Assistant Manager, M/W/DBE Contract Compliance

Metropolitan Transportation Authority (MTA); New York (NY); Hybrid; USD 78,000 - 88,000; Full time

Job summary

Metropolitan Transportation Authority (MTA) seeks an Assistant Manager, MWDBE Contract Compliance to manage MWDBE and DBE reporting for federal and state-funded contracts. The role oversees awards, closeout activities, and MWDBE participation compliance.

The position requires a BA/BS with 3+ years in project management, contract compliance, and reporting, plus proficiency in Excel, Word, PowerPoint, and Power BI. Telework is available one day per week.

Qualifications

• Bachelor’s degree in Business/Finance or Statistics.
• 3+ years in project management and report management, preferably in finance.
• 3+ years in contract compliance-related experience.

Responsibilities

• Generate accurate semiannual FTA reports per 49 CFR Part 26.
• Prepare NYS/ESD reports per Article 15-A of NYS Executive Law.
• Develop MWBE/DBE financial data reports for committees.

Skills

Excel

PowerPoint

Word

Power BI

Education

BA/BS in Business Management, Accounting, Finance, or Statistics

MA/MS in Business Administration

Tools

None

Job description

Job Title: Assistant Manager, M/W/DBE Contract Compliance

Department/Div: Diversity & Civil Rights

Supervisor: Senior Director MWDBE/SDVOB Ops & Tech Sup

Work Location: 2 Broadway, New York, NY 10004

Hours of Work: 9:00 am - 5:30 pm (7.5 hours/day, or as required)

Full/Part-Time: Full

Salary Range: $78,436 - $88,241

Deadline: Until filled

This position is eligible for telework, which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

Opening: The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

Job Summary

This position is responsible for managing and reporting MTA's contract awards, close out activities, and the level of MWDBE participation in MTA's federal and state-funded contracts. These reporting requirements are pursuant to federal and state laws and regulations.

Responsibilities:

• Under the direction of M/W/DBE Contract Compliance management, generates accurate and timely semiannual reports to the Federal Transit Administration (FTA) in accordance with 49 CFR Part 26
• Under the direction of M/W/DBE Contract Compliance management, generate accurate and timely Quarterly New York State/Empire State Development Corporation (NYS ESD) reports in accordance with Article 15-A of the New York State Executive Law
• Compile and generate MWBE and DBE financial data reports for presentation to the Diversity Committe e and Capital Program Oversight Committee of the MTA Board
• Generate ad hoc reports and conduct research and research projects in response to requests from IG’s Office, NYS Audits, etc., as needed
• Scrutinize data for inconsistencies, errors, or omissions, and in consultation with M/W/DBE Contract Compliance management, advise MTA agencies regarding corrective actions, as appropriate
• Work conjunctively with M/W/DBE Contract Compliance management in the continued development, implementation, and maintenance of computerized MWBE/DBE database.
• Verifies subcontractor’s and/or contractor’s M/W/DBE certification. Manages the development and organization of contract compliance files.
• Interacts with procurement and contractors to keep current on reporting, changes, and developments.
• Reviews all agency requisition/requirements for goods and services and enters information into the New York State Contract system.
• Develop PowerPoint presentations and Power BI dashboards as directed by M/W/DBE Contract Compliance management.
• Perform other duties and assist when necessary
• Performs other duties as assigned
• Complies with all policies and standards
• May be required to work hours outside regular work hours, as applicable
• Observes the work performed by contractors, as applicable
• Reviews invoices and approves them if the work has contractual standards, as applicable
• Addresses performance issues with the contractor when possible, as applicable
• Escalates issues to other parties when needed, as applicable

Required Knowledge/Skills/Abilities:

• Proficiency in Excel, Word, and PowerPoint.

Required Education and Experience:

• Bachelor’s Degree in Arts/Sciences (BA/BS) in Business Management, Accounting, Finance, or Statistics.
• Minimum 3 years of experience in project management and report management, preferably in finance.
• Minimum 3 years of contract compliance-related experience.

The Following is/are preferred:

• Master’s degree in Arts/Sciences (MA/MS) in Business Administration.
• Knowledge of and familiarity with the federal and state reporting requirements.
• Understanding of procurement and procurement processing.
• Proven ability in the interpretation of financial data.
• Requires excellent analytical skills and the ability to multitask.
• The incumbent is required to successfully work with all operating agencies, the Business Service Center, and consultants.
• A large amount of underlying data needs to be obtained and synthesized in a fairly short amount of time. This data also needs to be analyzed, and its accuracy needs to be assured prior to preparing reports for submittal to federal and state agencies. This requires the incumbent to be a self-starter, highly organized, and proficient in databases and database management.
• Additionally, the incumbent must effectively, efficiently, and productively manage the generation of the requisite reports.
• Agency-wide and MTA procurement staff and Department of Diversity and Civil Rights staff.

Other Information

May need to work outside of normal work hours (i.e., evenings and weekends)

Travel may be required to other MTA locations or other external sites.

According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.