Assistant Project Manager

Utilities Service, LLC; Allentown (Lehigh County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401K Retirement Plan

Health Insurance (Medical/Dental/Vison

Employee Assistance Program

Life, disability insurance

Job summary

Asplundh Tree Expert, LLC is seeking a Field Project Manager Assistant to monitor project progress, schedule meetings, and maintain project documents. The role emphasizes standardizing workflows and billing procedures across the region and requires strong analytical and Excel skills.

The candidate will track field construction status, support scheduling, and ensure accurate billing submissions while coordinating with General Forepersons and Project Managers.

Qualifications

• Two-year college degree in construction management, engineering, or related field.
• Experience with Microsoft Excel, pivot tables, and charts.
• Strong analytical and communication skills.
• Smartsheet experience preferred.
• Collaborates effectively with stakeholders.

Responsibilities

• Track the status of field construction projects.
• Assist in project scheduling.
• Update tracking and communication tools (Smartsheet, Excel, performance metrics).
• Monitor and facilitate field production data collection via mobile platforms.
• Validate proper work package submission for billing.
• Assist Forepersons to resolve daily issues.
• Monitor adherence to production reporting processes.
• Submit reports to utility customers.
• Coordinate and review metrics for GF and PM.
• Ensure customer billing submission within contractual guidelines.
• Review GF productivity and identify improvements.
• Train new hires on billing processes.
• Monitor unit-based billing and monthly summaries for Regional Manager.
• Develop standard process maps for billing.

Skills

Analytical skills

Verbal and written communication

Microsoft Excel

Smartsheet

Collaboration

Education

Two-year college degree in construction management/engineering or related field

Business experience preferred

Tools

Smartsheet

Microsoft Excel

Job description

Description

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Field Project Manager Assistant

Job Title: Field Project Manager Assistant

The Field Project Manager Assistant's responsibilities include monitoring project progress, following up with stakeholders on the completion or delay of project phases, scheduling meetings, and maintaining project documents and reports.This position is responsible for developing and monitoring operational and financial metrics throughout the region including standardization of workflows and billing procedures.

Benefits:

• 401K Retirement Plan

• Health Insurance (Medical/Dental/Vision)

• Employee Assistance Program

• Life, long-term/short-term disability insurance

Essential Functions & Responsibilities:

• Track the status of field construction projects.

• Assist in project scheduling.

• Update tracking and communication tools (Smartsheet, Excel, performance metric charts, and tables).

• Monitor and facilitate programs to collect production in the field using mobile communication platforms.

• Validate proper work package submission for billing.

• Assist General Forepersons as necessary to resolve daily operational issues.

• Monitor and report on adherence to production reporting processes.

• Validate and submit reports to utility customers.

• Coordinate and review metrics for General Forepersons (GF) and Project Managers (PM).

• Ensure customer billing submission and processing within contractual guidelines.

• Review GF productivity with Supervisors, identifying areas for improvement and best practices.

• Train new hires on the proper billing process/submission.

• Monitor unit-based billing, determining profitable areas with monthly synopsis to the Regional Manager.

• Develop a standard set of process maps for billing customers, ensuring timely submission.

• Performs other duties as required.

Minimum Qualifications:

• Must be 18 years of age or older.

• Must have strong analytical skills.

• Effective verbal and written communication with all levels of internal organization and the customer, from field personnel to executive leadership.

• Intermediate to advanced skills with Microsoft Excel, including pivot tables and charts.

• Experience using Smartsheet is preferred but not required.

• Ability to collaborate effectively with colleagues, clients, and stakeholders.

• Ability to anticipate needs, be proactive, resourceful, and flexible in a fast‑paced environment.

• Ability to analyze large volumes of data and perform metrics analysis.

Education & Experience:

• Two‑year college degree in construction management, engineering, or other related areas or equivalent experience.

• Business experience is preferred.

Pre‑Screen:

• Upon offer, employees may be required to subject and pass a pre‑employment drug screen, background, and/or MVR check.

License & Certifications:

• A valid driver's license is required.

Physical Requirements:

• RARE (less than 10%): stooping, kneeling, squatting, body twisting, crawling, climbing on/off a truck, climbing poles, gripping, climbing ladders, balancing

• OCCASIONAL (up to 33%): standing, sitting, sense of touch, manual dexterity, seeing distant, lifting over 10 lbs. to 50 lbs., seeing, reaching, range of motion, depth perception, color vision, lifting, carrying, pushing, pulling, climbing stairs, lifting up to 10 lbs., lifting up to 50 lbs.

• FREQUENT (up to 66%): walking

• CONTINUOUS (up to 100%): speaking clearly, reading, hearing‑speech range

Safety:

Due to the inherently dangerous nature of the industry and requirements to work with or around hazardous equipment, employees must have sufficient eyesight to judge distance/coordination of equipment and tools, be able to maintain attention and concentration for extended periods, be able to withstand exposure to all kinds of weather while completing work assignments, be able to wear personal protective equipment as necessary, be able to enter and exit a vehicle numerous times a day, have the endurance necessary to traverse various terrain, be capable of performing job duties throughout a standard 8‑ or 10‑hour day, be able to communicate with others, read, write, and comprehend written/verbal job instructions and information, and communicate and handle conflict professionally.

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Important Information for Applicants:

• Asplundh Tree Expert, LLC and its family of companies are Equal Opportunity Employers. We consider all qualified applicants without regard to any legally protected characteristic.

• If you require reasonable accommodation during the application or hiring process, please contact our ADA Coordinator at 1-800-248-8733, ext. 3656.

• Employment offers are contingent upon successful completion of applicable pre‑employment requirements, which include background screening, drug testing, and employment eligibility verification.

• Compensation determination is based on market data, job scope and individual qualifications.

• We offer a competitive total rewards package inclusive of health and welfare and retirement benefits, as well as paid time off and holiday pay benefits.

• Unsolicited resumes without an executed agency agreement become the property of the company.