Assistant Project Manager

Paycom - ATS; Missouri City (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

NEI seeks an Assistant Project Manager in Texas to support scheduling, procurement, and submittal processes across construction projects. You will help create project schedules, monitor purchasing, and maintain project documents, while coordinating with the PM and subcontractors to keep the scope on track.

The role emphasizes strong organization, meticulous attention to detail, and the ability to multi-task in a fast-paced environment.

Qualifications

• Undergraduate degree preferred in Engineering, Construction Management, or similar field.
• 0-5 years of relevant construction experience required, preferably with a CM/GC.
• Strong work ethic and ability to work in a fast-paced environment.
• Passion for the work and the construction industry is a must.
• Excellent business judgment required
• Excellent organizational skills and attention to detail
• Ability to constantly multi-task and handle competing priorities between NEI business needs, organizational issues, and sound customer relations.

Responsibilities

• Assist in creating project schedules; monitor the purchasing schedule and identify purchasing challenges.
• Maintain documents and materials throughout a project and procure necessary materials in a timely fashion.
• Assist in managing the submittal process and communicate with subcontractors and project team to resolve issues quickly.
• Update and maintain current financial reporting based on PM direction.
• Develop and maintain positive subcontractor relationships.
• Assist in local permitting processes.
• Support training requirements for staff.
• Assist in identifying and monitor construction risk in preconstruction and production phases.

Skills

Core values

Project coordination

Scheduling

Education

Undergraduate degree preferred in Engineering, Construction Management, or similar field

Job description

Job Details: Job Location: TX - Missouri City, TX 77489, Position Type: Full Time, Travel Percentage: Up to 25%

PRIMARY RESPONSIBILITY

Responsible for helping to create project schedules; monitoring the purchasing schedule and identifying and resolving purchasing challenges; ensuring all documents and materials are maintained throughout a project; identifying, tracking, and procuring all necessary materials in a timely fashion. Working with PM to maintain and resolve communication regarding project implications. Assist in the management of the submittal process and effectively communicate with subcontractors and project team to ensure potential issues are quickly resolved. Updating and maintaining current financial reporting based on PM direction. Developing and maintaining positive Subcontractor relationships

ESSENTIAL RESPONSIBILITIES

• Document Review: Determines constructability by comparing plans, specs, drawings and other Contract Documents, identifying discrepancies, gaps, ambiguous details and issuing RFIs to gather necessary information. Communicates with Superintendent to verify existing conditions for consistency with Construction Documents.
• Scope Creation and Negotiation: Ability to initiate and draft all-encompassing scopes of work for all CSI divisions. Articulate and review scopes of work with the subcontractors and suppliers. Ask appropriate questions to understand sub scope detail.
• Contracting, Purchasing and Buyout: Assist the PM and cross reference the subcontractor proposal and NEI exhibit to vet any discrepancies between the two and identify the costs. Negotiate sub/supplier costs against budget activities. With PM guidance perform buyout and tracked through the buyout matrix. Assist in review and understand contract boiler plate and exhibits. Manage contract, insurance and compliance reporting.
• Scheduling: Assist in drafting a detailed project schedule with deep project knowledge of activities and the underlying logic required to outline the construction timeline. Assist in drafting 3 week look-ahead schedules for review by PM.
• Project and Compliance Reporting: Assists with the creation and management of meeting minutes, COR log, submittal log, NEI hot list, focus list, permitting log, buyout log, P&L, RFI log, Maintain weekly status reports on project for PM review. Oversee and ensure insurance renewals and compliance. Assist, develop, monitor and track labor compliance including WBE, MBE, and Section 3 etc.
• Submittal Procurement: Creation of a submittal schedule/log for all trades, procurement and review of all trade submittal packages, handle distribution, monitoring and tracking of approvals through Owner and Consultants. Review with Supt and ensure compliance of installed products
• Financial Reporting and Payment: Assist in the creation and negotiate detailed Owner/Subcontractor/Supplier schedule of values. Draft all change orders and incorporate all required back up for review by the Project Manager. Assist in the updating of the P&L monthly for review with the PM. Assist in drafting all Owner requisitions and complete review of all subcontractor applications and 3-parts.
• Quality Control Oversight: Monitor quality of workmanship and materials on project. Assist to complete in-wall checklist, work to complete and puchlist and distribute to the field team. Provide continual support and assistance to the field teams in an effort to progress the project successfully
• Safety: It is the duty of an APM to promote and enforce safety protocol and requirements of the projects and monitor the work for compliance with the comprehensive project safety program.
• Closeout: Manage and oversee all aspects of the project closeout. Work with Owners, consultants, subcontractors and suppliers to produce all closeout paperwork including As-built drawings, monetized punch list creation and completion, final waivers, final inspections, O&M manuals, turnover training, key transfer, final draw, CO, etc.

OTHER RESPONSIBILITIES

• Assist in local permitting process.
• Assist and support all training requirements are met for staff.
• Other duties as assigned by the Project Manager
• Support company policies and procedures are being followed with sound management practices.
• Assist in the identification of and monitor construction risk in the preconstruction and production phases of assigned projects
• Establish a strong, cooperative working relationship with all team members (field staff, administration, senior leadership, clients, consultants etc.)

QUALIFICATIONS

• Candidate must possess NEIs Core Values
• Undergraduate degree preferred in Engineering, Construction Management, or similar field.
• 0-5 years of relevant construction experience required, preferably with a CM/GC.
• Strong work ethic and ability to work in a fast-paced environment.
• Passion for the work and the construction industry is a must.
• Excellent business judgment required
• Excellent organizational skills and attention to detail
• Ability to constantly multi-task and handle competing priorities between NEI business needs, organizational issues, and sound customer relations.

EEO STATEMENT

NEI provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. NEI will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at NEI, or anyone working on behalf of NEI.

WORKING CONDITIONS

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.