Assistant Project Manager

CBX Solutions, LLC; Boston (MA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid time off

Career growth

CBX University training

Supportive culture

Job summary

CBX Solutions, the nation’s leading provider of architectural doors, frames, hardware, and security integration services, seeks an Assistant Project Manager to coordinate materials, schedules, and documentation for commercial construction projects.

You’ll support Project Managers, liaise with vendors and customers, manage submittals and change orders, and help ensure on-time delivery and contract compliance across door/hardware and security sectors.

Qualifications

• High school diploma or equivalent; some college coursework in business or construction management preferred.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
• Strong written and verbal communication skills for coordination with teams and clients.

Responsibilities

• Support project managers in procurement and order tracking to meet timelines.
• Coordinate with vendors, manufacturers, and internal teams for timely delivery and accuracy.
• Assist in managing project documentation: submittals, RFIs, change orders, closeout packages.
• Monitor subcontractor schedules and compliance with project scopes.
• Communicate proactively with general contractors, customers, and internal departments.
• Process change orders ensuring accurate pricing and documentation.
• Create and maintain sales orders, fabrication work orders, and delivery schedules.
• Perform job site visits to support installation progress and verify field conditions.
• Support collections by coordinating with teams on outstanding invoices.
• Prepare and submit project closeout docs: O&M manuals, warranties, as-builts.

Skills

Communication skills

Time management

Organizational skills

Problem-solving

Analytical skills

Attention to detail

Education

High school diploma

Some college coursework in business or construction management

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Comsense

Procore

Job description

Build Your Career Where You Matter

Join CBX Solutions, the nation’s leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.

Build Your Career Where You Matter

Join CBX Solutions, the nation’s leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.
At CBX Solutions, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you’ll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution.

Why Work With Us?

We’re committed to your success, personally and professionally. You’ll have access to:

• Comprehensive Benefits: Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
• Work-Life Balance: Generous paid time off for rest, family, and self-care.
• Career Growth: You’ll benefit from continuous learning, mentorship, and leadership training including access to CBX University, our in-house development program.
• Supportive Culture: Innovation, creativity, and teamwork are at the heart of everything we do.

The Assistant Project Manager (APM) plays a critical support role in the successful execution of commercial construction projects. This position assists Project Managers in coordinating materials, schedules, subcontractors, and documentation to meet customer expectations and project deadlines while maintaining internal financial and operational standards. The APM serves as a key liaison between internal teams, vendors, installers, and customers in both the door/hardware and electronic security integration sectors.

Essential Functions

• Support project managers in material procurement and order tracking to align with project timelines and construction schedules
• Coordinate with vendors, manufacturers, and internal procurement to ensure timely delivery and accuracy of orders
• Assist in managing project documentation, including submittals, RFIs, change orders, and closeout packages
• Monitor and coordinate subcontractor schedules, performance, and compliance with project scopes
• Communicate proactively with general contractors, customers, suppliers, and internal departments in both verbal and written formats
• Process change orders based on customer direction and site conditions, ensuring documentation and pricing are accurate
• Create and maintain sales orders, fabrication work orders, and delivery schedules in accordance with internal processes
• Perform job site visits as needed to support installation progress, verify field conditions, and assist in resolving site-specific issues
• Support collection efforts by coordinating with project teams and clients on outstanding invoices or payment concerns
• Prepare and submit required project closeout documentation including O&M manuals, warranties, and as-builts
• Maintain organized project files and documentation to ensure contract compliance and audit readiness
• Other duties as assigned to support project execution and customer satisfaction

Minimum Qualifications

• High school diploma or equivalent; some college coursework in business or construction management preferred
• Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word
• Strong written and verbal communication skills for customer and team coordination

Knowledge, Skills, And Abilities

• Excellent organizational and time management skills with the ability to multitask and prioritize effectively
• Strong attention to detail and ability to follow through on assigned tasks
• Self-motivated with a proactive approach to problem-solving and project coordination
• Good mathematical and analytical skills for reviewing specifications and pricing
• Basic understanding of commercial construction processes, especially related to doors, hardware, access control, and security systems, preferred
• Familiarity with ERP, project management, or quoting software is a plus (e.g., Comsense, Procore, or similar), preferred

Equal Opportunity Employer

VBX Solutions is an Equal Opportunity Employer and a VEVRAA Federal Contractor. We are committed to providing equal employment opportunities to all qualified individuals, including minorities, females, protected veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.