Assistant Office Manager - Long Island Radio

Cox Media Group, LLC.; New York (NY); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off

Paid holidays

Parental leave

Employee assistance program

Job summary

Cox Media Group on Long Island is seeking an proactive Office Manager – Assistant to keep our fast-paced broadcast office organized, supported, and welcoming. You will assist leadership, Sales, and other departments, handling multiple priorities with confidentiality and professionalism.

This on-site role provides administrative, operational, and front-office support, including scheduling, travel coordination, supplies, reception, and cross-functional project assistance to keep the team efficient

Qualifications

• High proficiency in MS Word, Excel, PowerPoint and Outlook.
• Ability to adapt to new technology and follow best practices.
• Must maintain the highest level of confidentiality.
• Ability to multitask, prioritize, and work independently.
• Excellent organizational skills and attention to detail.
• Strong communication skills for professional interaction with staff and leaders.

Responsibilities

• Provide administrative support to local leadership, including scheduling, travel planning, expenses, correspondence, reporting, and presentation prep.
• Manage day-to-day office operations: supplies, vendor coordination, shipping, mail, and general organization.
• Oversee front-office functions: greeting visitors, calls, coverage, and maintaining a welcoming environment.
• Support Sales and other departments with meetings, materials, reporting, and internal communications.
• Coordinate staff meetings and team-building events, including logistics and facilities.
• Coordinate on-air public affairs scheduling, tracking, and documentation.
• Maintain FCC online public files and related compliance documentation.
• Communicate company policies and initiatives consistently and accurately.
• Respond to staff questions and direct employees to appropriate resources.
• Process electronic I-9 documentation for new hires.
• Assist on additional projects and other duties as assigned.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Confidentiality

Attention to detail

Communication

Education

Bachelor's degree or equivalent experience

Job description

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Assistant Office Manager - Long Island Radio

Location:NY-Long Island

Job Title: Assistant Office Manager - Long Island Radio

Position Overview

Long Island Radio at CMG is seeking a proactive, detail-oriented Office Manager - Assistant who will play an important role in keeping our fast-paced broadcast team organized, supported, and running smoothly. This is a great opportunity for someone who enjoys being at the center of daily office activity, supporting a variety of teams, and helping create a professional, welcoming workplace. The ideal candidate is highly organized, service-focused, and comfortable supporting leadership, Sales, and other departments as needed.

This role provides administrative, operational, and front-office support, including office coordination, reception functions, departmental support, public affairs coordination, and compliance-related administrative tasks. The successful candidate will be dependable, collaborative, and able to manage multiple priorities with sound judgment and confidentiality.

This position is considered on-site essential.

Essential Duties and Responsibilities

• Provide administrative support to local leadership, including scheduling, travel coordination, expense submission, correspondence, reporting, and presentation preparation
• Manage day-to-day office operations, including supplies, vendor coordination, shipping, mail, postage, and general office organization
• Manage reception functions, including greeting visitors, answering and directing calls, coordinating front-office coverage, and maintaining a professional, welcoming office environment
• Provide cross-functional support to Sales and other departments as needed, including meeting preparation, client-related materials, reporting, follow-up items, internal communications, and document preparation
• Coordinate staff meetings, team-building events, and other office activities, including logistics, food arrangements, facilities coordination, and related communications
• Coordinate on-air public affairs efforts, including scheduling, tracking, documentation, and related communication needs
• Maintain FCC online public files and support related compliance documentation
• Support communication and consistent application of company messages, policies, procedures, and corporate initiatives
• Respond to staff questions and direct employees to appropriate resources as needed
• Process electronic I-9 documentation for new hires
• Support additional projects and other duties as assigned

Minimum Qualifications

• Highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to quickly adapt to new technology solutions and follow established best practices
• Must be able to maintain the highest level of confidentiality
• Ability to prioritize work, manage multiple tasks, and work independently
• Exceptional organizational skills and attention to detail
• Strong spelling, punctuation, grammar, and proofreading skills
• Strong communication skills with the ability to interact professionally with employees, clients, visitors, listeners, and senior leaders

Preferred Qualifications

• Bachelor's degree or equivalent experience preferred
• Knowledge of the broadcast or media industry is a plus

The wage scale for this position is $22.21 per hour. Final compensation for this role will be determined by a variety of factors such as skills, certifications, and relevant work experience.

Benefits for Full-Time roles include:

Comprehensive medical, dental, and vision insurance available to the employee and employee's family (i.e. child, spouse, domestic partner)

Flexible Spending Accounts (healthcare and dependent care) and Health Savings Accounts

Short-term and long-term disability and life insurance (supplemental and accidental, death, and dismemberment)

Participation in CMG's 401(k) plan with generous company match and both pre-tax and Roth options

Full-time hourly employees are eligible to earn up to 176 hours of PTO inclusive of paid sick and safe time under applicable law

Part-time employees will receive one hour of paid sick leave for every 40 hours worked

Up to eight (8) paid holidays & two (2) floating holidays throughout calendar year 2026

Up to two (2) weeks of paid parental leave

Employee assistance program

All other benefits required by applicable law

About Cox Media Group

CMG Media Corporation (d/b/a Cox Media Group) is an industry-leading media company with unparalleled brands, award-winning content, and exceptional team members. CMG provides valuable local and national journalism and entertainment content to the people and communities it serves. The company's businesses encompass 17 high-quality, market-leading television brands in 9 markets; 45 top-performing radio stations delivering multiple genres of content in 9 markets; and numerous streaming and digital platforms. CMG's TV portfolio includes multiple primary affiliates of ABC, CBS, FOX, NBC, Telemundo and MyNetworkTV, as well as several valuable news and independent stations. For more information about CMG, visit www.coxmediagroup.com

CMG is a special place. Here, we rely on our winning mindset and deep expertise to find creative solutions, think differently, and work together to positively impact the people and communities we serve. It's where we connect and inspire diverse audiences every day and everywhere with our unmatched content, products, services and people.

At CMG, we take pride in our collaborative and open environment, where everyone feels valued, seen and heard. Our shared commitment to living our company's core Values - Teamwork, Integrity, Quality and Fiscal Responsibility - propels us every day, in everything we do. We encourage you to explore #LifeAtCMG, where you can bring your best, authentic self to work, think boldly and make a difference.

If you are currently a CMG employee, please log into THRIVE to access our internal career center.

Nearest Major Market: Long Island
Nearest Secondary Market: New York CIty

CMG is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, veteran status, disability, genetic information, or any other characteristic protected by applicable law.