Assistant Executive Director

Great Lakes Management Company; Saint Paul (MN); On-site; USD 70,000 - 72,000; Full time

Job summary

A leading senior living provider in Minnesota seeks an Assistant Executive Director to oversee operations and support the Executive Director. The role includes managing community operations, ensuring compliance with regulations, engaging residents and families, and handling HR and financial functions. Ideal candidates will have experience in senior living, strong organizational and communication skills, and a willingness to obtain an Assisted Living Director license. This position offers a competitive salary and a supportive environment for growth.

Benefits

Competitive benefits package

Professional development opportunities

Qualifications

• Minimum of two years of experience in senior living.
• Experience with HR functions, payroll, and business office operations.
• Proficiency with Microsoft Office; ability to learn new systems.

Responsibilities

• Partner with the Executive Director to support daily community operations.
• Engage regularly with residents and families to build trust.
• Ensure compliance with state and federal assisted living regulations.

Skills

Strong financial skills

Organizational skills

Communication skills

Problem-solving skills

Leadership skills

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Eldermark (preferred)

Job description

Assistant Executive Director

Seven Hills Senior Living
Reports To: Executive Director
Employment Type: Full-Time

Position Overview

Are you passionate about serving seniors and leading in assisted living? Do you thrive in a leadership role where you can support operations, develop teams, and ensure a high-quality resident experience?

Job Details

• Schedule: Monday–Friday, 8:30am–5:00pm
• Salary Range: $70,000 – $72,000 per year
• Benefits: Competitive benefits package including health insurance, 401(k) match, PTO, floating holidays, meals during shifts, and professional development opportunities

Key Responsibilities Community Leadership & Operations

• Partner with the Executive Director to support daily community operations
• Collaborate with department leaders to establish operational goals and maintain accountability
• Serve as a visible, supportive leader to staff and residents
• Act as Executive Director in the ED’s absence, as assigned
• Maintain an environment that promotes quality services, safety, and resident satisfaction

Resident & Family Experience

• Engage regularly with residents and families to build trust and address concerns
• Support resident move-ins, transitions, and service coordination
• Facilitate resident and family conferences as needed
• Ensure service delivery aligns with resident needs and regulatory standards

Financial & Business Office Oversight

• Provide oversight of Business Office functions or directly perform duties as needed
• Review and process payroll, ensuring accuracy and compliance with company policies
• Oversee resident billing processes including move-ins, room changes, move-outs, and leave of absence billing
• Monitor accounts receivable and support collection of resident balances
• Review invoices, prepare bank deposits, and manage ACH payment processing
• Assist with budget development and monitor expenses
• Review monthly financial statements with the Executive Director

Human Resources & People Operations

• Support recruitment, onboarding, and orientation of new employees
• Maintain accurate employee personnel records in compliance with federal, state, and company requirements
• Ensure compliance with timekeeping, payroll, and labor regulations
• Process employee changes, terminations, workers’ compensation documentation, evaluations, and training records
• Support performance management, coaching, and corrective action processes
• Monitor staffing levels and collaborate with leaders to address coverage needs
• Promote employee engagement, retention, and professional development

Compliance & Regulatory Oversight

• Ensure compliance with all state and federal assisted living regulations
• Maintain knowledge of Housing with Services requirements and survey readiness
• Partner with the Executive Director and Director of Nursing to address compliance concerns
• Support accurate documentation and regulatory reporting

Qualifications

• Bachelor’s degree preferred or equivalent experience
• Minimum of two (2) years of experience in senior living
• Experience with HR functions, payroll, and business office operations
• Strong financial and organizational skills
• Demonstrated ability to lead, coach, and support team members
• Excellent communication and problem-solving skills
• Proficiency with Microsoft Office; ability to learn new systems (Eldermark experience preferred)
• Experience working with an aging population
• Licensed Assisted Living Director (LALD) or willingness to obtain preferred

Why Join Seven Hills Senior Living

Seven Hills Senior Living is a stable, well-established community where strong leadership, teamwork, and resident-centered care are deeply valued. Team members benefit from a supportive partnership with experienced leadership, a culture focused on quality and accountability, and the opportunity to build meaningful relationships with residents and families. This role offers long-term career growth, including development toward an Executive Director path, while allowing leaders to make a daily impact in a community that prioritizes consistency, compassion, and operational excellence.