Assistant Project Manager

Christman Mid-Atlantic Constructors; United States; On-site; USD 90,000 - 105,000; Full time

Job summary

Christman Mid-Atlantic Constructors is seeking a Project Documentation Specialist in the United States. The role focuses on producing and organizing project documents in line with company and risk management standards to ensure teammates can access essential information.

You will prepare documents for close-out and turnover, secure all required contracts and safety records, manage subcontract close-outs, and assist with reviewing contractor materials and invoices.

Qualifications

• Bachelor’s degree in civil engineering, construction management, or related field.
• 3+ years of construction or related experience.
• Basic computer knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Produce and organize project documents per company and risk management standards so team members can readily access needed documentation.
• Prepare project documents for close-out, turnover, and archiving to enable efficient final compilation and delivery on schedule.
• Secure all contractually required documents, including safety programs, MSDS, insurance policies, and supplier documentation before project commencement.
• Process close-out of all subcontracts as work concludes.
• Assist Project Manager in reviewing and approving trade contractor materials and supplier invoices for accounting processing.
• Accurately summarize important discussions, questions, and decisions in project team and owner meetings and weekly subcontractor meetings.

Education

Bachelor’s degree in civil engineering, construction management, or other relevant course work

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

What You Will Do:

• Produces and organizes project documents consistent with company and risk management standards for the document type, so team members can readily access necessary documentation.
• Proactively prepares project documents for close-out, turnover, and archiving to allow efficient final compilation and delivery on schedule.
• Secures all contractually required documents, including safety programs, MSDS documents, insurance policies, and supplier prior to project commencement.
• Processes close-out of all subcontracts as work concludes.
• Administers project billing according to established contractual requirements, including timely receipt of waivers.
• Assists Project Manager in reviewing/approving trade contractor’s materials and supplier invoices to be processed by accounting.
• Accurately summarizes important discussions, questions, and decisions raised during regular project team meetings owner meetings and weekly subcontractor meetings.
• On a rolling basis, accurately identifies and lists items of incomplete work based on comparison of contract documents to work-in-place in each area and for each trade contractor.
• Manages punch list; partners with client and architect to establish punch list contents.
• Manages project change process from start to finish.
• Assists the Project Manager with identifying necessary inspections, create project-specific inspection log according to Christman standards, establish relationships with inspectors, schedule inspections, and ensure readiness for inspection.
• Manages the RFI process and ensures that information is flowing timely to all parties.
• Organizes and prioritizes submittal requirements specified in contract documents and reviews for completeness.
• Creates submittal log according to Christman standards.
• Reviews shop drawings, samples for compliance with contract documents, and manages architect submittal review process.

Required Education and Experience

• Bachelor’s degree in civil engineering, construction management, or other relevant course work.
• Three (3) or more years of work experience in construction or related job field.
• Basic computer knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• -or- Equivalent combination of the above education, training, and experience.

Pay:

$90,000-$105,000

The Christman family of companies is an affirmative action/Equal Opportunity Employer that is committed to diversity. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

As part of our company policy, this position requires successful completion of pre-employment screening, including but not limited to drug and background screening.

Founded in 1894, Christman is a national, employee-owned construction firm offering construction management, general contracting, and design-build services. Taking a comprehensive approach to support our clients needs, our self-perform affiliates empower us to enhance project outcomes. With over 500 employee-owners, we unite great people in great achievement, delivering projects that align with clients' goals through a collaborative, one-team approach. Our family of companies’ expertise spans multiple market sectors, including healthcare, education, and historic preservation, providing tailored solutions that add value to every project. Together, we strive to #buildmore for our clients, communities, and team.

Interested in exploring a career with Christman? We're looking for talented people who are passionate about construction and who value integrity, informed decision-making and collaboration.