Assistant Project Manager

Cook & Boardman, LLC; Frederick, Northern (MD, KY); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Cook & Boardman, LLC is seeking an Assistant Project Manager to support commercial construction projects in coordinating materials, schedules, subcontractors, and documentation to meet deadlines and customer expectations.

You will act as a liaison among internal teams, vendors, installers, and customers in doors/hardware and electronic security integration, with emphasis on accuracy, communication, and timely project closeout.

Qualifications

• High school diploma or equivalent; some college coursework preferred.
• Proficiency with Microsoft Office; strong Excel, Outlook and Word skills.
• Strong written and verbal communication for coordination.

Responsibilities

• Support project managers in material procurement and order tracking aligned with timelines.
• Coordinate with vendors and internal procurement for timely, accurate orders.
• Assist in managing submittals, RFIs, change orders, and closeout packages.
• Monitor subcontractor schedules and compliance with project scopes.
• Communicate with general contractors, customers, suppliers, and internal teams.
• Prepare and submit project closeout documentation including warranties and as-builts.

Skills

Microsoft Office Suite

Excel

Outlook

Word

Communication skills

Organization

Time management

Problem solving

Education

High school diploma or equivalent

Some college coursework in business or construction management

Tools

ERP software

Procore

Comsense

Job description

The Assistant Project Manager (APM) plays a critical support role in the successful execution of commercial construction projects. This position assists Project Managers in coordinating materials, schedules, subcontractors, and documentation to meet customer expectations and project deadlines while maintaining internal financial and operational standards. The APM serves as a key liaison between internal teams, vendors, installers, and customers in both the door/hardware and electronic security integration sectors.

Essential Functions

• Support project managers in material procurement and order tracking to align with project timelines and construction schedules
• Coordinate with vendors, manufacturers, and internal procurement to ensure timely delivery and accuracy of orders
• Assist in managing project documentation, including submittals, RFIs, change orders, and closeout packages
• Monitor and coordinate subcontractor schedules, performance, and compliance with project scopes
• Communicate proactively with general contractors, customers, suppliers, and internal departments in both verbal and written formats
• Process change orders based on customer direction and site conditions, ensuring documentation and pricing are accurate
• Create and maintain sales orders, fabrication work orders, and delivery schedules in accordance with internal processes
• Perform job site visits as needed to support installation progress, verify field conditions, and assist in resolving site-specific issues
• Support collection efforts by coordinating with project teams and clients on outstanding invoices or payment concerns
• Prepare and submit required project closeout documentation including O&M manuals, warranties, and as-builts
• Maintain organized project files and documentation to ensure contract compliance and audit readiness
• Other duties as assigned to support project execution and customer satisfaction

Minimum Qualifications

• High school diploma or equivalent; some college coursework in business or construction management preferred
• Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word
• Strong written and verbal communication skills for customer and team coordination

Knowledge, Skills, and Abilities

• Excellent organizational and time management skills with the ability to multitask and prioritize effectively
• Strong attention to detail and ability to follow through on assigned tasks
• Self-motivated with a proactive approach to problem-solving and project coordination
• Good mathematical and analytical skills for reviewing specifications and pricing
• Basic understanding of commercial construction processes, especially related to doors, hardware, access control, and security systems, preferred
• Familiarity with ERP, project management, or quoting software is a plus (e.g., Comsense, Procore, or similar), preferred

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk, hear and see. The employee frequently is required to stand; walk; use hand to handle or feel; and reach with hands and arms.

Work Environment

This job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May occasionally require business travel.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.