Assistant General Manager

Actionlife; San Francisco (CA); On-site; USD 150,000 - 160,000; Full time

Benefits offered by this job

Free parking

Monthly cell stipend

Free monthly dry cleaning

Health benefits

401(k) match

Job summary

Action Property Management in San Francisco seeks an Assistant General Manager to support the General Manager in daily operations of the association. You will liaise on community information and member services, and help train and supervise concierge and security staff.

Compensation is $150k–$160k per year, with 100% paid health benefits and 401(k) match, plus perks like free parking, monthly cell stipend, and dry cleaning.

Qualifications

• 5 years of experience in luxury hospitality, incl. 3+ years in department head roles; HOA or property management preferred.
• Must be at least 18 years old; pre-employment background check and drug screening.
• High School diploma required; bachelor's degree in hospitality, business or related field preferred.

Responsibilities

• Manage office operations, including correspondence, scheduling, and supply orders.
• Assist with Association Board of Directors meeting preparations, including agendas, notices, reports, and minutes.
• Maintain vendor files, insurance certifications, and compliance records.
• Update profiles, calendars, contracts, website, and communication platforms.
• Process utility charges and coordinate billing with Accounts Receivable.
• Support the GM with Action List updates and other tasks.
• Conduct routine inspections of common areas and create work orders.
• Review daily reports and ensure proper filing and distribution.
• Liaise with the Architectural Review Committee; schedule meetings, take minutes.
• Communicate with homeowners regarding construction approvals, monitor progress, deposits/refunds.
• Coordinate inspections and sound testing; address resident concerns and complaints.
• Issue access devices and assist new owners with registration.
• Supervise, train, and schedule onsite team members; provide backup support.
• Process accounts receivable and service charge forms; review invoices and past-due balances.

Skills

Hospitality leadership

Team management

Communication skills

Operations coordination

Education

Bachelor's in hospitality or business

Job description

Who We Are

With a legacy spanning four decades, Action Property Management has become the premier choice for homeowner’s association management. Founded in 1984, Action began with a single client and a vision to elevate ethical and professional standards in the HOA industry. Our unwavering commitment to integrity, and professionalism coupled with our core values of excellence, innovation and care for people, continues to define us. Today, as the largest privately owned HOA management company in the West, we proudly serve over 300 communities across 9 offices. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live.

Job Summary

The Assistant General Manager (AGM) supports the General Manager in all aspects of the daily operations of the association. The AGM acts as a liaison related to community information and member services and assists in the training and supervision of the concierge and security staff members.

Compensation: $150k-160k/year, plus 100% fully paid health benefits, 401 k match,

Additional Perks: Free parking, monthly cell stipend, and free monthly dry cleaning

• Manage office operations, including correspondence, scheduling, and supply orders.
• Assist with association Board of Directors meeting preparations (monthly and quarterly), including agendas, notices, reports, and meeting minutes.
• Maintain vendor files, insurance certifications, and compliance records.
• Update the associations profiles, calendars, contracts, website, and communication platforms.
• Process utility charges and coordinate billing with Accounts Receivable.
• Support the GM with Action List updates and other tasks as assigned.
• Conduct routine inspections of common areas and create work orders as needed.
• Review daily reports and ensure proper filing and distribution.
• Liaise with the Architectural Review Committee, schedule meetings, and take minutes.
• Communicate with homeowners regarding construction approvals, monitor progress, and handle deposits/refunds.
• Coordinate inspections and sound testing as needed.
• Address resident concerns and complaints.
• Issue access devices and assist new owners with registration.
• Supervise, train, and schedule the onsite team members.
• Provide backup support for team members when needed.
• Process accounts receivable and service charge forms.
• Review and approve invoices and follow up on past-due balances.
• Prepare the monthly Delinquency Report.
• Draft, publish, and distribute resident communications, including: Weekly Newsletter and Elevator Announcements, Maintenance Notices and Community Event Notices, Courtesy Notices, Violations, and Call to Hearings, Unit Inspection notices and follow-ups
• Maintain and manage Management, Resident, and Board calendars, including operational and maintenance scheduling.
• Review and publish Incident Reports and ensure necessary follow-up actions are documented and addressed.
• Position requires onsite presence at the assigned property
• Emphasizes a collaborative atmosphere with open communication and mutual respect among team members.
• Serve as Manager on Duty in the GM’s absence.
• 5 years of experience in the luxury hospitality field, including 3+ years in department head roles. HOA or property management experience is preferred.
• Must be at least 18 years of age and successfully pass a pre-employment background check and drug screening
• Minimum of a High School Diploma or equivalent. Bachelor's degree in hospitality, business administration or a related field preferred.
• Communication: Excellent command in verbal and written communication.
• Adaptability: Responsive, flexible attitude with an eagerness to take initiative.
• Project Management: Ability to plan, organize, and prioritize responsibilities to meet deadlines.
• Teamwork: Ability to work effectively in a team environment and build strong relationships with others.
• Board Meetings: Must attend board meetings as needed.
• Prolonged periods sitting at a desk and working on a computer.
• Capable of lifting up to 25 pounds as needed.
• Action Property Management is committed to attracting and retaining the best talent in the industry
• Proudly certified as aGreat Place to Work®in 2025
• Rated 4.0 stars on Glassdoor —Check out our reviews here
• Comprehensive health benefits and paid time off package for qualifying employees
• On-going hospitality and property management training
• Opportunities for career growth and advancement
• Values driven company culture promoting team work and excellence

Why You'll Love Working at Action

At Action Property Management, we believe in creating an environment where you truly love where you work. We offer competitive pay and ample opportunities for career growth and advancement. Our comprehensive benefits package includes medical, dental, vision, pet insurance, 401(k) with company match, and life and disability support for qualifying team members. We also provide generous paid time off, including vacation hours, sick time, and company-observed holidays for qualifying team members. We are committed to investing in the infrastructure, technology, training, and tools you need to excel in your role. Our relentless dedication to our company values and culture ensures a workplace where you feel heard, supported, and valued. Join us at Action Property Management and make a meaningful impact.

Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.