Assistant Project Manager

Socket.dev; Canton (MA); On-site; USD 75,000 - 105,000; Full time

Job summary

Timberline Construction is seeking an Assistant Project Manager to support planning, scheduling, and execution of construction projects, ensuring on-time delivery and budget compliance. You will coordinate submittals, RFIs, change orders, meetings, and project invoices while maintaining thorough documentation and safety compliance.

Travel to project sites is required as needed, and you will collaborate with clients, designers, and field teams.

Qualifications

• Experience with contracts, plans, and specifications and knowledge of construction methods, materials, and regulations.
• Familiarity with computers and software for job costing, online collaboration, scheduling, and estimating; Procore is a plus.
• Ability to work under pressure in a fast-paced environment and coordinate multiple activities simultaneously.
• Ability to interpret engineering, architectural, and construction drawings and effectively communicate.
• Strong oral and written communication and attention to detail.
• Willingness to visit project sites as needed.

Responsibilities

• Assist with project buyout in line with company standards and schedule considerations.
• Coordinate submittal process with the schedule and material lead times.
• Coordinate RFIs to resolve plan and specification issues with architects/engineers.
• Ensure timely completion of project documentation and maintain master files.
• Support safety reporting and adherence to Health and Safety Plan.
• Assist in coordinating permits and licenses and monitoring code compliance where applicable.
• Track costs and assist with change orders and invoice approvals.
• Prepare and submit project invoices/requisitions and follow up with clients to ensure timely payments.
• Record meeting minutes and distribute action items; manage drawing revisions and subcontractor issues.
• Assist in assembling close-out documents.

Skills

Contract coordination

Plan & specs knowledge

Communication skills

Project cost tracking

Multi-tasking under pressure

Education

Bachelor's Degree in an applicable discipline

OSHA 10-hr

LEED AP

Tools

Procore

Job description

The Assistant Project Manager acts as a resource to the Project Manager(s) by assisting in the planning, scheduling, and implementation of the construction process, to help ensure that the project meets the schedule and is completed within the budget.

Job Responsibilities

• Assist with the project buyout process, in accordance with company standards and in a timely manner taking into account such factors as project schedule, submittal review process and long lead time materials and equipment.
• Coordinate the submittal process with the schedule, review process and material lead times.
• Coordinate RFI's to address issues with interpretation of plans and specifications, missing information, incorrect details, incomplete information and other issues that require the direction of the Architect and Engineers
• Ensure that all required project documentation is completed in a timely manner, and maintained in the appropriate master project files inclusive of Daily reports, accident reports, -subcontractor logs, submittals, bulletins, drawing logs, sketches and as-built drawings
• Assist with safety and accident reporting as required
• Help enforce all TCC Health and Safety Plan regulations.
• Assist with the coordination of deliverables to obtain necessary permits and licenses and, depending upon the contractual arrangements, monitoring compliance with building and safety codes and other regulations
• Assist in the tracking and cost control to avoid cost overruns
• Coordinate, track and receive timely approval of Change Orders
• Assist with the coordination of invoice approvals
• Coordinate timely completion and submission of project invoices and requisitions to the client, and providing follow up with client when required to ensure timely payments are received. Communicate with senior management in a timely manner if delays in payment are encountered
• Assist in meeting minutes recording and follow-up
• Distribute drawing revisions and address subcontractor issues
• Assist in the assembly of close-out documents

Qualifications

• Experience working with contracts, plans, and specifications, and to be knowledgeable about construction methods, materials, and regulations.
• Familiarity with computers and software programs for job costing, online collaboration, scheduling and estimating. Procore experience is a plus.
• The APM must work well under pressure, be flexible and work effectively in a fast paced environment.
• The ability to coordinate several major activities at once, while analyzing and resolving specific problems, is essential, as is an understanding of engineering, architectural, and other construction drawings.
• Must have good oral and written communication skills and attention to detail
• The APM must be able to establish a good working relationship with many different people, including clients, other managers, designers, superintendents, and crew.
• The APM will be required to visit project sites as needed.
• Bachelor's Degree in an applicable discipline
• 2.5 years construction project management experience preferred
• OSHA 10-hr is a plus
• LEED AP is a plus.30

At Timberline, we strive to be best-in-class in everything we do - this means hiring smart people who are passionate, driven and focused.

Timberline Construction is an equal opportunity employer. It is our policy to assure equal employment opportunity to all qualified applicants by prohibiting discrimination because of race, color, religion, sex, pregnancy, national origin, age, disability, sexual orientation, gender identity, veteran or military status, or any other characteristic protected by federal, state, or local law.