Assistant Project Manager

KEP Electric; Indianapolis (IN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive pay

401K match

Paid time off

Life insurance

Medical coverage

Dental coverage

Vision coverage

Job summary

IES is seeking an Assistant Project Manager to support planning, coordination, and execution of projects. You will work with project managers, field teams, vendors, and customers to ensure on-time, on-budget completion and adherence to quality standards.

This role requires strong organizational, analytical, and problem-solving skills in a fast-paced environment. Responsibilities include assisting with scheduling, budgeting, documentation, procurement, and cross-functional coordination.

Qualifications

• Strong knowledge of project coordination, construction or operational processes, and administrative procedures.
• Excellent organizational and time management skills with ability to handle multiple projects.
• Strong written, verbal and interpersonal communication abilities.
• Proficiency in Microsoft Office Suite and project management software.

Responsibilities

• Assist with managing daily project activities to ensure safe, efficient work per company standards.
• Support project managers with planning, scheduling, budgeting, and coordination of operations.
• Monitor timelines, budgets, progress reports, and performance metrics.
• Coordinate communication between internal departments, field personnel, vendors, subcontractors, and customers.
• Maintain project documentation, contracts, schedules, submittals, and correspondence.
• Assist with procurement activities, material tracking, and inventory coordination.
• Ensure compliance with policies, safety regulations, and requirements.
• Help resolve project-related issues and customer concerns promptly.
• Participate in meetings, site visits, inspections and progress reviews.
• Support budgeting, expense tracking, forecasting, and cost control.

Skills

Project coordination

Time management

Communication

Analytical thinking

Microsoft Office

Project management software

Education

High school diploma / GED

Job description

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States.

Our commitment to our employees is reflected by our actions:

• Safety is Priority One – and our record shows it
• Competitive Pay
• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs

Position Overview

The Assistant Project Manager supports the planning, coordination, and execution of projects to ensure successful completion within established timelines, budgets, and quality standards. This role works closely with project managers, field teams, vendors, subcontractors, and customers to support daily project operations, documentation, scheduling, communication, and resource management. The position requires strong organizational, communication, analytical, and problem-solving skills in a fast-paced environment.

Primary Responsibilities

• Assist with managing daily project activities to ensure projects are completed safely, efficiently, and according to company standards.
• Support project managers with planning, scheduling, budgeting, and coordination of project operations and resources.
• Monitor project timelines, budgets, progress reports, and operational performance metrics.
• Coordinate communication between internal departments, field personnel, vendors, subcontractors, and customers.
• Assist with preparing and maintaining project documentation, reports, contracts, schedules, submittals, and correspondence.
• Support procurement activities, material tracking, and inventory coordination to maintain project efficiency.
• Ensure compliance with company policies, safety regulations, contractual requirements, and operational procedures.
• Assist with resolving project-related issues, operational challenges, and customer concerns in a timely and professional manner.
• Participate in project meetings, site visits, inspections, and progress reviews as needed.
• Support budgeting, expense tracking, forecasting, and project cost control activities.
• Monitor quality standards and assist with implementing process improvements and operational efficiencies.
• Maintain accurate records and documentation related to project progress, materials, schedules, and financials.
• Collaborate with project teams to ensure effective workflow, communication, and task completion.
• Promote teamwork, accountability, and customer service excellence throughout project operations.
• Assist with onboarding, training, and supporting project staff as needed.
• Perform additional duties as assigned.

Required Skills and Abilities

• Strong knowledge of project coordination, construction or operational processes, and administrative procedures.
• Excellent organizational and time management skills with the ability to manage multiple projects and priorities simultaneously.
• Strong written, verbal, and interpersonal communication abilities.
• Strong analytical, problem-solving, and decision-making skills.
• Proficiency in Microsoft Office Suite and project management software or systems.
• Ability to analyze project schedules, budgets, reports, and operational data accurately.
• Strong attention to detail, accuracy, and follow-through on assignments and deadlines.
• Ability to work independently and collaboratively within cross-functional teams.
• Knowledge of budgeting, scheduling, procurement, and project documentation practices preferred.
• Ability to adapt to changing priorities, deadlines, and operational demands.
• Strong customer service skills and ability to maintain professional relationships with internal and external stakeholders.
• Commitment to maintaining quality standards, safety requirements, and operational excellence.
• Ability to pass pre-employment screenings such as background and motor vehicle record checks.
• English speaking, reading, and writing preferred, and required where necessary to perform job duties.
• Spanish speaking preferred.

Education/Experience

• High school diploma or GED preferred.
• Relevant industry certifications or licenses preferred, and required where necessary to perform job duties.

Physical Requirements and Work Environment

• Ability to effectively multitask, prioritize responsibilities, and adapt to changing schedules and operational demands.
• Ability to work overtime, modified schedules, or occasional weekends as business needs require.
• Work in a typical office environment, sitting at a desk and performing prolonged computer work, with occasional standing, walking, bending, and reaching.
• Maintain dependable transportation and consistent, reliable attendance to meet customer service and operational needs.
• Ability to exercise sound judgment and make independent decisions within established company policies and procedures.
• Communicate in person, by phone, and electronically, including on a tablet, smartphone, and other office technology.
• Travel as required to support project and operational needs.
• Perform all work on-site and in person; this is not a remote or hybrid position.
• Lift, carry, push, and pull at least 25 pounds.

This position is not eligible for visa sponsorship or work authorization support. Candidates must be authorized to work in the United States on a full-time basis without current or future need for employer sponsorship.