Assistant Project Manager

divcon; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Divcon is seeking an Assistant Project Manager to support building automation and controls projects from installation through commissioning and turnover. You will coordinate field activities, manage documentation, and assist with budgets and scheduling under supervision, preparing for future ownership of projects.

The role emphasizes organized coordination, communication, and hands-on involvement across BAS/MEP systems, with growth toward a full project management role.

Qualifications

• 2–3 years of experience in construction or project coordination.
• Experience supporting project execution and field coordination.
• Exposure to scheduling or subcontractor coordination.
• Working knowledge of BAS, HVAC or electrical systems preferred.
• OSHA 30 certification required or to be completed within first week.

Responsibilities

• Coordinate day-to-day execution of BAS/controls projects.
• Support development and maintenance of project schedules.
• Review submittals and drawing packages prior to field work.
• Maintain project records and billing support data in DivPro.
• Assist with tracking budgets, change orders and expenses.
• Participate in project meetings and update stakeholders.

Skills

Project coordination

Construction

Documentation

Field coordination

Scheduling

MS Office

Project management software

Communication

Time management

OSHA 30

Tools

DivPro

Microsoft Office

Job description

Headquartered in Dallas, Texas, Divcon delivers fully integrated automation solutions nationwide that optimize performance, energy efficiency, and reliability across HVAC, lighting, power monitoring, and mission‑critical systems. Leveraging advanced technologies - including Allen‑Bradley PLCs, Ignition SCADA, and Delta DDC systems - we combine deep technical expertise with field‑tested execution to deliver precise, scalable, and high‑performance solutions.

About The Role

The Assistant Project Manager (APM) supports the planning, coordination, and execution of building automation and controls projects from installation through commissioning and turnover. This role is responsible for managing defined portions of projects and smaller‑scale jobs while developing the skills required for full project ownership. Working under the guidance of a Project Manager or Sr. Project Manager, the APM plays a key role in coordinating field activities, maintaining project documentation, and supporting budget and schedule tracking. This position is designed as a transitional step toward a full Project Manager role.

Key Responsibilities

• Project Execution Support
  • Assist in coordinating day‑to‑day execution of BAS/controls projects to ensure alignment with engineering designs, schedules, and customer requirements.
  • Manage defined scopes of work or smaller projects under supervision.
  • Support development and maintenance of project schedules, including milestone tracking and updates.
• Documentation & Project Controls
  • Obtain, organize, and maintain project documentation including contracts, drawings, and specifications.
  • Assist in reviewing submittals and drawing packages prior to field execution.
  • Maintain accurate project records in DivPro, including notes, milestones, and billing support data.
• Field & Subcontractor Coordination
  • Coordinate subcontractors and Controls Technicians for assigned project scopes.
  • Support commissioning activities by tracking progress and ensuring task completion.
  • Conduct site visits as needed to monitor progress and document field conditions.
• Financial & Administrative Support
  • Track purchase orders, change orders and project expenses.
  • Assist in monitoring project budgets and identifying potential variances.
  • Support monthly billing processes and milestone reporting for review by the Project Manager.
  • Assist with review of technician timecards for alignment with project work.
• Communication & Stakeholder Support
  • Participate in project meetings and provide updates on progress, risks and issues.
  • Support customer communication and help manage expectations on schedules and deliverables.
  • Escalate project risks or issues to the Project Manager in a timely manner.

Qualifications

• 2–3 years of experience in construction, project coordination, or related field (BAS, MEP, HVAC preferred).
• Experience supporting project execution, documentation, or field coordination.
• Exposure to project scheduling, subcontractor coordination, or construction processes preferred.
• Working knowledge of building automation systems, HVAC controls, or electrical systems preferred.
• Strong organizational, coordination and time management skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Effective communication skills with both internal teams and external stakeholders.
• Proficiency in Microsoft Office and project management software platforms.
• OSHA 30 certification obtained within the past two (2) years is required. If certification is not current or has not been completed, OSHA 30 training will be provided and must be successfully completed within the first week of employment.

Physical Requirements

• Ability to travel frequently to job sites by car or plane, up to 85 %.
• Ability to stand, walk, and move throughout job sites for extended periods.
• Ability to climb ladders, stairs, and lifts as required.
• Ability to bend, kneel, crouch, and work in tight or confined spaces.
• Ability to lift, carry, and maneuver equipment and materials up to 50 pounds.
• Manual dexterity to handle tools, wiring and small components.
• Ability to work at heights and in varying indoor and outdoor conditions.
• Ability to wear and work in personal protective equipment when required (hard hat, vest, safety glasses, gloves, and safety‑toed boots).
• Visual keenness to read schematics, labels and digital displays.
• Ability to visually identify and differentiate wires by assigned color.
• Ability to hear and respond to alarms, equipment sounds, and verbal instructions.
• Capability to safely operate hand and power tools.