Assistant Medical Coordinator

PBATS Alumni Group; Atlanta (GA); On-site; USD 70,000 - 100,000; Full time

Job summary

PBATS Alumni Group in the United States seeks a Minor League Medical Coordinator to lead injury management and rehabilitation coordination across affiliate teams. You will oversee medical staff, track injury data, and ensure compliance with MLB concussion policies.

Responsibilities include coordinating rehab plans, managing the training complex, EMR documentation, and ongoing communication with front office and coaching staff throughout the season.

Qualifications

• Experience coordinating medical care for athletes
• Ability to develop rehab and treatment plans with clinicians
• Proficiency in documenting patient data and reports
• Ability to travel to affiliates as needed
• Strong collaboration with coaching and medical staff

Responsibilities

• Compile and send organizational injury reports as directed
• Coordinate rehab player medical referrals
• Assist with medical billing
• Manage budgets/inventory for the complex
• Organize and manage athletic training facilities
• Manage EMR and ensure proper documentation
• Assist in monitoring and communicating player rehab plans
• Travel to affiliates or Dominican Republic academy as needed
• Be available for daily meetings during the season

Skills

Injury rehab planning

Exercise progression

Manual therapy

Data interpretation

Baseball skill integration

Return-to-play management

Tools

EMR system

Pulse dashboards

Hawkin-Dynamics

Job description

To assist in operation of minor league medical program. This includes player care/rehabs, administration and staff development. Will assist in determining department goals, philosophies, programs and protocols. The care and management of the athletes will be a collaboration amongst the following support staff: medical, strength and conditioning, nutrition, mental health and the coaching staff.

• Eric Hrycko – Minor League Medical Coordinator
• George Poulis – Director of Player Health and Major League Head Athletic Trainer

Responsibilities and Skills

Administration

• Compile and send organizational injury reports as directed
• Coordinate rehab player medical referrals
• Assist as needed with medical billing
• Manage budgets/inventory for the complex. Track and manage budgets of affiliate teams
• Organize and manage the complex athletic training room, hydro areas and office space
• Manage the EMR and ensure proper documentation. Audit the system bi-monthly and work with affiliate staff to ensure all documents are present
• Medical Reviews: Assess and communicate medical info on free agents, trade prospects and draft prospects
• Assist as needed with management of player/staff TUEs
• Ensure staff compliance with and awareness of MLB Concussion Policy
• Active monitoring of organization wide player testing protocols

Evaluation, Assessment, Rehab and Monitoring

• Assist with coordination of preseason screenings, physicals and baseline testing, including arranging physicians for spring or draft physicals
• Arrange, organize and refine ROM, shoulder, and grip measurements and how they are used
• Manage and understand data, including dashboards such as Pulse, Hawkin-Dynamics, and internal systems
• Assist with decisions regarding details of player rehabs. Work closely with physical therapist and medical coordinator on the management of injured athletes completing rehabilitation at the Florida complex. Will do daily rehab treatments
• Assist with decisions regarding player injuries and rehabs at affiliate teams
• Be available to travel to affiliates or Dominican Republic academy to assist in overseeing staff
• Assist FCL/extended spring athletic trainer as needed during the season

Skills and competency must be demonstrated in the following areas:

• Exercise/Movement Progressions: Utilize management strategies that address the athlete between the continuum of an acute injury to their full participation in games. Be able to address both site specific and global components to the injury when prescribing exercise and movement progressions.
• Manual Therapy: Implement various hands on skills and techniques to help assist with the rehabilitation process, including soft tissue techniques, dry needling, joint mobilization/manipulation, and IASTM.
• Running Progressions (Linear and Change of Direction Ability): Initiate and oversee the return to running and dynamic movement patterns that the athlete needs to perform during their progression.
• Work Capacity/Energy Systems Development: Plan and adjust rehabilitation programming based on the energy system demands being trained or utilized.
• Baseball Skill Integration: Integrate with the coaching staff regarding all baseball specific activities, including throwing, hitting, defensive skills and base running.
• Modalities and Recovery Strategies: Apply various modalities and recovery options that help to manage both local tissue recovery and global recovery.

Professional Development

• Mentor minor league athletic trainers and help them stay up to date on current rehabilitation, treatment and evaluation principles
• Coordinate goals and development opportunities for medical staff
• Maintain frequent communication with affiliate staff and encourage a positive, progressive atmosphere
• Read current scientific literature in the fields of sports medicine, sports performance, recovery, nutrition, manual therapy, health and any other relevant field
• Attend seminars, symposiums and conferences to further education in topics relevant to the management of injured baseball players
• Develop and arrange educational opportunities for the medical and strength staffs

Communication

• Be available via phone at all times, within reason
• Manage relationships with affiliate team physicians and other medical contacts, and coordinate physician visits and outside services for rehab players
• Communicate with front office when medical coordinator is unavailable or when directed
• Minor League Rehabilitation Players: Update the Minor League Medical Coordinator, Minor League Physical Therapist, Strength and Conditioning Coordinator and Assistant Strength and Conditioning Coordinator about all players currently under your care for rehabilitation, along with any physician involved in the plan of care. Expect daily meetings during the season.
• Major League / 40-man Rehabilitation Players: Update the Major League Medical Staff, Major League Strength and Conditioning Staff, Minor League Medical Coordinator, Assistant Minor League Medical Coordinator, Strength and Conditioning Coordinator and Assistant Strength and Conditioning Coordinator about all players currently under your care for rehabilitation, along with any physician involved in the plan of care.
• Additional Staff: Communicate with affiliate Athletic Trainers and Strength and Conditioning Coaches when a player from the rehabilitation group travels to an affiliate to complete baseball activities, complete a rehab assignment or becomes activated from the Injured List. Also communicate to the coaching staff regarding any player rehabilitation plans relevant to them.
• Offseason Check Ins: Organize offseason contact with all players in the organization and communicate this information with the medical coordinator and front office.

Departmental Integration

Strength and Conditioning

• Minor League Strength and Conditioning Coordinator
• Minor League Assistant Strength and Conditioning Coordinator
• Performance Nutritionist (Eric Tucker)

Mental Health

• EAP Director (Chase Morris)

Coaching Staff

Coaching Staff integration as directed by supervisors.

• Director of Player Health and Head Athletic Trainer (George Poulis)
• Assistant Athletic Trainer (Jeff Stevenson)
• Assistant Athletic Trainer (Nick Flynn)
• Head Physical Therapist (Marcus Ahrens)
• Assistant Physical Therapist (Jeremiah Randall)
• Head Strength and Conditioning Coach (Brad Scott)
• Assistant Strength and Conditioning Coach (Paul Howey)