Assistant Manager, Behavioral Health - Adult Team

Kaiser Permanente; Pleasanton (CA); On-site; USD 120,000 - 170,000; Full time

Job summary

Kaiser Permanente in Pleasanton is seeking a Behavioral Health Supervisor to lead a multidisciplinary team, oversee client care, and ensure high-quality clinical services. You will coach staff, coordinate schedules, and implement evidence-based treatment plans.

Responsibilities include maintaining documentation, ensuring regulatory compliance, evaluating program outcomes, and guiding staff through complex cases.

Qualifications

• Masters degree in Psychology or Counseling with 2+ years behavioral health experience.
• National Provider Identifier required at hire.

Responsibilities

• Lead and train team on care processes and protocols.
• Monitor team performance and service quality; provide feedback and development.
• Coordinate schedules and ensure documentation and reporting compliance.
• Support care referrals and maintain regulatory adherence.

Skills

Leadership

Clinical supervision

Communication

Mentoring

Compliance management

Documentation

Team building

Strategic thinking

Decision making

Problem solving

Education

Masters degree in Psychology or Counseling

Tools

Electronic Health Records

Clinical assessment tools

Compliance software

Job description

Job Summary:

Trains team to conduct assessments and provide diagnoses. Supervises team members and provides feedback, helps team to communicate to share results, discuss treatment plans, and provide resources. Monitors others assessment of urgent, high-risk clinical situations. Leads team to advocate for members/patients, address care issues, implement feedback, and/or investigate complaint resolutions, provides training and resources to team, ensuring a high-quality care experience, and reviews and confirms the teams referral to the appropriate services, and reviews information shared with providers. Monitors the teams quality and effectiveness in executing programs and recommends adjustments, trains team on systems and processes and encourages them to identify areas of improvement for programs, and manages provider schedules. Trains team on guidelines as well as regulatory policies, standards, and procedures, consulting with Compliance when necessary, and ensures team members complete documentation, records, and reports according to regulations. NOTE: In addition to supervisory and administrative responsibilities, this role may also be responsible for providing direct psychotherapeutic services to individual patients and/or patient groups as assigned.

Essential Responsibilities:

• Recommends developmental opportunities for others; builds collaborative, cross-functional relationships. Solicits and acts on performance feedback; provides team members with feedback; and mentors and coaches to drive performance improvement. Pursues professional growth; provides training and development to talent for growth opportunities; supports execution of performance management guidelines and expectations. Implements, adapts, and stays up to date with organizational change, challenges, feedback, best practices and processes. Fosters open dialogue, supports, mentors, engages, and motivates team members on collaboration. Delegates tasks and decisions as appropriate; provides appropriate support, guidance and scope.
• Supervises and coordinates daily activities of designated work team or unit by monitoring the execution and completion of tactical action items and work assignments; ensures all policies and procedures are followed. Aligns team efforts and standards, and measures progress in achieving results; determines and carries out processes and methodologies; resolves escalated issues as appropriate. Develops work plans to meet business priorities and deadlines; coordinates, obtains and distributes resources. Removes obstacles that impact performance; identifies and recommends improvement opportunities; influences teams to execute in alignment with operational objectives.
• Maintains effective client care by: leading team to advocate for members/patients, address care issues, implement feedback, and/or investigate member/patient complaint resolutions, recommending alternate solutions when necessary; providing training and resources to team regarding member/patient care experience, ensuring a high-quality member/patient care experience and service; and reviewing and confirming the teams referral of members/patients to the appropriate services, and reviewing information shared with providers.
• Leads compliant services by: training team on organizational, state, and federal guidelines as well as regulatory policies, standards, and procedures to ensure compliance, consulting with Compliance when necessary; and providing guidance to ensure team members complete written and electronic documentation, records, and reports according to department, federal, and state regulations.
• Ensures high quality counseling services by: supervising team members during psychological/behavioral interventions and providing feedback; helping team to communicate with patients, members, or families to share results, discuss treatment plans, and provide resources in an empathetic and supportive way; and monitoring others assessment of urgent, high-risk clinical situations (e.g., crisis, suicidal), ensuring team provides appropriate interventions and prompt resolutions.
• Leads patient evaluations and diagnoses by: training team to conduct member/patient assessments and mental health evaluations to provide diagnoses and develop and implement evidence-based treatment plans and approaches for identified diagnoses (e.g., individual, family, and group therapy) according to established methods.
• Leads program development and management by: monitoring the teams quality and effectiveness in executing therapy programs (e.g., in-/out-patient psychotherapy, chemical dependency) and recommending adjustments to improve impact of services; training team on systems and processes for outcome management and encouraging them to identify areas of improvement for clinical treatment programs, designs, or protocols; and maintaining and managing provider schedules and templates.

Knowledge, Skills and Abilities: (Core)

• Ambiguity/Uncertainty Management
• Attention to Detail
• Business Knowledge
• Communication
• Constructive Feedback
• Critical Thinking
• Cross-Group Collaboration
• Decision Making
• Dependability
• Diversity, Equity, and Inclusion Support
• Drives Results
• Facilitation Skills
• Health Care Industry
• Influencing Others
• Integrity
• Leadership
• Learning Agility
• Organizational Savvy
• Problem Solving
• Short- and Long-term Learning & Recall
• Strategic Thinking
• Team Building
• Teamwork
• Topic-Specific Communication

Knowledge, Skills and Abilities: (Functional)

• Acts with Compassion
• Behavioral Health Practice Protocols and Guidelines
• Behavioral Health Treatment
• Business Documentation
• Clinical Consultation and Supervision
• Clinical Quality Expertise
• Compliance Management
• Conflict Resolution
• Curriculum Development
• Interpersonal Skills
• Legal And Regulatory Requirements
• Medical History
• Mentoring and Coaching
• Psychological Assessments and Diagnostics
• Psychology Knowledge

Minimum Qualifications:

• Minimum one (1) year of experience in a leadership role with or without direct reports.
• Minimum two (2) years of experience in treatment planning.
• Masters degree in Psychology, Counseling, Social Work or related field AND minimum two (2) years of experience in behavioral health or other relevant healthcare field.
• National Provider Identifier required at hire
• Psychologist License (California) required at hire OR Board Certified Behavior Analyst required at hire OR Licensed Clinical Social Worker (California) required at hire OR Licensed Marriage and Family Therapist (California) required at hire OR Licensed Professional Clinical Counselor (California) required at hire

Preferred Qualifications:

• Two (2) years of experience working directly or indirectly with individuals with behavioral health conditions.
• Six (6) months of experience working with a labor-represented workforce.