Assistant Program Director

Acacia Network; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Generous paid time off

Holidays and leave

Equal opportunity employer

Job summary

Acacia Network seeks an Assistant Program Director for the DYCD SONYC after-school program at MS 243. Reporting to the Program Director and Deputy Director, you will assist in overseeing all aspects of the program, including planning, staffing, and budget management, serving 91 middle school participants and engaging families.

You will collaborate with school staff, ensure compliance with DOH/DYCD requirements, and lead staff through recruitment, training, and supervision while maintaining

Qualifications

• HS Diploma required; associate or bachelor’s degree preferred in education, psychology, or social work.
• Must be approved by DOH, PETS or have all required credentials.
• Registration of Site Supervisor component of OCFS DOH SACC.
• 1–2 years’ supervision experience in a youth development setting.
• 3–5 years’ experience serving middle school youth and collaborating with school personnel.
• Bilingual English/Spanish required.
• COVID-19 vaccine required prior to employment.
• Current First Aid and CPR certification.

Responsibilities

• Oversee program design, service delivery, and reporting to DYCD in a timely manner.
• Serve on the program and ACDP leadership teams.
• Ensure compliance with DOH and DYCD requirements.
• With HR support, recruit, train, and evaluate staff per DOE & DOH regulations.
• Recruit and enroll at least 91 students from 6th–8th grade via DYCD Connect.
• Ensure daily attendance is entered and tracked in DYCD Connect.
• Maintain a 75% Rate of Participation (ROP).
• Coordinate with staff and families to engage participants in program services.
• Comply with OCFS regulations to provide food and snacks.
• Guide Discovery Education Partnership implementation in the after-school program.
• Pivot between in-person and virtual formats as health guidance requires.
• Provide timely reports to Deputy Director and leadership.
• Collaborate with School Education Specialist and Social Worker to develop youth programs.
• Coordinate SONYC/COMPASS staff and agency-wide programs.
• Assist in program scheduling, calendars, and vacations.
• Attend school leadership meetings when instructed.
• Maintain records, files, timesheets and communications with supervisor.
• Work with PD on program budget and coordinate with Finance.
• Manage relationships with partners or subcontractors as needed.
• Ensure timely submission and filing of lesson plans.

Skills

Staff supervision

Youth development

Bilingual English/Spanish

Regulatory compliance

Budget coordination

Education

Associate degree in education

Bachelor's degree in education or related field

Tools

DYCD Connect

Google Suite

Zoom

Google Classroom

MS Office

Job description

POSITION OVERVIEW:

DYCD Funded SONYC program representing an enhanced afterschool enrichment model that Fosters academic, social and emotional competencies and physical well-being in a safe and nurturing environment. Provide opportunities for youth to explore their interests and creativity. Build skills that support academic achievement and raise participant expectations and confidence. Cultivate youth leadership and community engagement. Engage parents and other caretakers to support the above goals. The SONYC After School Assistant Program Director through direction of Program Director and Deputy Director, is responsible for assistance in overseeing all areas of program at ACDP. The program contracted by DYCD to serves 91 participants. The Assistant Program Director is an integral part of the ACDP school community, and it participates with the leadership direction of the school. The Assistant Program Director coordinates shared responsibility with supervision of staff and program and all aspects of ongoing program including planning, organizing, staffing, leading, and controlling program activities.

M-F 10AM-6PM @MS 243

KEY ESSENTIAL FUNCTIONS:

• Overall responsibility for program design, effective service delivery, and all administrative tasks including reporting in a timely manner to DYCD.
• Serve as part of the management team and ACDP leadership team.
• Ensure full compliance with DOH's and DYCD's operational, and facilities requirements.
• With support from HR, recruit, hire, train and evaluate staff in compliance with, DOE & DOH regulations.
• Recruit and enroll at least 91 students from 6th - 8th grade via DYCD Connect.
• Ensure daily attendance is being appropriately inputted and tracked on DYCD Connect.
• Ensure a Rate or Participation (ROP) of at least 75%.
• Connect and engage students and their families with program services.
• Ensure program complies with DYCD requirements
• Comply with OCFS Regulations to provide program participants with appropriate food and snacks.
• Guide and direct the implementation of Discovery Education Partnership in the after-school program.
• Ability Pivot between in-person to virtual program as needed based on health considerations and guidance from governmental authorities.
• Oversee reporting and provide Deputy Director with relevant information in a timely manner.

Participate in all ACDP management team activities, including but not limited to:

• Programming
• After School and DYCD meetings
• Weekly supervision with supervisor (Director or Deputy)
• DYCD compulsory trainings and meetings.
• Work in collaboration with ACDP School Education Specialist and Social Worker to develop a pipeline of program offerings to sustain youth development efforts.
• Coordinate SONYC/COMPASS staff and engage in agency-wide programs.
• Support coordination of program schedules, calendar and vacation programming.
• Attend school leadership meetings. (when instructed)
• Keep timely and ongoing records, files, time sheets and all communication with supervisor.
• Work collaboratively with PD on program budget uses and in coordination with the ACDP Finance Team.
• Manage contractual and programmatic relationships with partners or subcontractors. (When instructed)
• Ensure timely submission and filing of lesson plans.

REQUIREMENTS:

• High School Diploma (Required) associate degree or bachelor's degree in education, Psychology, Social Work, Preferred or relevant background required.
• Approved by DOH, PETS (or have all required credentials)
• Registration of Site Supervisor component of (OCFS) DOH SACC.
• At least 1-2 years’ successful supervision of staff in a relevant youth development field.
• At least 3- 5 years of successful experience - providing services to Middle School-aged youth and working with school personnel (e.g. Principals, Teachers, Guidance Counselors, and Parent Coordinators).
• Bilingual in English and Spanish required.
• COVID-19 vaccine (Required) prior to beginning employment.
• Current First Aid and CPR certification.

ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES

• Comfortable working in inclusive, Diverse environment.
• Comfortable with engaging Middle School students.
• Strong organizational skills including attention to details.
• Proven planning, implementing, monitoring, and evaluation skills; can work in a well-planned and organized manner; can follow through multiple deliverables.
• Organization and people savvy; can make informed decisions; can collaborate, lead and develop others, influence, forge strong partnerships and maintain cordial, professional relationships.
• Creative and innovative in the fields of youth enrichment and education.
• Comfortable dealing with change, multiple competing priorities and fluid environment; flexible and adaptable especially when faced with challenging situations.
• Excellent verbal and written communication skills; able to clearly and appropriately communicate in a variety of settings and styles.
• Proficient in the use of DYCD Connect, Google Suite, Zoom, Google Classrooms, MS Office applications, social media and other technology platforms for youth programs.

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

• All work is completed on site.
• Not substantially exposed to adverse environmental conditions.
• Subject to inside environmental conditions. Protected from weather conditions.
• Light work (lifting approximately 20 pounds maximum with frequent pushing/pulling, lifting and/or carrying of objects up to 10 pounds).
• Extended and frequent walking, standing, bending, climbing, reaching and lifting.
• Follows clearly defined policies and procedures.
• Makes decisions within well-defined parameters for the completion of own tasks only.

WHY JOIN US?

Acacia Network providesa comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally.As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.