Assistant Project Manager

Iconcareers; Austin (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

ICON seeks an Assistant Project Manager in Austin to support its Design-Build team. The role acts as a liaison among design, engineering, and field operations during construction, handling submittals, RFIs, document control, schedules, and change management on projects using ICON's 3D-printed building technology.

The PMO-focused position supports the Project Executive and Project Manager in all aspects of project execution, including design coordination and reporting, with a strong emphasis on

Qualifications

• Bachelor's degree or higher in CM, engineering, architecture, or related field.
• 5+ years supporting design-build or general contracting projects.
• Strong understanding of construction drawings, detailing, and technical coordination.
• Experience using Procore, Smartsheet, Bluebeam or equivalent for document control.
• Excellent written and verbal communication with proactive, detail-oriented mindset.
• Strong organizational skills and ability to handle multiple tasks in a fast-paced environment.
• Fundamental understanding of construction cost management principles.

Responsibilities

• Serve as the primary conduit between design and construction to align information and priorities.
• Manage flow of RFIs, submittals, and design clarifications among architects, engineers, and field teams.
• Coordinate with Design, Structural, MEP and Print Operations teams to ensure constructibility.
• Track design revisions and distribute updated documents to stakeholders.
• Maintain project documentation including drawings, specs, RFIs, submittals, and meeting minutes.
• Support budgeting and cost tracking with procurement logs, trade buyout tracking, and invoice reconciliation.
• Prepare and update project reports, drawing logs, and PMO management tools.
• Ensure documentation is stored in ICON PMO systems (Procore, Smartsheet, etc.).
• Support schedules with design deliverables aligned to construction milestones.
• Assist field teams with interpreting drawings and verifying dimensions.
• Participate in site walks and quality reviews to address coordination issues.
• Identify constructability challenges and propose proactive solutions with PM/Construction Manager.
• Collaborate with Design, Construction, Procurement, and Print Operations for efficient delivery.
• Facilitate clear communication between internal and external stakeholders.
• Support closeout with as-built docs, warranty info, and turnover packages.

Skills

Communication skills

Detail-oriented

Organizational skills

Multi-tasking

Cost management basics

Education

Bachelor's degree in Construction Management, Engineering, Architecture, or related field

Tools

Procore

Smartsheet

Bluebeam

Job description

ICON is seeking a Assistant Project Manager to support our Design-Build team. The Assistant Project Manager will play a key role in ensuring seamless coordination between design and construction activities, serving as the primary liaison between ICON's design, engineering, and field operations teams during construction. This role requires exceptional attention to detail, strong technical and communication skills, and the ability to manage information flow with speed, precision, and accountability. As a core member of the Project Management Office (PMO), the Assistant Project Manager supports the Project Executive and Project Manager in all aspects of project execution, including design coordination, submittals, RFIs, document control, schedule tracking, and change management. This is an opportunity to help shape the next generation of construction delivery using ICON's 3D-printed building technology.

RESPONSIBILITIES

• Act as the primary conduit between design and construction teams to ensure technical information, design intent, and construction priorities are aligned and clearly communicated.
• Manage the timely flow of RFIs, submittals, and design clarifications between architects, engineers, and field teams.
• Coordinate with ICON's Design, Structural, MEP, and Print Operations teams to ensure design details are constructible, accurate, and compatible with ICON's 3D-printed systems.
• Track design revisions and ensure updated documents are distributed to the appropriate stakeholders.
• Maintain complete and organized project documentation including drawings, specifications, RFIs, submittals, meeting minutes, and change orders.
• Support project budgeting and cost tracking by assisting with procurement logs, trade buyout tracking, and invoice reconciliation.
• Prepare and update project reports, drawing logs, and other management tools in accordance with ICON's PMO standards.
• Ensure all field and design documentation is processed and stored in ICON's designated project management systems (Procore, Smartsheets, etc.).
• Support the development and maintenance of project schedules, coordinating design deliverables with construction milestones.
• Assist field teams with interpreting drawings, verifying dimensions, and ensuring that work aligns with design intent.
• Participate in site walks and quality reviews to confirm that design and construction coordination issues are promptly addressed.
• Help identify potential constructability challenges and propose proactive solutions in collaboration with the Project Manager and Construction Manager.
• Work closely with ICON's Design, Construction, Procurement, and Print Operations teams to ensure efficient project delivery.
• Facilitate clear, consistent, and professional communication between internal and external stakeholders.
• Support project closeout by compiling as-built documentation, warranty information, and turnover packages.

MINIMUM QUALIFICATIONS

• Bachelor's degree in Construction Management, Engineering, Architecture, or a related field.
• 5+ years of experience supporting design-build or general contracting projects.
• Strong understanding of construction drawings, detailing, and technical coordination.
• Demonstrated ability to manage project information workflows and document control systems (Procore, Smartsheet, Bluebeam, or equivalent).
• Excellent written and verbal communication skills with a proactive, detail-oriented mindset.
• Strong organizational skills and the ability to handle multiple tasks in a fast-paced environment.
• Fundamental understanding of construction cost management principles.

PREFERRED SKILLS & EXPERIENCE

• Prior experience with design-build or self-performing contractors.
• Familiarity with 3D-printed or advanced construction technologies.
• Working knowledge of scheduling software (MS Project, Primavera, Smartsheet).
• Exposure to building systems coordination (MEP, structural, and civil).

ICON is an equal opportunity employer committed to fostering an innovative, inclusive, diverse and discrimination-free work environment. Employment with ICON is based on merit, competence, and qualifications. It is our policy to administer all personnel actions, including recruiting, hiring, training, and promoting employees, without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability, marital status, veteran status, or any other legally protected classification in accordance with applicable federal and state laws. Consistent with the obligations of these laws, ICON will make reasonable accommodations for qualified individuals with disabilities.

Furthermore, as a federal government contractor, the Company maintains an affirmative action program which furthers its commitment and complies with recordkeeping and reporting requirements under certain federal civil rights laws and regulations, including Executive Order 11246, Section 503 of the Rehabilitation Act of 1973 (as amended) and the Vietnam Era Veterans' Readjustment Assistance Act of 1974 (as amended).

As part of our compliance with these obligations, the Company invites you to voluntarily self-identify as set forth below. Provision of such information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your employment or subject you to any adverse treatment. Any and all information provided will be considered confidential, will be kept separate from your application and/or personnel file, and will only be used in accordance with applicable laws, orders and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement purposes.

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