Assistant Project Manager

Cook & Boardman, LLC; Nashville (TN); On-site; USD 60,000 - 90,000; Full time

Job summary

Cook & Boardman, LLC in Nashville seeks an Assistant Project Manager to support commercial construction projects. You will coordinate materials, schedules, and documentation, acting as a liaison among internal teams, vendors, installers, and customers.

The role requires strong organization, communication, and problem-solving skills, with exposure to doors, hardware, access control, and security systems. On-site work and travel to project sites are common.

Qualifications

• High school diploma or equivalent; some college coursework preferred.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Strong written and verbal communication skills for coordination with customers and teams.

Responsibilities

• Support project managers in material procurement and order tracking.
• Coordinate with vendors and internal procurement for timely orders.
• Assist in managing project documentation (submittals, RFIs, change orders).
• Monitor subcontractor schedules and compliance with scopes.
• Communicate with general contractors, customers, and internal teams.
• Process change orders and ensure pricing accuracy.
• Create and maintain sales and fabrication work orders and delivery schedules.
• Perform site visits to support installation progress and field verification.
• Assist in collection efforts for outstanding invoices.
• Prepare project closeout documents (O&M manuals, warranties, as-builts).
• Maintain organized project files for contract compliance and audits.

Skills

Communication

Organizational skills

Multitasking

Problem solving

Attention to detail

Math basics

Education

High school diploma

Some college coursework

Tools

Comsense

Procore

ERP software

Job description

The Assistant Project Manager (APM) plays a critical support role in the successful execution of commercial construction projects. This position assists Project Managers in coordinating materials, schedules, subcontractors, and documentation to meet customer expectations and project deadlines while maintaining internal financial and operational standards. The APM serves as a key liaison between internal teams, vendors, installers, and customers in both the door/hardware and electronic security integration sectors.

Essential Functions

• Support project managers in material procurement and order tracking to align with project timelines and construction schedules
• Coordinate with vendors, manufacturers, and internal procurement to ensure timely delivery and accuracy of orders
• Assist in managing project documentation, including submittals, RFIs, change orders, and closeout packages
• Monitor and coordinate subcontractor schedules, performance, and compliance with project scopes
• Communicate proactively with general contractors, customers, suppliers, and internal departments in both verbal and written formats
• Process change orders based on customer direction and site conditions, ensuring documentation and pricing are accurate
• Create and maintain sales orders, fabrication work orders, and delivery schedules in accordance with internal processes
• Perform job site visits as needed to support installation progress, verify field conditions, and assist in resolving site-specific issues
• Support collection efforts by coordinating with project teams and clients on outstanding invoices or payment concerns
• Prepare and submit required project closeout documentation including O&M manuals, warranties, and as-builts
• Maintain organized project files and documentation to ensure contract compliance and audit readiness
• Other duties as assigned to support project execution and customer satisfaction

Minimum Qualifications

• High school diploma or equivalent; some college coursework in business or construction management preferred
• Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word
• Strong written and verbal communication skills for customer and team coordination

Knowledge, Skills, and Abilities

• Excellent organizational and time management skills with the ability to multitask and prioritize effectively
• Strong attention to detail and ability to follow through on assigned tasks
• Self-motivated with a proactive approach to problem-solving and project coordination
• Good mathematical and analytical skills for reviewing specifications and pricing
• Basic understanding of commercial construction processes, especially related to doors, hardware, access control, and security systems, preferred
• Familiarity with ERP, project management, or quoting software is a plus (e.g., Comsense, Procore, or similar), preferred

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this role, the employee is regularly required to talk, hear, and see. The employee is frequently required to stand, walk, use hands to handle or feel objects, and reach with hands and arms. This role requires frequent lifting of items weighing 5–25 pounds and occasional lifting of up to 50 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Work Environment

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. This position operates in both a professional office setting and a warehouse environment. The role routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. Occasional travel to project sites may be required. Warehouse conditions include proximity to forklifts and other heavy machinery and the use of various tools and hardware. Employees may be subject to frequent heavy lifting and exposure to variable weather conditions, including extreme heat and cold. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skills, and/or abilities required to fulfill the essential functions of the role. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws.