Assistant Project Manager

Stellar Energy Americas; Jacksonville (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

HSA with company contributions

401(k) with company match

Life insurance and AD&D

Disability coverage

Wellness programs and convenient care

Virtual healthcare options

Job summary

Stellar Energy Americas is seeking an organized Project Coordinator to join our Jacksonville team. You will assist the Project Manager across all project phases, coordinating kick-offs, budgets, procurement, and documentation to ensure schedules are met.

You will collaborate with internal departments, vendors, and clients, help prepare client deliverables, and support audits and project closeout. This role requires onsite work at our Jacksonville facility with occasional travel.

Qualifications

• Assist Project Manager in all project phases and setup.
• Coordinate kickoff and budgets as directed by PM.
• Interface with procurement and vendors for contracts/materials.
• Assist with project schedules and documentation.
• Prepare for ISO 9001 and other audits.

Responsibilities

• Coordinate project kick-off.
• Review scope of work, contracts, and specifications.
• Develop client deliverables and documentation.
• Maintain interdepartmental communication and data transfer.
• Support project closeout and warranty actions.

Skills

Project coordination

Budgeting & scheduling

Contracts management

Procurement interface

Problem solving

Self-motivated

Communication

Education

Bachelor’s or technical degree in construction/engineering/management

Tools

Microsoft Office

P6/Microsoft Project

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Full Time Professional Jacksonville, FL, US

Reports to: Senior Project Manager

Supervisory Responsibility: None

Company Summary

Stellar Energy is a trusted provider of turnkey liquid-to-chip cooling solutions for the world’s leading data center and industrial manufacturing customers. As computing demand and industrial processes continue to grow, modern facilities require cooling infrastructure that can scale quickly, efficiently, and reliably.

Our modular approach enables high-volume production while maintaining the flexibility to customize each solution. From Central Utility Plants to Coolant Distribution Units, Stellar Energy delivers scalable cooling infrastructure designed to support the rapid expansion of data centers and mission-critical industrial operations.

Backed by deep engineering expertise and large-scale manufacturing capability, Stellar Energy helps customers deploy critical infrastructure faster and with confidence.

Summary Objective

Assist Project Managers works with the Project Manager, project team, and other management; and assists them in all phases and aspects of a project. Ensure projects are set up correctly and that proper tools are in place prior to the beginning of a project.

Essential Functions

• Coordination of project kick-off.
• Establishes, monitors, and provides input into project budgets as directed by the Project Manager
• Coordinates contracts and materials to support the project by interfacing with procurement and external vendors and subcontractors.
• Assist the Project Managers in adhering to all Project Management related Standard Operating Procedures.
• Assist the Project Managers in interdepartmental communication including data transfer within the departments.
• Review and comment on the scope of work, contracts, and specifications.
• Review and provide input to project schedules.
• Assists other departments with the management of documentation and issues as they arise.
• Develops documentation and other client deliverables.
• Budgets costs to generate change orders and provide supporting documentation.
• Manages communication and coordination of disciplines within Stellar Energy.
• Completes progress inspections at fabrication shop to ensure progress is in adherence to the project schedule.
• Coordinates with clients, vendors, subcontractors, contractors, and technicians.
• Coordinates fabrication, installation, and start-up issues throughout process.
• Supports project closeout (i.e., punch list items, client final acceptance, etc.); and
• Assists with warranty requests by assessing and executing a corrective action plan.
• Supports Project Manager to include Purchase Request Forms (PRFs).
• Assist with Documentation and Reporting.
• Assists in NPI gate reviews.
• May possibly manage specific project aspects.
• Prepares for ISO 9001 and other audits.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Technical Capacity.
• Project Controls i.e., Cost/Schedule
• Procurement Interface/Coordination
• Contracts Management
• Problem Solving/Analysis.
• Self-Motivated/Initiated.
• Microsoft Office.
• Scheduling software i.e., P6/Microsoft Project.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Location

This position will work out of our facilities in Jacksonville, FL or Fort Worth, TX. This position is not approved for telecommuting or working remotely.

Work Environment

This job generally operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers. The employee is occasionally exposed to a variety of extreme conditions at fabrication shops and job sites.

Job safety needs to always be considered the top priority.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to walk; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. The employee must frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel

Travel is primarily not required with the exception of local travel during the business day. Additionally, some projects may require out-of-state and overnight travel up to 20%.

Required Education and Experience.

• Have a background in construction, engineering, or management.

Preferred Education and Experience

• Bachelor’s or technical degree in construction, engineering, or management related discipline.
• 3 years’ background and / or experience in construction, engineering, or management.

Work Authorization

Must be authorized to work in the USA.

Benefits Summary

We offer a competitive benefits package designed to support your health, financial well-being, and work-life balance:

• Medical, dental, and vision insurance (multiple plan options; preventive care covered at 100% in-network)
• Health Savings Account (HSA) with company contributions
• 401(k) with company match (100% match up to 3% + 50% match up to 6%)
• Company-paid life insurance and AD&D coverage
• Short-term and long-term disability coverage options
• Supplemental benefits including accident, critical illness, and hospital coverage
• Wellness programs, including incentives up to $300 annually and a no-cost weight management program
• Virtual healthcare options, including $0 virtual visits in many cases
• Additional voluntary benefits including legal services and pet insurance
• Competitive PTO plan for exempt and non-exempt employees

Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.