Assistant Project Manager

Metropolitan Transportation Authority; New York (NY); Hybrid; USD 95,000 - 119,000; Full time

Job summary

Metropolitan Transportation Authority's Long Island Rail Road is seeking an Assistant Project Manager in the Special Projects/ESA Department in New York, NY. You will support project managers, coordinate design and construction consultants, and help manage schedules, budgets, and compliance.

The role emphasizes cross-department collaboration, report preparation, and review of invoices and changes, with telework eligibility and a standard 8:00 AM–4:00 PM shift.

Qualifications

• Bachelor’s degree in Engineering/Business/Finance or related field, or 4 years of demonstrated, directly related, recent equivalent experience.
• Minimum 3 years experience in Project Management or Construction.
• Knowledge of construction industry including building, bridges, railroad facilities, civil, electrical, mechanical trades, signal, etc.

Responsibilities

• Support the PM/Senior PM in managing consultants, contractors, LIRR/Amtrak Force Account and developers to meet schedule and budget.
• Coordinate activities of Railroad departments, other MTA agencies, Amtrak and outside stakeholders to obtain approvals and ensure inspections are performed.
• Prepare reports, presentations, research, and schedules; manage budget/admin reports and transmittals.
• Review contract changes and invoices; participate in change order negotiations to ensure cost effectiveness.
• Assist in coordinating Operations, Engineering and 3rd party contractors for testing and commissioning.

Skills

Construction/PM experience

Scheduling & estimating

Communications & presentation

Leadership abilities

Problem solving

Education

BA/BS in Engineering/Business/Finance

4 years related experience

Tools

MS Office

Job description

Description

Job Title: Assistant Project Manager
Department:Special Projects
MTA Agency: Long Island Rail Road
Primary Location(s):New York, NY
Salary Range: $95,234- $119,043
Regulated/Safety Sensitive: GeneralSafety Sensitive
Union Affiliation:Non-agreement
Closing Date (if applicable):UntilFilled
Shift (if applicable):8:00 AM- 4:00 PM
Title 55-a (yes or no):No
Other:Telework eligible

About The Agency

Chartered in 1834, the Long Island Rail Road (LIRR) is the largest, busiest, and oldest continuously operating commuter railroad in the United States. In 2024, this 24/7/365 operation served 75.5 million riders on a system that stretches nearly 120 miles – from Penn Station and Grand Central Madison in Manhattan to Montauk on the eastern tip of Long Island.

Job Summary

Assist the PM in managing and coordinating activities of design and construction consultants, construction contractors, developers to ensure they meet established schedules and budget criteria. This position will provide direct support to Project Managers and their respective Directors upon assignment, in the Special Projects/ESA Department. Provide LIRR Project Management support, coordination, and direction to 3rd party contractors. Monitor progress throughout the project including the design, implementation, and commissioning phases. Assist in managing and coordinating activities of various Railroad Departments, and outside agencies to ensure that necessary approvals are obtained to implement capital projects and to assure that necessary reviews, inspections, testing, and commissioning are performed. Duties include preparing reports, presentations, research, and studies; managing the preparation of schedules estimates and project controls; reviewing and recommending approval of invoices, contract changes and consultant proposals; ensuring a safe working environment and adherence to guidelines of company safety policies and procedures.

Duties And Responsibilities

• Provide support to the PM and Senior PM in managing the work of consultants, contractors, LIRR/Amtrak Force Account and private developers to ensure that established schedule and budget criteria are met.
• Assist the PM in managing and coordinating activities of various Railroad departments, other MTA agencies, Amtrak and outside stakeholders. To ensure that necessary approvals are obtained, work inspections are performed, and contract/safety guidelines are followed.
• Prepare reports, presentations, research and studies, run project meetings, prepare minutes, coordinate in-house and 3rd party interfaces, review and approve transmittals and various budget and administration reports.To advise management of job progress. To assure that all project control procedures are followed.
• Prepare scopes and supervise the preparation of schedules and estimates. Review the validity of the cost and schedule impact associated with contract changes and participate in all change order negotiations. To ensure finished product meets Railroad’s standards and satisfies user department’s needs. To assure the most cost effective and usable product.
• Assist in coordinating and integrating Operations, Engineering, 3rd party Contractors and other departments to support testing and commissioning. Assist in managing and coordinating all testing and commissioning activities for the projects and all 3rd party documents and transmittals.
• Perform other assignments as requested by Senior Management.
• Provide timely, accurate information as needed upon special request.
• Ensure a safe working environment and adherence to guidelines of company safety policies and procedures. Lead by example to reduce number of employee and customer accidents.
• Select, develop, and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Promote safe work practices and provide safe working conditions. Create a professional environment that respects individual differences.
• Promote positive, professional employee relations. Ensure Company principals, policies and procedures are consistently practiced and ensure the integrity of department standards. Ensure staff is knowledgeable and well informed on policies, procedures, state/federal laws and regulations.

Knowledge, Skills And Abilities

• Prior construction/engineering/manufacturing/project management experience.
• Must have related project management experience preferably in an operation, transportation, engineering or manufacturing environment/industry.
• Knowledge of the construction industry (building, bridges, railroad facilities, civil, electrical, mechanical trades, signal, communications and power).
• Strong working knowledge of project scheduling and estimating for construction trades (all disciplines).
• Proficient computer application skills (Windows Environment-Microsoft Office).
• Business administration skills (i.e., report writing and spreadsheets).
• Strong communication, interpersonal and presentation skills.
• Proven leadership abilities, problem solving, and decision-making skills.

Required Education And Experience

• Bachelor’s Degree in Arts/Sciences(BA/BS) in Engineering/Business/Finance, or related field. In lieu of the degree, an additional 4 years of demonstrated, directly related, recent equivalent experience may be considered.
• Minimum3years experience in Project Management or Construction.

Preffered Experience

• Prior Supervisory experience

LICENSES AND CERTIFICATIONS

• Required: None
• Preferred: CSI, CDT, ACI, certification and EIT.

Other Information

• Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).
• Final salary is determined experience, skillset, and alignment with compensation practices. The posted range reflects expected compensation and may be updated as market or business needs evolve.
• Employees driving company vehicleswill be subject to License Monitoring andmust complete defensive driver training once every three years for current MTA drivers; or within 180 days of hire or transfer for an employee entering an authorized driving position.
• To be eligible for consideration for a new role, current MTA employees must complete at least one year of service in their current role prior to applying. Additionally, eligibility to interview is contingent upon maintaining a satisfactory record of job performance, attendance, and disciplinary conduct.

EQUAL EMPLOYMENT OPPORTUNITY/ADA DISCLAIMER

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employersandencourage qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply. If youseekareasonable accommodation for a medical condition or disability, or for a religious practice or observance,to participate in the job application or interview process, please notify your MTA representative once you have been contacted regarding the role.