Assistant Operations Manager

Mainstreet Daily News; Gainesville (FL); On-site; USD 67,000 - 112,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid leave

11 paid holidays a year

On-site fitness centers

Tuition reimbursement

Wellness program

Job summary

The City of Gainesville invites qualified candidates to apply for a leadership role within the Public Works Operations Division. This position focuses on planning, coordinating resources, managing staff, budgets, and contracts for roadway, stormwater, and related facilities.

Strong collaboration with city departments is essential to deliver safe, efficient infrastructure. Responsibilities include overseeing warehouse/materials management, vendor contracts, and staff development.

Qualifications

• Bachelor degree in Engineering, Construction Management, Business Administration or Public Administration or a closely related field with a combined total of four years of administrative operations or field operations maintenance experience, including at least one year in construction and maintenance of roadway or stormwater/drainage systems and at least two years supervisory/management experience.
• Associate degree with course work in Engineering, Construction Management, Business Administration, Public Administration or closely related field and six years of administrative operations or field operations maintenance experience, at least one in construction and maintenance of roadway or stormwater/drainage systems and at least two years supervisory/management experience.
• High school graduation or equivalent with eight years of administrative operations or field operations maintenance experience, including at least two years supervisory/management experience in roadway or stormwater/drainage systems.

Responsibilities

• Oversee and manage staff, budgets, and contracts within Public Works Operations.
• Coordinate with HR for staffing assessments and labor distribution.
• Develop weekly/monthly/quarterly work plans for field operations.
• Prepare cost estimates, specifications, and requisitions for materials and equipment.
• Review and prepare division job descriptions with HR and maintain MIS reports.

Education

Bachelor degree in Engineering, Construction Management, Business Administration, Public Administration or related field

Associate degree with relevant coursework and 6 years’ experience including supervisory/management

High school diploma and eight years of relevant experience with supervisory/management

Job description

Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.

Department:GG_Public Works: Public Works Support Services

Salary Range Minimum:$67,204.80

Salary Range Maximum:$112,341.67

Job Details:This is responsible managerial, technical and administrative work of a complex and specialized nature requiring the planning and coordinating of resources assigned to the Public Works Operations Division. This work includes overseeing staff, systems and budgets required for the construction and maintenance of all or some roadway, stormwater/drainage, and right of way features. The work may also include oversight and administration of supply chain/ inventory/ materials management/ warehouse functions of the Public Works Department. Close coordination within Public Works and throughout the City is required, as is a thorough understanding of construction and maintenance practices and requirements.Positions allocated to this classification report to a designated supervisor and work under limited supervision. Work in this class is distinguished from other classes by its emphasis on management of staff, budget and contracts involved in roadway and stormwater construction, maintenance, warehouse and materials management.

Job Description:

SUMMARY

This is responsible managerial, technical and administrative work of a complex and specialized nature requiring the planning and coordinating of resources assigned to the Public Works Operations Division. This work includes overseeing staff, systems and budgets required for the construction and maintenance of all or some roadway, stormwater/drainage, and right of way features. The work may also include oversight and administration of supply chain/ inventory/ materials management/ warehouse functions of the Public Works Department. Close coordination within Public Works and throughout the City is required, as is a thorough understanding of construction and maintenance practices and requirements.

Positions allocated to this classification report to a designated supervisor and work under limited supervision. Work in this class is distinguished from other classes by its emphasis on management of staff, budget and contracts involved in roadway and stormwater construction, maintenance, warehouse and materials management.

EXAMPLES OF WORK *

*This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Depending on area(s) of assignment:

Administrative Operations:

Responsible for management of the Public Works Operations Division’s warehouse and materials management staff and activities.

Oversees or conducts the preparation and management of the division’s contractual agreements between the city and vendor agencies.

Manages and administers the division’s Progression-through-Training programs (PTTP). Coordinates with Supervisors to ensure that PTTP guidelines are adhered to and employees are progressed in a fair and timely manner. This shall include the initiation, tracking and follow-through of all Human Resources activities related to PTTP, and may also include significant involvement in any program changes.

Prepares cost estimates, specifications, requisitions and authorization of materials, equipment and supplies needed by the division.

Administers and coordinates the preparation and/or review of division job descriptions with Human Resources (HR), and initiates and assists with division staffing assessments or labor distribution with HR. Maintains and develops reports from the division’s management information systems (automated or manual), communicates trends, conditions and other findings which may impact budget, staffing and other resources of the division.

Conducts and reviews operational assessments for field crew scheduling; productivity and performance/production/efficacy measures to ensure optimization of resources. Participates in annual, semi-annual and quarterly budget reviews, assisting in the monitoring of expenditures and labor distribution; including the independent development of same as needed.

Field Operations:

Responsible for oversight and management of the Public Works Operations Division’s roadway and stormwater infrastructure staff and work activities; this includes developing or overseeing the development of weekly, monthly and or quarterly work plans.

Directs or conducts the preparation of cost estimates and time tables on maintenance and new construction projects; prepares specifications, authorizes requisition of materials and supplies needed for project completion.

Participates in and serves as the Operations division representative to plan review and plan development activities including but not limited to reviewing and providing comments at phase reviews, attending pre-construction meetings, attending close-out meetings, etc.

Compiles labor, equipment and material records submitted by supervisory staff to produce benchmarking, quarterly and Stormwater activity reports.

Is actively involved in field operations conducting routine reviews of on-going work including providing direction and guidance to field staff on method of work, staging, schedule and materials.

Oversees the construction and maintenance of designated facilities and grounds performed by city or contract staff preparing inspection or findings reports as needed.

Responds to citizen complaints and requests for maintenance and repair of City buildings, streets, grounds, and/or facilities.

General Duties Performed in Both Areas:

Plans and supervises work of assigned staff in a manner conducive to full performance and high morale.

Recommends selection, promotion, discharge, and other appropriate personnel actions.

Processes timesheets and maintains annual/sick leave records.

Conducts regular and periodic performance reviews of subordinates.

Coordinates the use of available equipment to obtain optimal usage, effective and efficient utilization of all staff.

Periodically checks work projects for compliance with specifications, work schedules, and safety precautions.

Prepares annual estimates of expenditures, maintains budgetary and inventory controls and makes recommendations to management.

Review and responds to correspondence from City employees, vendors and the general public.

Prepares reports and presentations in a timely manner.

Works with other division managerial staff to prepare the division’s project management plans.

Required to respond under emergency condition.

Participates in administration of labor agreements.

Studies areas needing improvement and makes recommendations concerning such.

Attends work on a continuous and regular basis.

NON-ESSENTIAL JOB FUNCTIONS

May act in the absence of supervisor.

Performs other related work as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Bachelor degree from an accredited college or university in Engineering, Construction Management, Business Administration, Public Administration or a closely related field and a combined total of four(4) years of administrative operations or field operations maintenance experience to include at least one year of experience in the construction and maintenance of roadway or stormwater/drainage systems, and at least two(2) years of experience which involve supervisory or management level experience;

Or an Associate degree from an accredited college or university with course work in Engineering, Construction Management Business Administration, Public Administration or a closely related field and six (6) years of administrative operations or field operations maintenance experience at least one of which much be in the construction and maintenance of roadway or stormwater/drainage systems and at least, two (2) years of experience which involve supervisory or management level experience;

Or Graduation from high school or possession of an acceptable equivalency diploma and eight (8) years of administrative operations or field operations maintenance experience to include at least two years of experience in the construction and maintenance of roadway or stormwater/drainage systems and at least two (2) years of experience which involve supervisory or management level experience.

Or an equivalent combination of education, training, and experience that provides the requisite knowledge, skills and ability for the position.

CERTIFICATES OR LICENSES

Licenses

Valid US Driver License required on appointment. Valid Florida Driver License required within thirty (30) days of start date and at all times while employed in this classification.

Certifications

None.

KNOWLEDGE, SKILLS AND ABILITIES

Depending on area of assignment:

Considerable knowledge of the principles, practices, methods, equipment, and materials utilized in public works construction and maintenance activities

Ability to plan and supervise work of skilled, semi-skilled and professional staff in a manner conducive to full performance and high morale.

Strong project and contract management, scheduling, resource management and organizational skills to plan, prioritize, multi-task and independently execute projects/tasks within specific deadlines while maintaining flexibility.

Ability to plan, organize and direct the activities in the areas of responsibility and anticipate their impact on city government as well as the general public.

Ability to analyze problems, exercise sound judgment, arrive at fact-based, practical conclusions and make sound business decisions.

Ability to work under stress, with frequent interruptions and with tight and often changing deadlines.

Knowledge of the principles and practices of civil engineering, and construction management.

Ability to plan, coordinate, implement, and supervise work projects.

Considerable knowledge of the hazards and safety precautions to be observed in construction and maintenance projects.

Ability to develop long- and short-term plans and programs and to evaluate work accomplishments.

Ability to identify actual and potential problems, and to develop strategies to eliminate, minimize and mitigate them.

Excellent written and oral communication skills as demonstrated by the ability to articulate complex information and issues clearly and concisely, including the ability to make presentations to large and small groups of diverse audiences.

Demonstrates a strong customer orientation.

Ability to prepare and maintain records, reports and work requests.

Strong interpersonal skills as demonstrated by the ability to interact collaboratively and productively and to build effective relationships with individuals of diverse backgrounds, including City staff, local, state and national organizations and the general public.

Ability to engage and lead staff to achieve organizational objectives.

Ability to communicate clearly, both verbally and in writing.

Demonstrated working knowledge of personal computers and related departmental software.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

To perform this job successfully, and individual must possess certain physical abilities and be able to withstand work related environmental conditions.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is often required to sit for prolonged periods of time.

Work requires physical strength and agility sufficient to safely perform all essential functions.

Work may require the use of personal protection equipment including hearing, eye, foot, hand and head protection.

WORK ENVIRONMENT

Work may require working outside regular business hours, including nights, weekends, and holidays.

Work may require performance of tasks outdoors under varying climatic conditions.

Work may require performing tasks in and around heavy traffic.

Work may require exposure to hazardous conditions and noxious chemicals.

Work may require exposure to prolonged high noise levels.

Note:

May Require Assessment(s).

May fill multiple positions.

May establish an eligibility list.

Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.

All ‘regular’ employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fi tness centers, tuition reimbursement, on-site medical staff and a wellness program to keep you healthy and happy.

Please note; benefits are not available for temporary employees.

The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD/TTY at 352-334-2292.

Veterans are encouraged to apply. Veterans’ Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans’ Preference. State of Florida residency is not required for Veterans’ Preference.

If you are unable to apply online due to a disability, contact recruiting at [e-mail] or by calling 352-334-5077.