Assistant Project Coordinator

Cooper Steel, Inc.; Nashville (TN); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k) with a 6% match

Health, dental, and vision benefits

9 company-paid holidays

Cellphone reimbursement

Office gym access

Company-paid life insurance

Long-term disability and short-term DI

Office in Nashville Music Row

Company-issued equipment

Job summary

Cooper Steel is seeking an Assistant Project Coordinator to join our in-office Project Management team in Nashville. You will partner with Project Managers to help ensure timely, cost-effective project completion through communication, document control, and standardized processes at every stage.

The role requires 0–2 years of related experience or a relevant degree, strong Excel skills, and excellent interpersonal abilities.

Qualifications

• 0–2 years of experience in related fields or equivalent education.
• Bachelor's Degree-level education.
• Strong Microsoft Excel skills are essential.
• Excellent interpersonal skills and ability to work in a team.
• Detail-oriented with strong time management and multitasking ability.
• Self-starter with a drive to deliver high quality results.

Responsibilities

• Promote a strong quality culture prioritizing Safety, Quality and Production.
• Partner with a Senior Project Coordinator to learn and train in coordination.
• Assist in managing project drawing packages and revisions logs.
• Transmit drawings promptly to appropriate parties to keep workflow.
• Maintain proactive, clear communication with project team and subcontractors.
• Aid in issuing subcontracts and purchase orders and related documents.
• Aid in processing invoices and tracking cost vs expenditures.
• Maintain real-time job data in Sage 300, Quickbase, and Raken.
• Perform administrative duties for the project management team.

Skills

Excel

Communication

Time management

Self-starter

Teamwork

Education

Bachelor's degree

Tools

Sage 300

Quickbase

Raken

Job description

Job Summary

The Assistant Project Coordinator is a vital, detail-centric part of the Project Management team at Cooper Steel. This in-office role is responsible for partnering with Project Managers to ensure timely and cost-effective completion of projects by assisting with communication, document control, and company processes through all stages of the project.

Assistant Project Coordinator

Job Posting

Cooper Steel doesn't just build strong. We show up with grit, push boundaries, exceed expectations, and get the job done. Going all out takes precision, planning, and determination, and we're looking for an assistant project coordinator to join our project management team who's ready to step up to this challenge with us.

Founded in 1960, Cooper Steel is a national leader in steel, helping to set and exceed the standard for fabrication, erection, project management, detailing, and estimating. Family owned and operated from day one, our mission, vision, and values continue to guide our principles as a business that treats its team and customers as if they are family, too.

So if you're ready to build with us, we're looking for someone:

• With 0-2 years of experience and a bachelor's degree in a related field
• Fluent and comfortable with Microsoft Excel
• Communication-driven, with excellent interpersonal skills and ability to work as part of a team
• Detail-oriented and exceptional in time management, able to multitask, maintain organization, and meet deadlines under pressure
• A self-starter with a drive to give every task the maximum effort

You'll love this role if you're excited to:

• Play a mission-critical role on our team, partnering with our project management teams and providing drawings, job schedule updates, reaffirming that the necessary steps for the job are completed, and communicating consistently with subcontractors
• Build a baseline understanding of the project management department and its interactions with the on-site team and other internal departments
• Master and maneuver through various project-related systems, including Sage 300, Quickbase, Raken, and more

Now that we've shared our expectations, here's what we offer for you:

• Competitive salary
• 401(k) with a 6% match
• Comprehensive health, dental, and vision benefits, with company-provided optional wellness discount for medical benefits
• 9 company-paid holidays
• Cellphone reimbursements and office gym access
• Company-paid and voluntary life insurance
• Company-paid long-term disability and voluntary short-term disability insurance
• Based in our beautiful Nashville office on the iconic Music Row, with occasional travel and events
• Company issued office equipment (laptop, keyboard, mouse)
• An unbeatable company culture and work environment!

Our team is tough as nails and relentless in the pursuit of excellence. A force to be reckoned with, Cooper Steel employees are fueled by challenge and unwavering in their support for each other and our community.

Cooper Steel is an equal opportunity workplace and an affirmative action employer. All applicants will be considered for employment without regard to race, color, religion, sex, gender identity, national origin, veteran status, disability status, or any other factors. All employment is decided on the basis of qualifications, merit, and business need.

Job Description

Position Summary

The Assistant Project Coordinator is a vital, detail-centric part of the Project Management team at Cooper Steel. This in-office role is responsible for partnering with Project Managers to ensure timely and cost-effective completion of projects by assisting with communication, document control, and company processes through all stages of the project.

Primary Responsibilities

• Promote a strong quality culture throughout the company maintaining Cooper Steel's core priorities: Safety, Quality, Production
• Partner with a Senior Project Coordinator to learn and train on all areas of project coordination and management for Cooper Steel projects and other industry information
• Assists in the management of a project drawing package as a pivot point: receiving drawings into our system, distribution of drawings, maintaining up-to-date log of all associated drawings, revisions, and phases in the drawing approval process.
• Ensuring that the electronic and physical paper drawings are transmitted to the proper parties as fast as possible to maintain job flow.
• Proactive, open communication with project team members including the Cooper Steel team, subcontractors, vendors, and general contractors as needed to ensure time sensitive job information is properly distributed.
• Aid in issues subcontracts and purchase orders as necessary to secure services for a project. Understands the subcontract, licensing, and insurance process to ensure that the proper documents are issued.
• Aid in managing the approval process of invoices and billings while maintaining sub-contract and purchase order cost vs expenditures.
• Learn to maintain real-time job information in Sage 300, Quickbase, Raken and other systems utilized within the company and by our customers.
• Completes administrative duties for the project management team as needed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education And/or Experience

• Minimum 0-2 years of experience in related fields (or equivalent combination of education and experience)
• Bachelor's Degree-level education

Other Skills

Strong interpersonal skills: ability to communicate effectively with a diverse range of individuals; ability to work well under pressure, prioritizing time sensitive tasks and maintaining deadlines; ability to handle multiple tasks simultaneously; computer literate with working knowledge of Word, Excel, Outlook, and PowerPoint; highly developed organizational, planning and time management skills; ability to work effectively with others.

Work Environment

The position is based in the office. The office setting involves everyday risks or discomforts that require normal safety precautions.