Assistant Project Manager

EXIS MTL; Metairie (LA); On-site; USD 65,000 - 90,000; Full time

Job summary

Pontchartrain MEP is seeking an Assistant Project Manager to help plan, coordinate, and execute mechanical, HVAC, plumbing, electrical, and controls systems on commercial construction projects. You will work with PMs, field leaders, and vendors to keep projects on schedule and within budget.

The role focuses on documentation, coordination, cost tracking, and communication across all phases of the project lifecycle, bridging field operations and office management for successful turnover and

Qualifications

• Bachelor’s degree in Mechanical Engineering, Construction Management, or related field.
• 1–3 years of experience in mechanical, HVAC, or construction project coordination.
• Familiarity with ductwork, piping, and controls systems installation and commissioning.
• Proficiency with Microsoft Office and construction management software.

Responsibilities

• Coordinate PMEP project activities, planning, scheduling, and installations.
• Prepare and maintain project documentation including RFIs, submittals, change orders, and minutes.
• Maintain organized electronic project files and ensure document control in PM systems.
• Track material procurement, labor hours, and progress to support field operations.
• Support safety, QA/QC, and turnover activities with the project team.

Skills

Project coordination

Communication

Mechanical systems knowledge

MS Office proficiency

Field coordination

Education

Bachelor’s degree in Mechanical Engineering or Construction Management

Tools

Procore

ProjectSight

Bluebeam

Job description

About The Company

Pontchartrain MEP is a leading design-build mechanical, electrical, and plumbing contractor delivering high-quality, technically complex solutions across commercial, industrial, and institutional markets. Built on a foundation of craftsmanship, reliability, and deep technical expertise, PMEP partners closely with clients, designers, and builders to deliver integrated building systems that perform safely, efficiently, and sustainably.

Our team is composed of highly skilled professionals who take pride in precision, accountability, and collaboration. We believe that the systems we build are critical to how buildings operate and how people experience them, and we are committed to continuously improving how those systems are designed, installed, and maintained. Headquartered in the Greater New Orleans region, PMEP supports projects throughout the Southeast, delivering dependable execution and long-term value through every phase of construction.

About The Role

We’re looking for an Assistant Project Manager that will support the planning, coordination, and execution of mechanical, HVAC, plumbing, electrical, and controls systems across commercial construction projects. This role works closely with Project Managers, field leadership, and external partners to ensure projects are delivered safely, on schedule, and within budget. The Assistant Project Manager will play a key role in bridging field operations and office management by supporting documentation, coordination, cost tracking, and communication across all phases of the project lifecycle.

Core Responsibilities

• Project Coordination
• Assist the Project Manager in planning, scheduling, and coordinating PMEP system installations.
• Prepare and maintain project documentation including RFIs, submittals, change orders, meeting minutes, and closeout packages.
• Maintain organized electronic project files and ensure accurate document control within project management systems.
• Track material procurement, equipment lead times, and deliveries to support field progress.
• Support the development and maintenance of PMEP Workplans and project schedules.
• Field Coordination and Support
  • Work directly with field leadership to coordinate labor, materials, and subcontractors.
  • Participate in jobsite walks to track progress and identify coordination issues.
  • Assist with punch lists, QA/QC documentation, and installation verification.
  • Support documentation of field work plans, including short-term look-ahead schedules.
  • Assist in commissioning activities and support system turnover to clients.
• Cost and Schedule Management
  • Track project costs, labor hours, and productivity metrics.
  • Support preparation of billing documentation and change order proposals.
  • Assist in monitoring project budgets and identifying cost or schedule risks.
  • Provide updates to Project Managers regarding cost trends and project performance.
• Safety and Quality Support
  • Promote and support a strong safety culture across all project activities.
  • Participate in safety meetings and ensure adherence to company safety policies and procedures.
  • Support quality control efforts through field observations and documentation.
  • Verify installations align with drawings, specifications, and company standards.
• Communication and Collaboration
  • Coordinate with clients, general contractors, engineers, and vendors to support timely issue resolution.
  • Communicate project updates, design clarifications, and scope changes to the project team.
  • Maintain professional representation in all internal and external interactions.
  • Support alignment between office, field, and client stakeholders.

Preferred Qualifications

• Bachelor’s degree in Mechanical Engineering, Construction Management, or related field preferred, or equivalent experience.
• One to three years of experience in mechanical, HVAC, or construction project coordination.
• Familiarity with ductwork, piping, and controls systems installation and commissioning.
• Ability to read and interpret mechanical drawings, schedules, and specifications.
• Proficiency with Microsoft Office including Excel, Word, and Outlook.
• Experience with construction management software such as Procore, ProjectSight, or Bluebeam preferred.
• Strong written and verbal communication skills.

Core Competencies

• Technical Understanding
  • Demonstrates foundational knowledge of mechanical, HVAC, plumbing, and electrical systems.
  • Understands construction processes, sequencing, and installation requirements.
  • Applies technical knowledge to support coordination and problem solving.
• Organization and Planning
  • Maintains organized project documentation and tracking systems.
  • Manages multiple tasks and deadlines effectively.
  • Plans work proactively to support project schedules and field needs.
• Attention to Detail
  • Ensures accuracy in documentation, tracking, and coordination efforts.
  • Identifies discrepancies in drawings, specifications, and field conditions.
  • Maintains high standards for quality and completeness of work.
• Analytical Thinking
  • Evaluates project data including costs, schedules, and field progress.
  • Identifies potential risks and supports development of solutions.
  • Uses logical reasoning to support decision making and issue resolution.
• Collaboration and Adaptability
  • Works effectively with project managers, field teams, subcontractors, and clients.
  • Builds positive working relationships across teams and disciplines.
  • Supports a team-oriented approach to project delivery.
  • Responds effectively to changing project conditions and priorities.
  • Demonstrates willingness to learn and take on increasing responsibility.
  • Continuously seeks opportunities for professional and technical development.