Assistant Facilities Manager

Jones Lang LaSalle Incorporated; Nashville (TN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

Medical benefits

Parental leave

Paid time off

Daily pay

Job summary

Jones Lang LaSalle Incorporated in Nashville, TN seeks an Assistant Facilities Manager to support the Senior Facilities Manager with on-site activities and day-to-day deliverables. You will oversee soft services, vendor relations, safety, events, and operations to keep the site running smoothly.

The role requires 2+ years in facilities management, CMMS experience, and strong communication. You will work in a collaborative team with a focus on reliability and efficiency at client sites.

Qualifications

• 2+ years of Facilities Management experience as an assistant manager or coordinator in commercial real estate.
• Experience using a CMMS (Corrigo CMMS preferred).
• Strong customer, verbal and written communication skills.
• Ability to multi-task and manage stressful situations.
• Understanding of basic mechanical and electrical building systems.
• Proficiency in Microsoft Office Suite.
• Reliable transportation to drive to nearby client buildings as needed.

Responsibilities

• Manage on-site soft services such as reception, mail operations, meetings & events, cleaning, waste, and vending/food services.
• Monitor and maintain office equipment and supplies.
• Maintain regular contact with vendors to report issues, recommendations, and cost estimates.
• Conduct weekly walk-rounds with the vendor cleaning manager to ensure quality standards.
• Manage Remedy tickets and respond to queries within SLAs.
• Oversee health and safety issues, fire drills, and safety equipment/training.
• Support travel and visitor logistics, including hotel coordination.
• Assist in organizing internal and external events and manage conferencing facilities.
• Manage food and kitchen facilities and supervise housekeepers.
• Raise purchase orders and maintain site Wiki pages and communications.
• Deputize for Building Operations Engineer or Facilities Manager when appropriate.

Skills

Facilities management

CMMS

Vendor coordination

Microsoft Office

Customer communication

Education

High School Diploma or equivalent

Tools

Corrigo CMMS

Microsoft Excel

MS Word

Job description

Assistant Facilities Manager### Assistant Facilities ManagerApply: On-site: Nashville, TN: Full time: Posted Today: REQ548005**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Assistant Facilities Manager, Nashville, TN****What this job involves.** Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Assistant Facilities Manager will support the Senior Facilities Manager by coordinating on-site activities and executing against day-to-day deliverables. This role manages a range of soft services and provides the support needed to ensure efficient, effective site operations. **What your day-to-day will look like*** Managing the team providing first-line soft services, including reception, mail operations, meetings & events, cleaning, waste & recycling, and vending/food services* Monitoring and maintaining office equipment and supplies* Maintaining regular contact and meetings with vendors to report on issues, recommendations, and cost estimates* Conducting weekly walk-rounds with the vendor cleaning manager to ensure cleaning quality standards are maintained* Managing Trouble Ticket (Remedy) requests, interfacing with internal customers and actioning queries in line with SLAs* Managing daily health & safety issues, including maintaining records of fire and safety teams, fire drills, and safety equipment/training* Supporting travel and visitor logistics, including coordination with approved hotels* Assisting in the organization of internal and external events and managing conferencing facility quality* Managing food and kitchen facilities, providing direction to housekeepers* Raising purchase orders and managing site Wiki pages and communication channels* Deputizing for the Building Operations Engineer or Facilities Manager when appropriate **Required skills and experience*** High School Diploma or equivalent, or a 4+ year degree considered equivalent to work experience* 2+ years of Facilities Management experience as an assistant manager or coordinator in commercial real estate* Experience using a Computerized Maintenance Management System (CMMS)* Reliable transportation to drive to nearby client buildings as needed* Excellent customer, computer, managerial, verbal, and written communication skills* Ability to multi-task and effectively organize responsibilities to meet portfolio goals* Understanding of basic mechanical and electrical building systems* Computer proficiency with Microsoft Office Suite* Ability to work independently with little supervision and manage stressful situations **Preferred experience and skills*** Military service or higher education in a related field such as business, hospitality, or facility/property management* Corrigo CMMS exposure **Location.** Onsite, Nashville, TNThis position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.**Location:**On-site –Nashville, TN**Job Tags:**Facility Operations If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!**Personalized benefits that support personal well-being and growth:** JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:* 401(k) plan with matching company contributions* Comprehensive Medical, Dental & Vision Care* Paid parental leave at 100% of salary* Paid Time Off and Company Holidays* Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Accepting applications on an ongoing basis until candidate identified.