Assistant Operations Manager

Shane Co.; Lynnwood (WA); On-site; USD 44,000 - 54,000; Full time

Benefits offered by this job

Competitive base pay

Team-based bonus

Paid time off – vacation

Sick days

Holiday schedule

Employee discounts

401(k) with company match

Medical, dental, vision

Life insurance

Voluntary benefits

Job summary

Shane Co. is seeking an Assistant Operations Manager in Lynnwood, WA to support the Operations Manager in delivering outstanding customer service and driving store performance.

You will help manage the office and shop staff, oversee scheduling, training, and compliance, and partner with facilities and merchandising teams to ensure smooth operations. The role emphasizes leading by example, maintaining store assets, and fostering a collaborative, customer-centric culture within a four-generation

Qualifications

• Prior experience managing and developing others preferred
• Demonstrated knowledge and/or prior experience with office operations, asset management and day-to-day functions in an office environment.
• Possess cash handling and customer service skills

Responsibilities

• Assist in onboarding store employees.
• Assist in training and development of office and shop staff.
• Assist with performance appraisals and coaching across store departments.
• Provide feedback to Operations Manager on staff performance.
• Maintain meeting records and calendars for office and shop.
• Assist in building store schedules and approving timecards.
• Monitor shop flow, quality checks, inventory transfers, and security of assets.
• Address customer concerns with discretion and timely resolution.
• Coordinate with Facilities for store maintenance and supplies ordering.

Skills

People management

Customer service

Cash handling

Office operations

Education

Bachelor’s degree or equivalent preferred

High school diploma or equivalent required

Tools

Asset management

Store operations systems

Job description

The Assistant Operations Manager is responsible for assisting the Operations Manager in providing superior customer service in a Shane Co. retail location, supporting top lines sales growth and driving bottom line profits, maintaining store facilities, inventory, supplies and protecting all company assets, and responsible for administrative and financial procedures in accordance with all company standards, guidelines and expectations. The Assistant Operations Manager is responsible for assisting in the selection and development of the office staff, and indirectly responsible for the management of the Shop, including Shop personnel and monitoring the Shop for efficient and effective operations.

As a leader in the jewelry industry for four generations and as the largest family-owned jeweler in the U.S., Shane Co. serves our customers with an unparalleled standard of excellence. Our people get to share in our customers' milestone moments such as weddings, birthdays, anniversaries, and everything in between. We are looking for passionate, fun, vibrant individuals who want to be a part of our dynamic company culture in a retail environment.

Our goal for you is to give you an employment experience like no other so you wake up and want to come to work every day! And as a member of the leadership team, we will count on you to give an amazing experience to both our customers and our team members! If you love being part of a team as well as providing personal attention to every customer, this is the place for you!

Responsibilities

• Assist in the administration of new hire paperwork and onboarding of all store employees.
• Assist in training and development of office and shop staff.
• Assist and participate with performance appraisals; coaching and counseling when needed in other store departments, including maintaining confidentiality through all interactions.
• Provide ongoing feedback to the Operations Manager regarding shop employee performance.
• Participate in weekly office meetings and bi-weekly shop meetings, including maintaining a written record of these meetings.
• Prepare and deliver monthly or periodic touch bases with their office staff.
• Assist the Operations Manager with building and maintaining all store schedules and/or approve timecards.
• Assist in monitoring and maintaining overall efficiency of office and shop operations including but not limited to-
  • Shop job flow and timely delivery to customers
  • Assure all shop jobs are quality checked using appropriate team members to complete task
  • Accurate processing of all merchandise transfers and inventory control
  • Monitor and ensure all gold by transactions and processes are followed and maintained in compliance with all local, state, and federal laws and regulations
  • Ensure security of all company assets including financial resources, merchandise, supplies and findings
  • Monitor and maintain all issues related to the technological aspects of the store through active communication with relevant support departments to address issues
• Assist in ensuring customer concerns and complaints are addressed and resolved in an efficient and timely manner with a high degree of discretion and flexibility, including merchandise pricing, returns, and refunds. AOM should listen for and communicate such details to the Merchandise Liaison, Store Manager and/or Operations Manager, as necessary.
• Assist the Operations Manager in working with the Facilities Department to address all issues of store and appearance and maintenance, including interior and exterior of the store-
  • Submit work orders in a timely and accurate manner
  • Utilize the store calendar to coordinate and schedule necessary maintenanceTimely and efficient follow-up with Facilities Department
  • Proper inspection and sign-off upon completion of work orders
  • Ensure accurate and timely ordering of all store supplies while being aware of expense control

Salary $32-$39/Hr

Qualifications

• Prior experience managing and developing others preferred
• Bachelor’s degree or equivalent preferred, although not required; high school diploma or equivalent required
• Demonstrated knowledge and/or prior experience with office operations, asset management and day-to-day functions in an office environment.
• Possess cash handling and customer service skills

Behavioral Characteristics

The focus of this role is working with and through others, building and maintaining relationships, championing company culture and values, working outside guidelines where necessary, but understanding rules and procedures, being supportive, cooperative, thorough and precise. Results are achieved only with and through others. Demonstrated ability to work in a fast-paced job environment which is results-based – a bias for action. Must be friendly, respectful and genuinely interested in the needs and development of others. Must be able to work in close collaboration within different areas of the company. Leads by example in areas of personal character, values, commitment, organizational skills, selling skills and work habits.

Why Work for Shane Co.?

Shane Co. is a family owned business and everyone who works in our organization is part of the family. This family point of view is exactly why we want to take care of you AND your family.

As a leader in the jewelry industry for four generations and as the largest family-owned jeweler in the U.S., Shane Co. serves our customers with an unparalleled standard of excellence. Our associates get to share in our customers' milestone moments such as weddings, birthdays, anniversaries, and everything in between.

• We want driven and competitive people who help us satisfy our customers' needs. In our stores, we do not sell on commission, we offer a competitive base rate and we bonus based on team performance.
• We focus on providing you a time off package that is very generous for the retail! It is important for us to be available when our customers need us, and since eCommerce is "open" 24/7, our store employees do work weekends and evenings. However, you accrue 3 weeks of vacation in your first year! In addition, you also earn 6 sick days per year. We are closed on 7 holidays (unlike most retailers), AND we pay you for one volunteer day per year! The longer you work with us, the more vacation time you earn.
• Unlike other companies who just offer low paying disability insurance to cover your major illness situations, we offer the ability to earn time off at FULL pay for the care of yourself or a family member! When your family needs you, we want you to be able to be there for them.
• We offer very competitive medical, dental and vision plans, as well as a 401 (k) plan with a company match, company paid life insurance, and flexible spending accounts for medical, daycare or mass transit commuting expense. We also offer a number of discounted voluntary benefits including long-term disability, life insurance for your dependents, pet insurance and even things like discounted travel and movie tickets!
• We have benefits focused on you AND any family member (Partner, children and even your parents!) including counseling, legal advice, assistance in finding appropriate medical specialists and even help in understanding medical bills!
• And, of course, we offer a generous discount in our stores or online for you AND your family members!