Assistant Mortgage Officer (Multifamily & Affordable Housing Lending)

The Community Preservation Corporation; Buffalo (NY); On-site; USD 75,000 - 86,000; Full time

Benefits offered by this job

Competitive pay

401(k) match

Medical benefits

Commuter benefits

Paid time off

Tuition assistance

Work from anywhere weeks

Summer Fridays

Collaborative spaces

Community service days

Employee development

Job summary

The Community Preservation Corporation, Buffalo, is seeking a hybrid Assistant Mortgage Officer to support due diligence, closing and conversion of multifamily loans. You’ll prepare closing packages, order third‑party reports, review appraisals and track loan status with mortgage officers and PSD.

Undergrad degree and 1–2+ years in loan processing required; strong MS Office skills and attention to detail are essential. This role offers competitive pay and a collaborative, mission‑driven culture.

Qualifications

• Undergraduate degree with 1–2+ years of loan processing and documentation experience preferred.
• Understanding of multifamily loan processing and documentation a strong plus.
• Comprehension of mortgage offering elements and steps necessary to close a deal.
• Strong proficiency in Microsoft Word, Excel and PowerPoint.
• Analytical ability and clear communication throughout due diligence and closing readiness.

Responsibilities

• Prepare closing and related packages for Construction and Permanent Loans, Freddie Mac, and SONYMA submissions.
• Order, review and track third‑party reports; prepare environmental report memos; review contracts and insurance binders for closing/conversions.
• Review loan applications and conduct due diligence on borrowers and development teams.
• Prepare term sheets and commitment letters with mortgage officers after loan approvals.
• Oversee scanning of documents to Navigator document management system.
• Perform market research as needed for projects.
• Maintain and update Loan Pipeline status.
• Coordinate closings with Borrowers, PSD, and Officers; provide closing checklists and track items to completion.
• Participate in conference calls regarding closings and schedule closing dates.
• Maintain contact lists with External Affairs and mortgage officers; coordinate events and sponsorships.
• Order supplies, process invoices, expense reports; arrange travel and staff meetings.
• Maintain office files and attendance records; prepare monthly expense reports.
• Perform other administrative duties as required.

Skills

Loan processing

Documentation

Microsoft Word

Microsoft Excel

PowerPoint

Communication

Teamwork

Time management

Initiative

Customer service

Education

Undergraduate degree

Tools

Navigator DMS

Office software

Job description

About Us:

The Community Preservation Corporation (CPC) believes stable and sustainable affordable housing is the foundation of strong communities, and we strive to contribute to comprehensive neighborhood revitalization through our lending and partnerships. A nationally recognized leader in affordable housing finance, CPC has provided a consistent source of capital to underserved housing markets throughout New York State since our inception in 1974.

Today, CPC stands as the largest CDFI solely committed to investing in multifamily housing, having invested more than $15 billion to finance the creation and preservation of more than 230,000 units of quality housing in neighborhoods across New York State and beyond. CPC has a robust construction lending platform, a mortgage bank, and equity and impact investment platforms that focus on our three goals: Expanding Affordable Housing, Closing the Racial Wealth Gap and Investing in the Green Economy.

As a member of our team, you'll have the opportunity to work on impactful projects that make a real difference in people's lives. We're looking for talented individuals who are passionate about our mission and share our values of commitment, respect, excellence, accountability, and collaboration.

Role Summary:

The Assistant Mortgage Officer assists officers by providing due diligence support for the origination, closing, and conversion of multifamily loans. Responsible for ensuring all necessary loan documents are accurate and delivered to the Portfolio Services department in a timely manner. Order third party reports (credit, appraisal, engineering and environmental) and process invoices for payment. Report on status of loans for closing/conversion readiness and act as Office Manager for the Central Region/Syracuse field office.

What You’ll Do:

• Prepare closing and other related packages including: Construction and Permanent Loans (including conversions), Freddie Mac, and SONYMA for submission to the Portfolio Services department.

• Order, review and track third party reports. Prepare environmental report memos. Review construction contracts, insurance binders and other items needed for closing/conversions.

• Review loan applications and complete due diligence on Borrower and their development teams such as reference and credit checks.

• Prepare term sheets and commitment letters in cooperation with mortgage officers after the approval of loans. Review SONYMA commitments after they are issued for pension fund permanent loans.

• Oversee scanning of documents to document management system (Navigator).

• Perform market research as needed for individual projects.

• Maintain and frequently update Loan Pipeline status.

• Work with Closings Coordinator, Borrower and their team, and Mortgage Officer to complete the closing package. Provide loan closing checklists, and update items as they are received until the closing file is complete.

• Participate in conference calls regarding all loan closings and work with Borrower and PSD to schedule closing dates.

• Work with the External Affairs Department and mortgage officers to maintain contact lists, schedule and coordinate events, conferences and sponsorships and purchase event tickets.

• Act as Office Manager to order supplies, process invoices and expense reports, schedule travel, staff meetings, and perform other administrative duties, as required.

• Maintain all office administrative and project files.

• Keep office attendance records and report monthly to the CPC Central Office.

• Prepare monthly Mortgage Officer’s American Express Expense Reports.

• Perform other administrative duties, as required.

Skills and Experience:

• Undergraduate degree with 1-2+ years of experience in loan processing and documentation preferred

• Understanding of multifamily loan processing and documentation a strong plus

• Comprehension of the elements of a mortgage offering, and a clear understanding of the steps necessary to successfully close a deal.

• Strong proficiency in Microsoft Word, Excel and PowerPoint.

• Analytical Ability – Applies strong analytical ability to loan processing, documentation, due diligence, and closing/conversion readiness.

• Communication Skills – Uses superior communication skills to communicate clearly with internal and external parties.

• Customer Service – Provides excellent customer service to borrowers, internal partners, and other stakeholders.

• Teamwork and Collaboration – Successfully works with others as a team, including listening, negotiating and leadership skills.

• Project & Time Management – Multi-tasks and prioritizes responsibilities across loan packages, third party reports, pipeline status, and office administration.

• Initiative – Shows initiative and acts as a self-starter when supporting mortgage officers and office needs.

What We Offer:

• Competitive compensation

• 401(k) retirement plans with employer match

• Medical, dental, and vision benefits for employees and their dependents

• Commuter benefits

• PTO for vacation, personal days, sick leave, holidays, jury duty, bereavement, parental leave, and disability

• Tuition assistance program

• Two “work from anywhere” weeks per year

• Summer Fridays

• Collaborative working spaces

• Service days to support our communities

• Employee development and engagement events

• More about our offerings and culture here

This is a hybrid role where you will work from the Buffalo office two-three days a week. The salary range is $75,000 – $86,000, dependent on experience.

Applicants must be authorized to work in the United States. The Community Preservation Corporation does not provide employment sponsorship of any kind. Candidates are responsible for ensuring they meet all minimum qualifications for the position at the time of application.

The Community Preservation Corporation is an Equal Opportunity Employer and all employment-related decisions including recruitment, selection, evaluation, promotion, compensation, training and termination are made without regard to race, creed, color, national origin, sex, disability, marital status, status as a veteran, sexual orientation or gender identity, or any other protected status.