel

ERP systems

Team collaboration

Education

High school diploma or GED

Associate's degree preferred

Tools

Eclipse ERP

Job description

There's a Place for You at Capital

A career at Capital Electric is more than a job. You're investing in a brighter, more sustainable future together and joining a team that makes a real difference for our customers. Capital Electric offers electrical products and services to contractors. If it helps bring electricity to an office, home, factory or other building - you can find it here. We operate in Maryland, Virginia, Pennsylvania, West Virginia, North Carolina, South Carolina and Georgia, and are part of the Sonepar group, the world's #1 electrical distributor with over 45,000 associates around the globe.

Being "Powered by Difference" means we respect and value diverse perspectives. WithinCapital Electric, we offer a supportive culture and great benefits, and as part of the larger Sonepar group, we can offer exciting opportunities to grow your career.

The Assistant Project Manager supports the Project Management and Distribution Equipment teams in the successful execution of electrical distribution projects. This role serves as a liaison between manufacturers, estimators, project managers, and customers to ensure equipment orders are accurate, complete, and processed efficiently. The Assistant Project Manager helps manage project documentation, submittals, rebates, and order review activities while maintaining a high level of customer service and attention to detail.

Essential Responsibilities

• Coordinate with Schneider Electric and other manufacturers regarding Special Price Jobs (SPJs), rebates, and project-specific pricing opportunities.
• Assist in tracking, documenting, and resolving rebate and pricing requests to maximize project profitability.
• Partner with Gear Estimators to assemble, review, and distribute switchgear and distribution equipment submittal packages.
• Review project specifications, drawings, and equipment schedules to ensure submittal packages are complete and submitted on time.
• Review approved gear orders to verify a complete and accurate Bill of Material (BOM) is included prior to turnover to the Project Management team.
• Coordinate order turnover activities and communicate project requirements to Gear Project Managers.
• Identify discrepancies, missing materials, or specification conflicts and work with estimators, vendors, and project managers to resolve issues.
• Maintain accurate project documentation, including submittals, change notices, pricing approvals, and manufacturer correspondence.
• Assist with order status updates, project reporting, and other administrative project management functions.
• Build and maintain professional relationships with customers, vendors, manufacturer representatives, and internal teams.
• Support continuous improvement initiatives to enhance project execution, accuracy, and customer satisfaction.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED required; Associate's degree preferred.
• 1-3 years of experience in electrical distribution, project support, estimating, customer service, or a related field preferred.
• Understanding of switchgear, distribution equipment, and electrical construction projects preferred.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word.
• Experience with Eclipse or other ERP platforms is a plus.

Knowledge, Skills & Abilities

• Ability to read and interpret project specifications, equipment schedules, and bills of material.
• Strong problem-solving and analytical skills.
• Ability to work collaboratively across sales, estimating, operations, and project management teams.
• Customer-focused mindset with strong follow-through and accountability.
• High degree of accuracy when reviewing orders, documentation, and project requirements.

Salary: $20 - $30 / hour

What We Offer You

We offer great family-friendly benefits to full-time associates:

• Healthcare plans
• Dental & vision
• Paid time off
• Paid parental leave
• 401(k) retirement savings with company match
• Professional and personal development programs

• Opportunity to become a shareholder
• Employer-paid short- and long-term disability
• Employer-paid life insurance for spouse and dependents
• Robust wellness program
• Gym reimbursement
• Employee Assistance Program (EAP)

We're proud to be a military-friendly company, and our many employee resource groups (ERGs) help you make connections and feel supported.

Learn More About Us

Get to know us on YouTube, LinkedIn, Facebook and Instagram and learn how we're "Powering Progress for Future Generations." LinkedIn: company/capitalelectric/

Facebook: CapitalElecSply/

Learn more athttps://www.capitalelectricsupply.com/about

Capital Electric is part of the Sonepar family of brands: us-en/about-us

Sonepar is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, or any other categories protected by federal, state or local law.

Sonepar and our family of brands are committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please call or email .

EEO is the Law

Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision

Sonepar follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.