Assistant Project Manager

Wharton-Smith, Inc.; Tampa (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

Wharton-Smith, Inc. in Tampa, FL seeks an Assistant Project Manager to support the Project Manager throughout construction from preconstruction to closeout.

You will help with budgeting, scheduling, procurement, and coordination between the office and the field, ensuring project performance and timely execution. The role may independently manage small projects, requires a relevant degree and 4–7 years of construction experience, and proficiency in CPM scheduling and MS Office.

Qualifications

• Bachelor’s degree in Civil/Mechanical Engineering or Construction Management.
• 4–7 years of construction experience preferred.
• Experience with project startup, mobilization, and coordination.
• Proficient in CPM scheduling and construction management software.
• Strong written and verbal communication skills.

Responsibilities

• Assist with project budgeting, cost tracking, forecasting, and financial reporting activities.
• Support the development, maintenance, and monitoring of project schedules and production plans.
• Assist with owner billings, subcontractor pay applications, and project cost management processes.
• Coordinate subcontract agreements, purchase orders, procurement activities, and material deliveries.
• Support the management of change orders, extra work authorizations, and contract documentation.
• Facilitate owner, subcontractor, and internal coordination meetings and maintain meeting records.
• Monitor submittal, shop drawing, and procurement processes to support project schedules.
• Coordinate permitting, inspections, startup, testing, commissioning, and closeout activities.
• Conduct regular job site visits to monitor construction progress, quality standards, production planning, and safety performance.
• Collaborate with Superintendents and field leadership to support operational efficiency and schedule compliance.
• Assist with identifying and resolving project risks, conflicts, and operational issues.
• Independently manage small projects or designated scopes of work, as assigned.

Skills

CPM scheduling

Construction mgmt software

Microsoft Office

Project coordination

Strong communication

Education

Bachelor’s degree in Civil/Mech/CM

Tools

MS Office

Construction management software

Job description

Wharton-Smith, Inc., a highly regarded General Contractor throughout the Southeast, is seeking qualified candidates for the position ofAssistant Project Manager. We are currently seeking someone who is willing to work in Tampa, FL.

GENERAL DESCRIPTION:

The Assistant Project Manager supports the Project Manager in the planning, coordination, administration, and execution of construction projects from preconstruction through closeout. This role serves as a transitional leadership position focused on developing operational management, financial oversight, contract administration, and client coordination skills while supporting overall project performance.

The Assistant Project Manager plays an active role in project budgeting, scheduling, procurement, subcontractor coordination, and change management while supporting communication between office and field operations. Depending on project size and complexity, this role may also independently manage small projects or designated scopes of work.

RESPONSIBILITIES:

• Assist with project budgeting, cost tracking, forecasting, and financial reporting activities.
• Support the development, maintenance, and monitoring of project schedules and production plans.
• Assist with owner billings, subcontractor pay applications, and project cost management processes.
• Coordinate subcontract agreements, purchase orders, procurement activities, and material deliveries.
• Support the management of change orders, extra work authorizations, and contract documentation.
• Facilitate owner, subcontractor, and internal coordination meetings and maintain meeting records.
• Monitor submittal, shop drawing, and procurement processes to support project schedules.
• Coordinate permitting, inspections, startup, testing, commissioning, and closeout activities.
• Conduct regular job site visits to monitor construction progress, quality standards, production planning, and safety performance. Depending on project size and complexity, this role may be assigned to provide full-time on-site project support.
• Collaborate with Superintendents and field leadership to support operational efficiency and schedule compliance.
• Assist with identifying and resolving project risks, conflicts, and operational issues.
• Independently manage small projects or designated scopes of work, as assigned, including project coordination, financial performance, scheduling, client communication, and successful project execution.

QUALIFICATIONS:

• Bachelor’s degree in Civil Engineering, Mechanical Engineering, Construction Management, or a related field.
• Four (4) to seven (7) years of construction-related experience preferred.
• Experience with construction project startup, mobilization, and project coordination activities.
• Strong understanding of construction project management processes, financial management, and operational execution.
• Proficiency in computer-based Critical Path Method (CPM) scheduling programs, construction management software, and Microsoft Office applications.
• Ability to support project financial performance, coordinate resources, and assist with successful project execution.
• Experience developing professional presentations, project-specific narratives, and qualification packages.
• Excellent written and verbal communication skills with the ability to coordinate effectively with Project Managers, Project Executives, General Superintendents, and other leadership personnel.
• Ability to collaborate effectively with project owners, subcontractors, field leadership, and internal departments.
• Strong organizational, interpersonal, and problem-solving skills with the ability to manage multiple priorities and address project-related challenges.
• Ability to foster a positive team environment, maintain employee morale, and promote collaboration across project teams.
• Strong coaching and mentoring skills with the ability to support the professional development of team members at varying experience levels and career stages.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven construction environment.
• Proficiency in using standard office technology, including laptops, smartphones, photocopiers, filing cabinets, and scanners.
• Ability to perform office-related tasks requiring close vision, focus, and regular verbal communication.
• Ability to occasionally lift and move office materials and supplies weighing up to 20 pounds.
• Availability to work a full-time, exempt schedule, typically Monday through Friday, 8:00 a.m. to 5:00 p.m., with a one-hour lunch break and flexibility based on project schedules and operational needs.
• Willingness to travel regularly to project job sites and regional offices to support project operations and business objectives.
• Ability and willingness to work primarily or full-time at an assigned project site for extended periods, including locations near a Wharton-Smith, Inc. office, based on project requirements.

Equal Opportunity Employer/Veterans/Disability

Wharton-Smith provides equal opportunity to qualified disabled veterans, Pre-JVA special disabled veterans and individuals with disabilities to online application systems by making reasonable accommodation to ensure equal access for submitting to job openings. (i.e., wheelchair accessibility, website accessibility, etc).

RECRUITER POLICY:

Notice to Staffing Agencies

Wharton-Smith, Inc. will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Wharton-Smith, Inc., including unsolicited resumes sent to a Wharton-Smith, Inc. mailing address, fax machine or email address, directly to Wharton-Smith, Inc. employees, or to Wharton-Smith, Inc.'s resume database will be considered Wharton-Smith, Inc. property. Wharton-Smith, Inc. will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Wharton-Smith, Inc. will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Wharton-Smith, Inc.'s recruiting function to submit resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. Wharton-Smith, Inc. will not pay a fee to any Agency that does not have such an agreement in place. Agency agreements will only be valid if in writing and signed by Wharton-Smith, Inc.'s Human Resources Representative or his/ her designee. No other Wharton-Smith, Inc. employee is authorized to bind Wharton-Smith, Inc. to any agreement regarding the placement of candidates by Agencies.