Assistant Manager - HR, Panoli

Coats Group plc; Indiana (PA); On-site; USD 70,000 - 85,000; Full time

Job summary

A manufacturing company based in Pennsylvania seeks an HR professional to manage compliance and operations. Candidates should have an MBA/PGDM or MSW with 6–7 years of experience and a strong background in labor laws. Responsibilities include addressing contractor issues, ensuring compliance, and supporting HR operations. This is a full-time position offering competitive compensation.

Qualifications

• 6–7 years of relevant experience in a manufacturing environment.
• Strong knowledge of labour laws and compliance.
• Experience in payroll processing and statutory compliances.

Responsibilities

• Address contractor issues related to wages and documentation.
• Guide new contractors on company rules and expectations.
• Ensure compliance with the Contract Labour Act.

Skills

Problem solving

Communication

Attention to detail

Education

MBA/PGDM or MSW

Job description

Responsibilities

• Address contractor issues related to wages, payslips, and documentation.
• Ensure timely renewal of Workmen Compensation (WC) policies and Labour Licenses.
• Guide new contractors on company rules, policies, and expectations.
• Validate and clear monthly invoices and statutory submissions (PF, Bonus, Leave).
• Ensure compliance with the Contract Labour Act; maintain documentation for audits.
• Coordinate monthly attendance sharing with vendors for billing.
• Verify canteen invoices against internal data and process for payment.
• Collaborate with the Procurement team for timely renewal of Work Orders.
• Liaise with G4S and other security agencies for manpower availability and issue resolution.
• Maintain documentation of new contract labour (age verification, enrolment, joining formalities, additions/deletions in SF).

Legal & Statutory Compliance:

• Ensure timely submission of returns:
  • Quarterly: Employment Return (ER-I), OT Exemption
  • Half-Yearly: Labour Welfare Fund
  • Annually: Bonus Return, ICC Return, Holiday List
• Maintain all statutory registers as per the Factory Act.
• Track and close tasks via Komrisk portal to ensure 100% compliance.
• Support workers in PF withdrawals, pension claims, and death benefits within defined timelines.
• Process and pay Professional Tax and Provident Fund on time; generate PF challans.
• Ensure timely renewal of Factory License and canteen compliance.
• Represent the company in conciliation, labour court cases, and PF 7A hearings.

HR Operations & Support:

• Drive workforce planning and hiring through NAPS & FTC routes.
• Execute Confirmation process and obtain required approvals.
• Implement employment models involving Apprentices, Trainees, and Confirmed staff; manage FTC renewals or exits.
• Recruit Trade Apprentices and process contracts via the apprenticeship portal.
• Support PMS process: monthly data collation, annual review facilitation with HODs/Plant Manager, preparation of increment letters and salary revision sheets.

Payroll & Employee Settlement (Panoli):

• Ensure on-time remittance of all statutory payments with 100% compliance.
• Process Full & Final Settlements for separated employees.
• Prepare and process annual LTA payouts for executives and managers.
• Ensure smooth payroll integration and zero salary-related grievances.

Administration:

• Implement and support new Visitor Management Systems (VMS).
• Process gratuity reimbursements for exited employees.
• Organize monthly meetings with Unions, Canteen Committee, and Works Committee.
• Support HR team in coordination of employee welfare events.
• Prepare and report monthly HRIS.
• OHC (Occupational Health Centre) Management.
• Security Management, Canteen Management
• Coordinate hotel and cab bookings for visitors.

Employee Relations:

• Union Management
• Support CBA/LTA on closure
• Maintain harmonious industrial relations through grievance handling mechanisms.
• Implement and manage Grievance Register; ensure timely redressal.
• Conduct regular one-on-one and group connects with shop floor employees across all levels.

Audit & Documentation:

• Prepare documentation for Government Audits (PF, Labour Department, Factory Office, etc.).

Lead documentation for internal audits such as KFC Audit, IMS Audit, GIA, GRS, Social & Customer Audits.

Qualifications & Experience:

• MBA/PGDM, MSW.
• 6–7 years of relevant experience in a manufacturing.
• Strong knowledge of labour laws and contract labour compliance.
• Industrial Relations & stakeholder management.
• Payroll processing and statutory compliances knowledge.
• Good communication, documentation, and vendor coordination skills.
• Proactive problem solver with attention to detail.