Assistant Facilities Manager

IFMA New York City; New York (NY); On-site; USD 100,000 - 125,000; Full time

Benefits offered by this job

401(k) with profit sharing

Medical, dental, vision Plans

Paid holidays & vacation

Job summary

Bessemer Trust is seeking an Assistant Facilities Manager to lead regional facilities projects and oversee the operation and maintenance of our New York City offices. You will coordinate internal teams and external partners to deliver high-quality, cost-effective solutions, while ensuring regulatory compliance and timely project delivery.

The role requires strong leadership, communication, and organizational skills, with oversight of building systems and vendor management.

Qualifications

• 7+ years in facilities or project management, regional or multi-site preferred.
• Bachelor’s degree in Facilities Management, Construction Management, Engineering, or related field.
• Knowledge of building systems (HVAC, electrical, plumbing).
• Experience with physical security systems.
• Excellent communication and collaboration skills with internal teams and vendors.
• Familiarity with Oracle, AutoCAD or Bluebeam Revu is a plus.

Responsibilities

• Lead planning and execution of construction, renovation, and relocation projects across regional offices.
• Oversee external partners to ensure on-time, on-budget delivery and quality.
• Review construction documents, permitting, and inspections for compliance and readiness.
• Monitor timelines, budgets, risks, and key deliverables.
• Act as liaison between Facilities and IT, Security, Office Services, Marketing, and local managers.
• Serve as main contact for day-to-day facilities operations with property managers and landlords.
• Maintain records on building systems, vendor certifications, inspections, and compliance.
• Travel regionally as needed.

Skills

Facilities management

Project management

Vendor coordination

Communication

Budgeting

Regulatory compliance

Education

Bachelor's degree in Facilities Management/Construction/Engineering

Tools

Oracle

AutoCAD

Bluebeam Revu

Job description

Bessemer Trust is actively recruiting for an Assistant Facilities Manager to lead and manage regional facilities projects while ensuring the smooth operation and maintenance of our office facilities. This role is based in our New York City Headquarters and reports to the Director of Corporate Real Estate.

In this role, you will manage construction and renovation projects, oversee day-to-day facilities operations, collaborate with internal departments and external vendors to deliver high-quality, and cost-effective solutions that support our business goals.

Location(s)

1271 Avenue of the Americas, New York, New York 10020, United States

Primary Responsibilities:

• Lead planning and execution of construction, renovation, and relocation projects across regional office locations
• Oversee external partners including architects, engineers, general contractors, consultants to ensure projects are delivered on time, within budget, and quality standards
• Review, manage and track construction documents, permitting processes and site inspections to ensure regulatory compliance and project readiness
• Monitor and report on project timelines, budgets, risks, and key deliverables
• Act as the primary liaison between Facilities and internal departments (IT, Security, Office Services, Marketing, local Office Managers, etc.) to support workplace experience initiatives
• Serve as main contact on day-to-day facilities operations to property managers, landlords, office managers, ensuring safe, secure, clean and well-maintained environments in our regional offices
• Maintain records and documentation related to building systems, vendor certifications, inspections, and regulatory compliance for our regional offices
• Travel regionally as needed

Qualifications:

• 7+ years in facilities or project management, preferably in a multi-site or regional capacity
• Bachelor’s degree in Facilities Management, Construction Management, Engineering, or related field
• Knowledge of building systems (HVAC, electrical, plumbing)
• Experience with physical security systems
• Excellent communication and interpersonal abilities, problem-solving, adaptability and collaboration
• Familiarity with ORACLE, AutoCAD or Bluebeam Revu a plus

Position Type

Full-time

Regular/Temporary

Regular

The base salary range for this position is $100K - $125K. Actual salaries will vary and will be based on various factors, such as skills, experience, and qualification for the role. It is not typical for offers to be made at or near the top of the range.

In addition, this position may be eligible for a discretionary incentive-based bonus based on individual and company performance.

Eligible employees may participate in a 401 (K) program with a company profit sharing contribution, medical, dental, vision, life insurance and disability covering and paid holidays, vacation, and sick days.

About Bessemer Trust

Bessemer Trust is a family office, overseeing more than $200 billion in assets for over 3,100 individuals and families of substantial wealth. Its more than 1,200 employees are singularly focused on private wealth management — disciplined investment management, sophisticated wealth planning, comprehensive family office services, and highly personalized client service.

Established in 1907 as the family office for Annie and Henry Phipps, Bessemer Trust is in its seventh generation of ownership by the Phipps family. As a self-made entrepreneur, Henry Phipps was a founding partner and chief financial officer of Carnegie Steel.

Bessemer Trust retains its original focus as a privately owned and independent wealth manager deeply committed to its mission of providing peace of mind to its clients. Bessemer’s adherence to putting clients’ interests first, fiduciary mindset, and highly collaborative culture are at the heart of everything the firm does.

Key Facts:

• For 118 years, Bessemer Trust has operated continuously in a single line of business, independently owned by one family.
• Headquartered in New York’s Rockefeller Center, Bessemer Trust has 22 offices in total. Woodbridge, NJ, is one of the firm’s largest offices, which hosts a wide range of technology and operations professionals. In addition to its sizable presence in New York and Woodbridge, the firm provides client service through offices in Atlanta, Boston, Chicago, Dallas, Delaware, Denver, Garden City, Grand Cayman, Greenwich, Houston, Los Angeles, Miami, Naples, Nevada, Palm Beach, San Diego, San Francisco, Seattle, Stuart, and Washington, D.C.
• To watch a video about Bessemer Trust’s history, click here .

About Our Employee Rewards and Benefits:

We provide exceptional rewards and benefits that are among the best in the industry, giving our people access to a wide range of options, including:

• Competitive base salary plus discretionary annual bonus for select positions
• A 401(k) plan with a generous annual profit-sharing contribution
• Personalized development and career opportunities, including tuition reimbursement support
• Comprehensive medical, dental, and vision plans with zero contributions for employee coverage
• Employee assistance (EAP) and wellness programs
• Hybrid work environment: 60% in office, 40% remote for most positions
• Paid time off and paid parental leave
• Employer-paid life insurance and short- and long-term disability coverage
• Legal services and financial wellness plans at no cost to employees

Bessemer Trust is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We encourage candidates of diverse backgrounds to apply.

IFMA Greater New York City Chapter 500 8th Avenue FRNT 3 #1578 New York, NY 10018